HOWARD COUNTY BOARD OF COMMISSIONERS MEETING OCTOBER 6, 2003

The Howard County Board of Commissioners met in Regular Session on Monday, October 6, 2003, at 8:30 a.m. in Hearing Room No. 338 of the Howard County Administration Center. Those in attendance included President Bradley J. Bagwell, Vice President John B. Harbaugh, and Member Paul J. Raver. Also present were County Attorney Larry Murrell, Personnel Administrator Wanda McKillip, Deputy Auditor Konny Zurcher, and Auditor Martha Lake.

The meeting was called to order by Sheriff Marshall Talbert and conducted by President Bradley J. Bagwell.

The minutes from the last regular meeting held on September 15th, 2003 were considered. Mr. Raver made a motion to approve the minutes as submitted. Mr. Harbaugh seconded the motion, and it carried.

IN THE MATTER OF HIGHWAY ISSUES:

Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:

1. Proposal for Construction Inspection Services: The County Highway Engineer/Superintendent on behalf of Howard County requested proposals for construction inspection services for the Dixon Road Project. Letters were sent out to ten (10) firms but only Butler, Fairman and Seufert Consulting Engineers responded. They are familiar with the project and have established a history of excellent work in Howard County.

Mr. Raver made a motion to approve the Proposal for Construction Inspection Services from Butler, Fairman and Seufert Consulting Engineers for the Rehabilitation of Dixon Road from Alto Road to Greentree Lane. Seconded by Mr. Harbaugh, the motion carried.

Mr. James Hamilton from Butler, Fairman and Seufert, expressed appreciation for the extension of the Construction Inspection Services Contract for the Dixon Road Project. The contract will be presented soon for Commissioner signature(s).

2. Proposed New Vehicle Purchases: Mr. Cain requested approval to send out for quotes this week for the purchase one ¾ ton pick-up truck at a cost of approximately $25,000, and one single axel dump truck at a cost of $50,000. Mr. Cain proposed to trade-in two (2) older pick up trucks and maybe one or two dump trucks.

Mr. Harbaugh made a motion to authorize the Highway Superintendent to solicit quotes for the vehicles as indicated. Mr. Raver seconded the motion, which carried.

3. Transfer of Funds:

a. 002 Howard County Motor Vehicle Highway Fund:

From Account To Account

22430 Bituminous 24321 Gas, Oil, Lube $20,000.

Due to the higher cost of gasoline, Mr. Cain requested approval for this transfer in order to carry the department through to the end of the 2003-year. Mr. Raver made a motion to authorize the transfer of $20,000 from Line Item 22430 Bituminous to Line Item 24321 Gas, Oil & Lube as requested. Mr. Harbaugh seconded the motion, and it carried.

b. 006 Howard County Cumulative Bridge Fund:

From Account To Account

33706 Bridge--502 32250 Repair by Contract $30,000.

There is a balance of about $500 in Repair by Contract and Mr. Cain anticipates a few more invoices to be paid. Work is not scheduled on Bridge-502 this year. The City helped by grinding the surface and placing a new asphalt surface on it. Mr. Raver made a motion to authorize the transfer as requested. Seconded by Mr. Harbaugh, the motion carried.

c. A mechanic is getting ready to tear down a road grader and a pay loader, which could result in some unexpected costs. Mr. Cain advised that he might need to return to the Board to request a transfer into Highway Fund Line Item 34252 Repair of Trucks.

4. FEMA Flood Damage Reimbursement: The reimbursement process is near completion. The Highway Department anticipates to start receiving 16 to 22 checks for reimbursement for repair costs that resulted from the flood in July.

IN THE MATTER OF ROAD 400 NORTH PROJECT – PURCHASE OF PARCELS:

Mr. James Hamilton from Butler, Fairman and Seufert, reported that the parcel purchaser has succeeded in purchasing all but three (3) of the eighteen (18) parcels needed for the reconstruction work. Mr. Hamilton anticipates one of those parcels to be purchased at the appraisal price. However, the remaining two parcels will not have the same success. Mr. Hamilton requested the Commissioners to schedule an Executive Session to discuss the options available to acquire these parcels.

