Blocher Community Room

Blocher Room Hours

The operating days and hours of the Blocher Community Room are Monday through Saturday, 7am to 10pm. Events may only be held during these operating times. The room is not booked on Sundays or on holidays.

Applications and Scheduling

Library sponsored meetings and programs have preference over all other requests. The Library reserves the right to revoke reservations for the Blocher Community Room at any time for Library functions; notice of such revocation will be given no less than two weeks prior to the date of reservation. An application shall be provided by the Library and executed by the applicant or an authorized representative of the applicant. Applicants must be at least eighteen (18) years of age.

Deposits or rental fees shall accompany each application. A deposit must be made or a rental fee paid for each reserved day on the application. Bookings may not be made more than six (6) months in advance. Applicants may have up to three (3) bookings per six (6) month period.

Prohibitions and Limitations

• The capacity of the Blocher Community Room is 60 people using tables & chairs or 80 people using chairs only.
• Children may use the Blocher Community Room only when under adequate adult supervision. No fewer than 2 adults must provide supervision for every 20 children in attendance, with a minimum of 2 adult supervisors for any children's group.
• The following activities are expressly prohibited: buying, selling, advertising, or trading products or services for cash or other consideration, except in support of the Library or other nonprofit organizations with permission of the Board/Director. However, groups may restrict meetings to their own members and make normal collection of the dues/fees.
• A kitchenette facility is available for serving light refreshments. Preparation, catering, or serving of meals are not permitted. Alcoholic beverages and smoking are not permitted in the Blocher Community Room.
• Decorations are limited to table decorations only. No decorations may be attached in any way to the walls or ceiling. (A magnetic dry-erase board is available for signage & decoration.)
• The use of glitter products, tapes, adhesives, tacks, open flames (including but not limited to lighters, candles, and stoves) is prohibited.

Applicant's Responsibilities

The responsibilities of the applicant include but are not limited to:

• Obtaining keys
• Keys may be obtained up to one (1) day before scheduled event. However, applicants are only permitted into the Blocher Community room during their scheduled hours.
• Only applicants or members of the applying organization may obtain a key.
• Keys will be checked out to applicant’s Library account. If applicant does not have an account with the Library, a name and phone number will be required.
• Groups are responsible for loading, unloading, and operating supplies, materials, and equipment. Library staff will be unable to provide assistance.
• Returning the room to its standard set-up as depicted in the application form diagram. The diagram is also posted in the kitchenette and storage closet).
• Leaving the Blocher Community Room, kitchenette, restrooms, and accessible areas in a clean, neat, and orderly condition (refer to Checklist).
• Powering off projector/speaker system and placing any equipment in Equipment Bin or Equipment Drawer (if used).
• Securing the building after the meeting has ended (refer to Checklist).
• Promptly reporting any damages to Library staff.
• Returning keys to front desk and obtaining deposit (if applicable). Keys must be returned during Library open hours, within two (2) days after the reserved event.

Loss or Damages

The Library assumes no liability for any loss, damage of property, or injury to people arising from the use of the Blocher Community Room by the applicant, the applicant organization’s members, and/or guests.

However, damages to or misuse of the Blocher Community Room or of Library grounds may result in additional charges and fees. Charges in excess of the amount of the deposit or rental fee shall be billed to and must be paid in full by the applicant.

Suspension of Privileges

Misuse, destruction of property, or violation of this policy may result in suspension of privileges to hold further meetings in the Blocher Community Room.