Grants Management

• IntelliGrants

  The Indiana Department of Homeland Security (IDHS) has launched a new grant application and management system platform called IntelliGrants. The adoption of this platform by IDHS and other state agencies enhances and standardizes grant management across the state.

  For instructions and FAQs on registering for IntelliGrants, please visit the IntelliGrants page.

  IntelliGrants Login

  IntelliGrants Equipment Inventory Quick Reference Guide

• Indiana Grants Management System (iGMS)

  iGMS is a powerful tool used by IDHS to coordinate all grant budgets, requests for expenditures, applications for funding and more.

  Indiana Grants Management System - iGMS
  Definition of Grant Terms
  Budget Example
  How to enter a Request For Expenditure (RFE) - for Sub Recipients
  RFE Example
  Grant Adjustment Notice (GAN) - Preparation Information
  Indiana Grants Management System Manual
  Indiana Grants Administrative Plan

• Vendor Registration with the State of Indiana

  If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process. Visit the State of Indiana Auditor website and complete the W-9 Form and Automated Direct Deposit Authorization Agreement SF# 47551. Send the completed forms to the IDHS Grants Section inbox: grants@dhs.in.gov. The forms will then be routed to ensure a timely registration.

  Please allow ten days for the vendor registration process to be completed once forms have been submitted. Once the completed forms have been processed and a vendor number has been generated, IDHS Grants Staff will contact the applicant with the applicant’s vendor number.

  Applicants who are unsure if a vendor number has been registered for their agency should contact IDHS Grants Staff at grants@dhs.in.gov for verification. In order to verify the vendor information on file with the State, IDHS will need to have the correct federal tax ID listed in the IntelliGrants system.

• Bidder Registration with the State of Indiana

  If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process.

  The State of Indiana requires all entities who receive funds from the state to be registered as a bidder. An applicant cannot begin the bidder registration process until a vendor number has been generated. There is no cost to become a registered bidder. The process takes approximately twenty minutes to complete and is a two-part process.

  To become a registered bidder, applicants must go to this link: http://www.in.gov/idoa/2464.htm. After clicking on the link, click on the “Create New Bidder Profile” tab to start the first part (steps 1-6) of the registration process.

  Once steps 1-6 have been completed, an email from GMISWorkflow@IOT.in.gov will be sent to the email used in Step 2 of the first part of the registration process. The email will contain the user ID, a temporary password and a link to complete the final part of the two-part process. This temporary password has an expiration date. If users do not log in with the temporary password within that timeframe, the password will need to be reset by clicking here. Once it is reset, another email will be sent from GMISWorkflow@IOT.in.gov with further instructions.

• DUNS Number

  Before applying for a grant through IDHS, an applicant must have (or obtain) a Data Universal Numbering System (DUNS) number which is a unique numeric identifier regulated by Dun and Bradstreet. This is a requirement to receive federal grant funds. The DUNS number is a required field for all subsequent steps in the application submission. Applicants can receive a DUNS number, at no cost, by calling the DUNS number request line at (866) 705-5711.

  If applicants believe they possess an active DUNS number, they should call the request line to verify their DUNS number. Once a DUNS number has been obtained, an applicant must register the number in the System for Awards Management (SAM) at the following: https://www.sam.gov/SAM/.

  Effective June 2017, SAM will no longer support Internet Explorer (IE) versions older than IE11. SAM can be accessed through Internet Explorer version of IE11 or higher, or with another supported browser type such as Chrome, Firefox or Safari. Another option to find the SAM website is to place “System for Awards Management” into any search engine and the SAM web address will be generated. Please contact IDHS Grants Management if assistance is needed during the SAM registration process or while obtaining a DUNS number.

• State Grant Programs

  The State of Indiana offers several state-funded grants through a variety of programs vital to maintaining public safety throughout the state of Indiana.

  Secured School Safety Grant Program Information
  Indiana Homeland Security Foundation Grant Program
  Indiana Homeland Security Foundation Scholarship Program
  Homeland Security Foundation

• Federal Grant Programs

  IDHS works to obtain federal grant funding each year through multiple sources, including the Federal Emergency Management Agency, National Fire Administration and other federal organizations. To learn more about the various federal programs administered by IDHS, click below.

