Procurement - FSMC and Vendors (NSLP)

This page contains information and templates for contracting with a Food Service Management Company (FSMC) or Vendor to provide you school meals.

• Food Service Management Companies (FSMC)

  Contracting with a FSMC

  • Procedures for Contracting with a FSMC - Please review before beginning a new FSMC RFP.
  • SFA/RCCI/FSMC Acknowledgement
  • FSMC RFP Template
  • FSMC Budget Worksheets
  • FSMC RFP Division of Responsibilities for Food Service Program
  • IDOE Site Labor and ADP Worksheets for FSMC RFP
  • FSMC Vendor Addendum Civil Rights Assurance Updated
  • Pre-Bid Meeting Guidance

  Renewing Contracts with a FSMC

  • Procedures for Renewing a Contract with a FSMC - Please review before renewing a contract with a FSMC.
  • FSMC Contract Renewal Certifications
  • Renewal Acknowledgement
• FSMC/Vended Meals Webinar Series
  • Considering FSMC
  • Completing the RFQ or IFB for Vended Meals
  • Completing the RFP for a FSMC
  • Managing FSMC Contracts
  • Ending FSMC Contract Agreement
• Open FSMC RFPs
  • Open Food Service Management Company RFPs
• Forms
  • SFA/FSMC Monitoring Form
  • USDA Foods Monthly Reconciliation Report
  • FSMC Termination Checklist
  • SFA and RCCI Responsibility Contact List
• USDA Guidance for Contracting with FSMCs
  • FSMC Contracts Guidance 2016
  • SP 44 2009 Guidance to Crediting USDA Foods FSMC
  • SP 01 2011 SFA Compliance Regulations Regarding USDA Food Crediting
  • SP 05 2011 SFA Compliance Regulations Regarding USDA Food Crediting 2
  • SP 17 2021 Material Change FSMC Contracts
  • SP 23 2013 Periodic Review FSMC State and SFA
  • FD 080 Donated Foods With FSMCS
  • FD 089 State Agency Review Requirements
  • FD 110 Crediting Donated Foods Review
  • Best Practices for Contracting with Food Service Management Companies
• Vended Meals

  Below are templates for contracts for vended meals only. Sponsors are still responsible for ensuring proper competitive procurement procedures are followed when selecting a vendor for meals. If you have questions about the procurement process, please contact January Sanders at janusanders@doe.in.gov.

  • Vended Meals from a School Food Authority (SFA) (this does not need to be formally procured if contracting with a SFA currently operating the School Nutrition Programs) 
  • Vended Meals Bid Template IDOE (Vendor) (proper procurement procedures must be followed when entering into a contract with a third party vendor)
  • SFA Site List for Vended Meals Contracts
• FSMC and Vendor Registration

  Below are links pertaining to the registration process for a Food Service Management Company (FSMC) or Vended Meals Provider interested in registering with the Indiana Department of Education. Registered vendors will be placed on a list of vendor contacts available to schools interested in procuring a vendor to assist in operating the School Nutrition Programs. The registration period for School Year 2026-2027 has closed, and any registration requests received after the February 7, 2025 deadline will not be processed. Please direct all questions to SCN Procurement at SCNProcurement@doe.in.gov

  • Procedures for Registration as a FSMC or Vended Meals Provider
  • FSMC/Vended Meals Registration Acknowledgement Form

  • Application
    • Application for Registration (Appendix A)
    • Exhibit A – Debarment/Suspension Certification
    • Exhibit B – Lobbying Certification
    • Exhibit C – Anti-Collusion Affidavit (only submitted if awarded a contract)
    • Clean Air and Water Certification (only submitted if awarded a contract)