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WH-3/W-2 Withholding Tax Electronic Filing

What If I Use a Payroll Provider? Can’t They Just File My WH-3 Return?

Yes, if the payroll provider you use is certified with the Indiana Department of Revenue (DOR), they can file your W-2s and WH-3 for you. Contact your service provider to find out if they have been certified with DOR.

If I Am a Software Developer...

Do I need to be certified with the Indiana Department of Revenue even if I just produce a substitute WH-3?

Yes. You will want to make sure that you are registered with DOR as software developer. You will then want to follow the forms approval process outlined in Departmental Notice # 4.

If I Am Service Provider...

Do I need to be certified with the Indiana Department of Revenue even if I’ve purchased software from a developer?

If you are the one that is actually submitting the W-2 and WH-3 files on behalf of your clients through batch upload, you will need to be certified with DOR. If you are, however, uploading or manually entering the W-2 and WH-3 files through INTIME, you do not have to be certified with DOR.

Uploading Withholding Files

If you are a business with a withholding file 10MB or less in size, please follow these steps:

Step 1: Register for INTIME (or migrate your INtax account to INTIME. More info at in.gov/dor/online-services/intime-tax-center/)
Step 2: Manually enter each of your W-2s into INTIME. Be sure that you have a valid Indiana Taxpayer Identification number (TID). However, if you have a valid EFW2 text file, you may upload your W-2s. More information can be found in our W-2 and WH-3 Filing Requirements Booklet.

Additional Resources

Contact Us

Phone: (317) 233-5656
E-mail: Bulkfiler@dor.IN.gov
Address: Electronic Filing Coordinator
Indiana Department of Revenue
100 North Senate Avenue, IGC N286
Indianapolis, IN 46204-2253

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