Mr. Hamilton submitted a Summary of Estimated Project Costs for Commissioner information. More precise information will be available once the right-of-way parcels have been purchased and bids have been received.

Mr. Harbaugh made a motion to schedule an Executive Session for Thursday, October 9th, 2003 at 2:00 p.m. in Room 220D of the Howard County Administration Center to discuss strategy with respect to the purchase of real estate. Mr. Raver seconded the motion, and it carried.

IN THE MATTER OF SHERIFF DEPARTMENT ISSUES:

Sheriff Marshall Talbert presented the following issues for Commissioner information and approval:

1. Block Grant Application: Recently the Sheriff completed a Local Law Enforcement Block Grant Application to obtain a $10,000 grant from the Indiana Criminal Justice Institute. The Grant requires a 10% cash match in the amount of $979, which will be paid out of the Sheriff Commissary Fund. The Sheriff proposes to use the grant money to purchase the following equipment:

Quantity Equipment Unit Price Total Cost

26 Pentax 105 - 35 mm cameras (includes $ 270.00 $ 7,020.00

battery, case & 5-year warranty)

1 ITT Nightquest Night Vision Monocular $1,995.00 $ 1,995.00

25 Reflective Traffic Safety Vests $ 31.00 $ 775.00

TOTAL $9,790.00

Sheriff Talbert explained the benefits of having a 35 mm camera available to every deputy. This would reduce the number of calls and time waiting for a detective or crime scene technician in the event of a serious accident or situations requiring photographs. The night vision equipment will be used by detectives to conduct late night surveillance and would be a benefit to the Drug Task Force. The reflective traffic safety vests shall improve safety for the deputies directing road traffic.

Mr. Harbaugh made a made a motion to confirm President Bagwell’s signature and proceed with the grant application. Mr. Raver seconded the motion, and it carried.

2. Stericycle Inc. Modified Contract: The medical waste collection bin has been relocated from inside the facility to the garage area. Inmates do not have access to the garage area and the medical waste disposal personnel no longer need to go inside the facility to pick up the contents of the container. The contract price has not been affected by the change.

Mr. Raver made a motion to approve the modified contract with Stericycle Inc., subject to the County Attorney’s review, for the relocation of the outside medical waste lock box. Mr. Harbaugh seconded the motion, which carried.

3. Courtroom at Jail: Circuit Court Judge Lynn Murray and Superior Court II Judge Stephen Jessup have been using the courtroom at the jail to conduct hearings. Sheriff Talbert commended newly appointed Superior Court III Judge Michael Krebes for also utilizing the courtroom. Judge Doug Tate of Superior Court I uses the Video Court. This results in saving a tremendous amount of man hours and time dealing with transport security issues, etc.

Mr. Bagwell asked about the status of getting the other courts ready for video arraignment. There are no plans in place for this project. Mr. Raver said the wiring has been installed but the equipment has not been purchased. The project was tabled due to the costs involved and no further decisions were made. In lieu of a video arraignment system, the Judges are willing to use the courtroom facilities located at the jail.

4. Integrity Communications: The Sheriff’s Department is not planning on having a radio service contract next year. Integrity Communications has a good working relationship with the City, providing electronic type repairs at a discounted rate of $55.00 per hour. Integrity has offered to provide service to Howard County at the same rate and does not require a contract. Sheriff Talbert would like to use their services in 2004 and advised he will contact them about making a presentation at the next meeting.

5. American Public Safety went bankrupt and is no longer in business. Equipment (rain gear/winter jackets) that had been ordered for three Sheriff Deputies has not been received. Sheriff Talbert requested approval to purchase the necessary equipment out of the Commissary Fund. The Commissioners approved this request by consensus.

IN THE MATTER OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:

Plan Commission Director Glen Boise presented the following issues for Commissioner information and approval:

1. Case 33-CP-03 – one (1) lot in Knights Subdivision located at 4974 East 300 South was approved on a motion made by Mr. Raver. Mr. Harbaugh seconded the motion, and it carried.

2. Case 27-CP-03 – thirty-six (36) lots in Walnut Estates Subdivision, Section 16, located at 1775 Hunters Cove Drive was considered. Mr. Harbaugh made a motion to approve Case 27-CP-03. Seconded by Mr. Raver, the motion carried.

