For Program Year 2018, Indiana requires that all providers participating in the Indiana Medicaid Promoting Interoperability (PI) Program submit documentation, as outlined in the following table.
|Providers||Year 1||Years 2-6|
|Eligible Professionals (EPs)||
|Eligible Hospitals (EHs) and critical access hospitals (CAHs)||
* Acceptable documentation refers to the Certified Electronic Health Record Technology (CEHRT) by name and certification number, and includes financial or contractual commitment. Examples include the contract, invoice, or receipt that includes the provider's name and point of contact; vendor's name and point of contact; and CEHRT name, version, and ONC-issued CEHRT ID.
** Proof must verify that the current CEHRT version meets program year requirements. A screen shot from the ONC website is acceptable proof.
*** Medicaid encounter volume percentage documentation:
Please attach a Microsoft Excel version of the encounter volume used to calculate the numerator and denominator of the encounter volume percentage that agrees with the attested percentage. The spreadsheet should include the following information:
- A summary by payer that clearly shows the total Medicaid patient volume and the total patient volume.
- A spreadsheet of detailed Medicaid encounter information that includes the following:
- Patient name or unique patient identification number
- Dates of service
- Payer type (Medicaid/other)
- Providers practicing at a federally qualified health center (FQHC) or rural health center (RHC) also need to identify "other needy" encounters, if the encounters are included in the numerator
- Name of rendering providers; or provider's National Provider Identifier (NPI) or IHCP Provider ID
**** Promoting Interoperability (PI) measure documentation:
Please include a copy of the summary PI (formely meaningful use) measures produced directly from the CEHRT system in a portable document format (PDF). Documentation must also include:
- The name of the eligible professional whose data is being submitted for attestation
- The date range for which the data was produced
- The date the measure summary was produced (run date)
- The name or logo of the CEHRT vendor and product number
Other requirements for documentation include:
- All information in the documentation must be clearly legible.
- The document should be free from any additions, deletions, or alterations not produced by the CEHRT system. If any of the previous documentation is not produced directly from the CEHRT, screen shots depicting the absent material from each measure should be included, in addition to the PI summary, and should not be substituted for the summary.
- Please note that all documentation regarding responses to yes/no questions and the election of exclusions must be maintained by the provider, even though this information is not requested during the attestation.
***** Providers that report public health measures will receive confirmation of registration or submission from the ISDH, and should scan and upload this confirmation as documentation for the EHR attestation.