  State Homeland Security Program
  Emergency Management Performance Grant
  Hazardous Materials Emergency Preparedness Grant Program
  Assistance to Firefighters Grant
  State Fire Training Systems Grant (National Fire Administration Grant)
  Infrastructure Fund
  Hazard Mitigation Grant Program
  Nonprofit Security Grant Program Information

  Individuals that would like to request federal funding to attend a conference or other educational opportunity are required to fill out the conference attendee request form for the grant program most applicable.
  State Homeland Security Program Conference Attendee Request Form
  Emergency Management Performance Grant Conference Attendee Request Form
  Hazardous Materials Emergency Preparedness Grant Conference Attendee Request Form

• Disaster Recovery and Mitigation Grants

  Following a disaster, grant funding may be made available to individuals and communities to assist in the recovery process. Additionally, federal grant dollars may be earmarked to assist communities become more resilient and limit future damage from disasters through property buyout programs, safe room programs, and more.

  Individual Disaster Recovery Assistance
  Public Entity Disaster Recovery Assistance
  Mitigation Grants
  Individual Safe Room Program

• Compliance

  Sub-Recipient Grant Management and Monitoring Policy
  Equipment Inventory PDF

• E-Contracting

  IDHS uses the PeopleSoft Supply Contract Module (SCM) for e-contracting services. PeopleSoft and the SCM are accessible only through the State’s Supplier Portal administered by the Indiana Department of Administration. This process allows sub-grantees to receive grant agreements/contracts for electronic signing.

  Each sub-contractor or sub-grantee is required to complete the State’s supplier registration process and obtain a unique PeopleSoft identification ID and password. This process ensures the sub-contractor/sub-grantee understands the electronic signature process and agrees to execute contracts in that manner.

  Please note, in order to ensure documents are delivered to the accurate person, it is IDHS’s policy to verify and update contact information for the SCM each time a grant is awarded. For information regarding contract administration please see the link below:
  http://www.in.gov/idoa/2349.htm

  For information regarding Bidder registration, auditor of the State (Direct Deposit Form and W-9, and the Indiana Secretary of State (SOS) please see the link below:
  http://www.in.gov/idoa/2463.htm

• Grants Toolkit
  • Completed Sample Environment Form
  • Environmental and Historic Preservation Screening Form
  • FEMA Authorized Equipment List
  • FEMA Preparedness Grants
  • Grants.gov (Information on all available federal grant programs)
  • IDHS Grant Resource Guide
  • IDHS Post-Award Grants Manual
  • State of Indiana Travel Policy Information

• News/Updates Archive

  2021

  • FY22 Secured School Safety Grant application period open (6/1/21)
  • FY22 Secured School Safety Grant application period coming soon (5/20/21)

  2020

  • IDHS Post-Award Grants Manual (11/9/20)
  • IntelliGrants Equipment Inventory Quick Reference Guide (10/15/20)
  • Secured School Safety Grant application period closing (7/29/20)
    • Secured School Safety Grant notice of funding opportunity
  • HMEP deadline, EMPG extension (7/29/20)
    • HMEP notice of funding opportunity
    • EMPG notice of funding opportunity
  • Secured School Safety Grant actions needed (7/23/20)
  • HMEP, EMPG grant reminders (7/15/20)
  • Secured School Safety Grant updates, reminders (7/15/20)
  • Secured School Safety Grant updates, reminders (7/9/20)
  • Quarterly reports now open in iGMS (7/2/20)
  • Secured School Safety Grant application period now open (7/1/20)
  • Emergency Management Performance Grant application period now open (7/1/20)
  • Hazardous Materials Emergency Preparedness Grant application period now open (7/1/20)
  • Action needed for upcoming Secured School Safety Grant application (6/25/20)
  • Secured School Safety Grant Updates, Additional Resources (6/9/20)
  • Secured School Safety Grant Helpful Hints (6/8/20)
  • IntelliGrants Phase 2 arrival and next steps (4/17/20)
  • IntelliGrants Update (4/8/20)
    • Phase 2 Quick Guide
    • IntelliGrants User Manual

  2019

  • Update: Transition to IntelliGrants (December 2019)
  • Latest updates to the Secured School Safety Grant (December 2019)

  2018

  • IDHS Equipment Information Bulletin (August 2018)