3. Ordinance No. 2003-BCC-41, (Case 6-CZ-03), the petition of Deborah Marr requesting a change in zone classification from R-1 (Residential) to B-2 (General Business) for property located at 2322 South 750 West was presented. Ordinance No. 2003-BCC-41 was approved on a motion made by Mr. Harbaugh, seconded by Mr. Raver, and carried.

4. Ordinance No. 2003-BCC-42, (Case 7-CZ-03), the petition of William and Sharon Bassett requesting a change in zone classification from A-1 (Agriculture) to R-1 (Residential) for property located at 3240 Weston Place was approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh, and carried.

5. Ordinance No. 2003-BCC-43, (Case 8-CZ-03), the petition of RCJH, LLC requesting a change in zone classification from R-1 (Residential) and A-1 (Agriculture) to B-2 (General Business) for property located at 323 South 00 East/West was considered. Mr. Harbaugh made a motion to approve Ordinance No. 2003-BCC-43. Mr. Raver seconded the motion, which carried.

6. Ordinance No. 2003-BCC-44, (Case 9-CZ-03), the petition of Hambone Properties, LLC requesting a change in zone classification from B-1 (Local Business) to R-1 (Residential) for property located on the southwest corner of 300 West and 100 South was presented. Ordinance No. 2003-BCC-44 was approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh, and carried.

7. Unsafe Buildings: There was no new information presented at this time.

8. Flood Mitigation Issues:

a. Amend List of Properties: Mr. Boise will present an ordinance at the next meeting to amend the list to add four (4) properties to the mitigation plan as a result of damage from the July 4th, 2003 storm and flood.

b. Flood Assistance Programs: Mr. Raver received a letter from Mayor James E. Trobaugh advising that a meeting with Mr. Michael Layman of the Army Corps of Engineers will be held on Wednesday, October 22, 2003, at 10:00 a.m. in the Council Chambers in Kokomo City Hall to address assistance with flooding problems in the community.

IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUES:

Maintenance Superintendent Thomas Harrison presented the following issues for Commissioner information and approval:

1. Update on Leak Issue at Courthouse: Two weeks ago following a rain shower, Mr. Harrison discovered a 1 ft. x 1 ft. wet area in the Adult Probation area and about two inches of water in the passenger elevator. A file cabinet was moved, the area was dried, and there are no signs of mold. Because there were no other wet areas Mr. Harrison attributed the problem to drainage coming up through the floor. He suggested digging a hole in the elevator room to install a sump pump to release water pressure that might be causing water to drain onto the floor. Mr. Harrison plans to contact Mr. Ed Heffelmier, Project Manager of Terstep Company Inc. for suggestions on how to release the water and pressure. Mr. Raver commented that the water table is higher than it has ever been in Howard County.

2. Update on Mold Issue at Courthouse: Air quality and mold reports from I.O.S.H.A. and Professional Services Industries, Inc. (PSI) have not been received yet. On Sunday afternoon, Mr. Raver conducted temperature and humidity readings as follows:

Location Temperature Humidity

Done Sunday, 10/05/03:

Courthouse Lobby Area 72° 33%

Courthouse Basement Lobby and Probation Office 71° 34%

Done Today, 10/06/03:

Administration Center – Hearing Room 72° 34%

3. Mr. Harrison advised that the heat has been turned on in the Courthouse. The new HVAC system will be able to accommodate the temperature fluxuations of the unseasonable warm weather predicted for this week.

4. Government Building Update:

a. Update on Leak in Basement: (See page 3, July 7th, 2003 minutes, “In the Matter of Maintenance Department Issues”, Item 3, for related discussion) F.E.M.A. has authorized Mr. Harrison to obtain a quote from a contractor to trace the location of the pipes and install four (4) check valves to stop the flow of flood water. Mr. Harrison forwarded an estimate to F.E.M.A. from William Noland & Son Excavating Inc. in the amount of $3,900. F.E.M.A. signed and returned the estimate. The work will be added to the carpet/tile replacement project. F.E.M.A. will pay for 75% of the work and the County will be responsible for paying the remaining 25%. Mr. Harrison said there is enough money to pay for the County’s 25% plus the $2,500 deductible out of the $8,775 appropriation from the Cumulative Capital Development Fund (CCD) for the carpet and tile installation. The total cost for the floor replacement is approximately $26,800. Auditor Lake recommended that the State Board of Accounts be contacted to find out if the cost of the entire repair project needs to appropriated and then the money deposited into the fund when reimbursed.

