Grants

Grant Resources

IDHS-administrated grants require entities to have specific registration numbers in order to process applications and payments. Public safety partners can plan ahead for application periods by verifying their UEI number, supplier number and bidder number prior to applying for any grants. These registrations are vital to the grant award process, and incorrect information could disqualify an application from moving past the first round of the review process. Visit the Grants Frequently Asked Questions page for initial help with registration and applications.

• IntelliGrants

  IDHS to Purge Cancelled, Stale Grant Applications

  IDHS will be purging cancelled grant applications and in-process applications that were never submitted in IntelliGrants. Declined or denied applications will be kept in the system. Applicants can fill out the following form to request deletion: https://app.smartsheet.com/b/form/cd899a9b13634985b35d30d387d14f58. Please be sure that you have the document ID number for each application. A maximum of five applications at a time can be requested on one form. Enter only one application name to be deleted per field. If you have more than five applications to delete, please submit multiple forms. The developer will purge the applications by the following quarter end dates: March 31, June 30, September 30 and December 31.

  IDHS uses a grant application and management system platform called IntelliGrants. The adoption of this platform by IDHS and other state agencies enhances and standardizes grant management across the state.

  For instructions and FAQs on registering for IntelliGrants, please visit the IntelliGrants page.

  IntelliGrants Login

  • IntelliGrants Equipment Inventory Quick Reference Guide
• Indiana Grants Management System (iGMS)

  iGMS is a powerful tool used by IDHS to coordinate all grant budgets, requests for expenditures, applications for funding and more.

  iGMS Login

  • Budget Example
  • Definition of Grant Terms
  • Grant Adjustment Notice (GAN) - Preparation Information
  • How to enter a Request For Expenditure (RFE) - for Sub Recipients
  • Indiana Grants Administrative Plan
  • Indiana Grants Management System Manual
  • RFE Example
• Supplier Registration with the State of Indiana

  If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process. Visit the State of Indiana Auditor website and complete the W-9 Form and Automated Direct Deposit Authorization Agreement SF# 47551. Send the completed forms to the IDHS Grants Section inbox: grants@dhs.in.gov. The forms will then be routed to ensure a timely registration.

  Please allow 10 days for the supplier registration process to be completed once forms have been submitted. Once the completed forms have been processed and a supplier number has been generated, IDHS Grants staff will contact the applicant with the applicant’s supplier number.

  Applicants who are unsure if a supplier number has been registered for their agency should contact IDHS Grants staff at grants@dhs.in.gov for verification. In order to verify the supplier information on file with the state, IDHS will need to have the correct federal tax ID listed in the IntelliGrants system.

• Bidder Registration with the State of Indiana

  If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process.

  Indiana requires all entities that receive funds from the state to be registered as a bidder. An applicant cannot begin the bidder registration process until a supplier number has been generated. There is no cost to become a registered bidder. The process takes approximately 20 minutes to complete and is a two-part process.

  To become a registered bidder, applicants must go to the Bidder Profile Registration page. Start the first part (steps 1-6) of the registration process.

  Once steps 1-6 have been completed, an email from gmisworkflow@iot.in.gov will be sent to the email used in Step 2 of the first part of the registration process. The email will contain the user ID, a temporary password and a link to complete the final part of the two-part process. This temporary password has an expiration date. If users do not log in with the temporary password within that time frame, the password will need to be reset. Once it is reset, another email will be sent from gmisworkflow@iot.in.gov with further instructions.

• UEI Number

  Before applying for a grant through IDHS, an applicant must have (or obtain) a Unique Entity Identifier (UEI) number, which is a unique numeric identifier created in the System for Awards Management (SAM) at https://www.sam.gov/SAM/. This is a requirement to receive federal grant funds.

  If you do not already have a UEI, go to SAM.gov to request your UEI and register your entity to do business with the U.S. government, to make any updates to your legal business name and physical address associated with the UEI and to find customer support at a single helpdesk for all UEI and entity registration issues.

• Compliance
  • Sub-Recipient Grant Management and Monitoring Policy
  • Equipment Inventory PDF
• E-Contracting

  IDHS uses the PeopleSoft Supply Contract Module (SCM) for e-contracting services. PeopleSoft and the SCM are accessible only through the state’s Supplier Portal administered by the Indiana Department of Administration (IDOA). This process allows sub-grantees to receive grant agreements/contracts for electronic signing.

  Each sub-contractor or sub-grantee is required to complete the state’s supplier registration process and obtain a unique PeopleSoft identification ID and password. This process ensures the sub-contractor/sub-grantee understands the electronic signature process and agrees to execute contracts in that manner.

  Please note, in order to ensure documents are delivered to the accurate person, it is IDHS policy to verify and update contact information for the SCM each time a grant is awarded.

  For information regarding contract administration, please visit IDOA's Contract Administration page.

  For information regarding bidder registration and to find a Direct Deposit form, W-9 form and registration with the Secretary of State, please visit IDOA's Procurement: Requirements to do Business with the State page.

• Grants Toolkit
  • Completed Sample Environment Form
  • Environmental and Historic Preservation Screening Form
  • FEMA Authorized Equipment List
  • FEMA Preparedness Grants
  • Frequently Asked Questions
  • Grants.gov (information on all available federal grant programs)
  • IDHS Grant Resource Guide
  • IDHS Post-Award Grants Manual
  • State of Indiana Travel Policy Information