Local Government Email and Collaboration Suite
Local Government Collaboration suite that includes IN.gov email
The Indiana Office of Technology (IOT) offers Google Workspace and Microsoft Products for Local Government Agencies.
Google offers three Workspace license options for local agencies. These Enterprise class licenses include robust collaboration features, not just web mail.
Based on the license selected, either Standard or Enhanced support is included in the license pricing Agencies also have the option to select implementation services if desired.
| Product | Feature name | Enterprise Basic | Enterprise Standard | Enterprise Plus |
|---|---|---|---|---|
| Price - minimum 12-month contract | $5.50/Month | $10.50/Month | $15.50/Month | |
| Google Meet | Meeting participants (max.) | 250 | 250 | 250 |
| Livestream participants (in-domain) | 10,000 | 10,000 | 100,000 | |
| Google Drive & Editors | Drive Storage | 1 TB/user | Unlimited | Unlimited |
| Docs, Sheets, Slides online and mobile productivity suite, Forms online, Keep online, mobile survey tools and note taking app | ✓ | ✓ | ✓ | |
| Security Center for Docs, Sheets, Slides and Sites | x | x | ✓ | |
| Gmail | Gmail Mail (custom) | ✓ | ✓ | ✓ |
| Google Chat | Chat | ✓ | ✓ | ✓ |
| Data security and reporting - File uploads enable/disable - Message edit and delete are enabled, disabled, disabled after time x - Vault for Google Chat | x | ✓ | ✓ | |
| Vault & eDiscovery | Retain, hold, search, and export users’ Google Workspace data for as long as needed | x | ✓ | ✓ |
| Support | Standard Support: Chat, Click to Call, Email channels in 14 languages; onboarding support; 24x7 for P1; 8x5 for P2; self-service for P3/4; response times by P-type; unlimited access for admins | ✓ | ||
| Enhanced Support: Standard Support plus faster response times, priority 24x7 phone/chat support; all issue types + 3P support; case mgt API (future); operational health reviews (paid add-on) | Available as a paid upgrade | ✓ | ✓ | |
| Premium Support: Enhanced Support plus TAM, faster response times, event mgt service, training | Available as a paid upgrade | Available as a paid upgrade | Available as a paid upgrade |
And much more!
For full Google Workspace Options and Specifications, see here Local Government Workspace Options
Deployment Services
Some agencies may need optional one-time Deployment Services for an additional fee. This is likely not needed by everyone, but if you do not have IT staff and are interested in more information regarding optional deployment services, including pricing, email INgovManagement@iot.IN.gov
Ready to apply? Fill out the form here to request your Collaboration Suite including Google Workspace and IN.gov email: Local Government Email and Collaboration Suite
Typical tasks and timeframe for Local Government Emails:
- Agency places request
- IOT IN.gov vets request (within two business days)
- IOT IN.gov sends domain request to IOT DNS admins (One business day)
- Once domain is completed IOT IN.gov will send to Google for processing
- Google will contact Agency to confirm requirements (One business day)
- Google will coordinate with CarahSoft to provide a quote to the customer (One business day)
- For those requiring deployment services, Google will have the deployment team engage the customer to scope and schedule the deployment (One business day)
- Once Carahsoft receives the purchase order (PO) from the customer, Carahsoft will process the order and licenses will be issued by Google (One business day)
Microsoft
Microsoft products can be obtained by local government agencies via the state's contract with Dell. Pricing varies based on product and agency size. For more information, contact the Dell representative directly.
Contact Information
Sean Whalen, Outside Software Sales Specialist
Sean_Whalen@Dell.com
(773) 230-4306
Mairin Ganey, Software Product Specialist
Mairin_Ganey@Dell.com
(866) 235-5880
Questions? Please email INgovManagement@iot.IN.gov