b. Mold Removal Update: (See page 2, September 2nd, 2003 and page 3, September 15th, 2003 minutes, “In the Matter of Maintenance Department Issues”, for related discussion) Mr. Harrison contacted three (3) companies for quotes on removing mold in the basement of the Government Building. About five (5) weeks ago, those companies conducted individual onsite assessments and stated there is no asbestos in the basement. Since that time, Specialty Systems, Inc. from Indianapolis was the only company that sent the following quote:

Remove pipe insulation and disinfect $ 10,780.00

Re-insulate pipes with ½-inch Armaflex $ 15,200.00

Alternate 1: Insulate 51 control valves $ 5,200.00

Total $ 31,180.00

Mr. Raver made a motion to accept the proposal including Alternate No. 1 from Specialty Systems, Inc. as presented for a total cost of $31,180.00. Mr. Harbaugh seconded the motion, and it carried.

5. Repair of Howard Haven Van: Last week Ms. Joyce Colburn, Co-Manager of Howard Haven, contacted Mr. Harrison for suggestions regarding repairing a van that is used to transport residents. It has been out of service for approximately two (2) weeks. Mr. Harrison requested permission to ask the wrecker service for the Sheriff’s Department to tow the van and ask the Emergency Management Agency if their mechanic at the Civil Defense Garage would consider repairing it. The Commissioners approved Mr. Harrison’s proposition by consensus.

IN THE MATTER OF MISCELLANEOUS COURTHOUSE ISSUES:

1. Mr. Raver reported that Circuit Court Judge Murray made positive comments regarding the Courthouse renovations and expressed appreciation that the water fountains are working again. Judge Murray also appreciated the efforts of Information Systems working with Word Systems on the installation of the recording/speaker system.

2. Card Access System: (See page 5, attached, “In the Matter of Information System Manager Issues”, Item 1, for related discussion) The access cards for the new card access system will available this month. Once the equipment is up and running, the west access door will be locked to everyone except for those who have an access card. Mr. Raver proposes to do a news release to relay this information to the public.

3. New Security Office: The new video monitoring system is up and running. The Sheriff Deputy stationed in the lobby will relocate to the new security office (the former CASA Office). Discussion was held regarding what to do with the booth that was formerly used by the deputy. Mr. Raver commented that if the vacant booth remains in the lobby it likely would become a collection point for miscellaneous items.

4. Bench For Holding Cell: Several requests for information regarding a bench in the new holding cell have gone unreciprocated. Mr. Harrison felt too much time has passed and suggested going ahead and purchasing a bench.

5. Additional Signs: (See page 5, July 21st, 2003 minutes, “In the Matter of Courthouse Renovation”, Item 2, for related discussion) In July, Mr. Raver delegated the responsibility of collecting the lists to Maintenance Superintendent Tom Harrison and requested that he work with Mr. Bassett regarding the sign details. Mr. Harrison forwarded the sign requests to Mr. Bassett and Terstep Company, Inc. but he has not received a response.

IN THE MATTER OF PERSONNEL ADMINISTRATOR ISSUES:

Personnel Director Wanda McKillip presented the following issues for Commissioner information:

1. Free Breast Self-Exam Class: October is breast cancer awareness month. A Free Breast Self Exam Class and Luncheon will be held for all City and County Employees on Thursday, October 9th, 2003 at 12:00 p.m. in the 2nd floor Commissary in Kokomo City Hall. The notice will be distributed in County offices for employee information.

2. An Occupational Safety and Health Administration Universal Precautions / Bloodborne Pathogens Training Class is scheduled for Friday, October 24th, 2004 at 9:30 a.m. in Room 107 of the Government Office Building. New employees are required to attend the class.

IN THE MATTER OF VACATION OF UTILITY EASEMENT – WESTPOINT S/D, SECTION I:

Scheduled Public Hearing – 9:30 a.m.

# Vacate Utility Easement

The public hearing was opened at 9:50 a.m.

