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WH-3/W-2 Withholding Tax Electronic Filing

Can’t They Just File My WH-3 Return?

Yes, if the payroll provider you use is certified with the Indiana Department of Revenue (DOR), they can file your W-2s and WH-3 for you. Contact your service provider to find out if they have been certified with DOR.

Do I need to be certified with the Indiana Department of Revenue even if I just produce a substitute WH-3?

Yes. You will want to make sure that you are registered with DOR as software developer. You will then want to follow the forms approval process outlined in Departmental Notice # 4.

Do I need to be certified with the Indiana Department of Revenue even if I’ve purchased software from a developer?

If you are the one that is actually submitting the W-2 and WH-3 files on behalf of your clients through batch upload, you will need to be certified with DOR. If you are, however, uploading or manually entering the W-2 and WH-3 files through INTIME, you do not have to be certified with DOR.

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