Indiana Supreme Court
Division of State Court Administration
30 S. Meridian Street, Ste. 500
Indianapolis, IN 46204
Lilia G. Judson, Esq.
Interim Chief Administrative Officer
Court Technology, the Indiana State Department of Health (ISDH) and the Indiana State Library (ISL) have automated the process for issuing Marriage Licenses at local Circuit Court Clerks' offices. The goal is to collect all the information required just one time and store records electronically so information is easy to retrieve and transmit for state agencies as required by Indiana Code.
Every year, about 45,000 couples marry in Indiana and each must go to the clerk’s office for a license. When the project began, the couple’s names were each handwritten three times in a cumbersome, paper record book. That means names were written 270,000 times a year, equal to one name being written every other minute, every day of the year. That doesn’t include the time it took to enter the records into ISDH or ISL databases.
The electronic Marriage License Application captures the information entered by the Clerk, who then prints an application for the couple to sign, attesting to the accuracy of the personal information. A Marriage License form for the Officiant to complete and sign upon solemnization is also created. The officiant simply returns the license after the ceremony, and the Clerk electronically enters the officiant’s information, date and location of the marriage.
The Marriage License E-File System ensures current and accurate information will be available to state agencies that require marriage data. Court Technology provides system access to ISDH and sends information to DCS as required by law. This eliminates the need for counties to forward paper forms to the ISDH, saving postage and mailing costs, and eliminating the need for duplicate data entry by ISDH.
Court Technology offers up-to-date public information to citizens via the Internet: https://publicaccess.courts.in.gov/MLPL/. ISDH is adding its existing database of marriages since 1993 to the system and it is anticipated the Indiana State Library will also provide its electronic marriage data. This will allow a single, searchable online database of public marriage data for research purposes.
For more information about the Marriage License E-File System, contact Jill Russell at (317) 234-2734 (Fax: 317-234-2605) or firstname.lastname@example.org.