Mr. Ronald DeGraaff, 604 N. Hickory Lane, owner of real estate Lot No. 2, and part of Lot No. 3 in Westpoint Subdivision, Section I, submitted a petition requesting vacation of a utility easement in order to build an attached garage. Mr. DeGraaff notified the utility companies in writing and they responded that there are no objections to vacating the easement. Mr. William E. Jewell, 700 N. Hickory Lane, adjoining property owner to the north, was notified and he did have any objections. The petition was properly advertised in the Kokomo Tribune and the Kokomo Herald. There was no one present with questions or comments.

Mr. Harbaugh made a motion to close the public hearing. Mr. Raver seconded the motion, which carried.

There being no objections to vacating the easement, Mr. Harbaugh made a motion to approve Ordinance No. 2003-BCC-45. Mr. Raver seconded the motion, and the motion carried.

Close Public Hearing – 9:55 a.m.

IN THE MATTER OF INFORMATION SYSTEMS MANAGER ISSUES:

Mr. Terry Tribby, Information Systems Manager, presented the following issues for Commissioner information and approval:

1. Card Access System Notification: In addition to the public notice mentioned earlier (See page 4, attached, “In the Matter of Misc. Courthouse Issues”, Item 2) by Mr. Raver, Mr. Tribby will distribute notices in the Attorneys’ mail bins.

2. Wireless Alarm Duress System Update: (See pages 6 - 7, attached, “Duress Button Demonstration”, for related discussion) The duress buttons have been installed in the courthouse and the system is ready to be activated. Mr. Tribby is working in conjunction with Deputy Craig Trott and the Criminal Justice Center to make sure that the Sheriff Deputies and Kokomo Police Department have been notified and given a demonstration how the system operates.

3. Status of Recording System Problem: Mr. Tribby was unaware of any issues regarding the recording system until last week. On Tuesday, a technician from Word Systems who was working in Superior II informed Mr. Tribby that the FTR Gold software was locking up all of the recording systems. Word Systems are aware this problem has occurred in the past and the typical solution is to recreate the software from scratch and re-install it. Initially Word Systems said they were going to charge the County for the additional work. A hold was placed on the check to Word Systems for the initial work until the issue could be resolved. Since that time Word Systems resolved the lock-up issues and the recording system is working satisfactorily. Mr. Tribby felt it was okay to release the entire payment to them.

4. Homeland Security Grant: (See page 6, attached, “In the Matter of Emergency Management Agency Grant Agreements”, Item 1, for related discussion) Mr. Tribby recently met with representatives from the Criminal Justice Center and Kokomo Police Department. Both the City and County expressed an interest in exploring the possibility of wireless communications with money from the Homeland Security Grant. They asked Mr. Tribby to obtain estimates from various vendors for the grant application paperwork. One main goal is to consider installing wireless network cards in the laptop computers in all police vehicles and putting up antennas with wireless access points in the county. This system would enable officers working in vehicles to input data directly into the system instead of filling out tedious paperwork to be entered electronically at a later time. This procedure would save a tremendous amount of time and internal paperwork. Mr. Tribby has a meeting scheduled with CISCO Hardware Vendor on Friday, October 10th to discuss this wireless solution.

5. Reorganization Proposal: The contract for Computer Contract Technician Edward Beheler has expired and Mr. Beheler has accepted employment in another county. (See page 3, September 15th, 2003 minutes, “In the Matter of Information Systems Manager Issues”, Item 3, for related discussion) Mr. Tribby felt this would be a good opportunity to reorganize the I.T.T. Department and salaries. Instead of hiring another contract employee, Mr. Tribby suggested making the position permanent, reporting directly to the Information Systems Manager. Mr. Tribby felt it would be a financial benefit to the County. The position would not require additional appropriations, only a transfer of money between accounts. Mr. Tribby researched industry standards regarding salaries and ratio of people to computers and servers. Contractual services rates range from $68 to $85 per hour depending on the length of the contract. In order to provide stability within the department and having to retrain new people, Mr. Tribby proposed the following salary scale:

Information Systems Manager $ 53,000.00

Network Administrator $ 43,000.00

Systems Administrator $ 43,000.00

$139,000.00

Mr. Bagwell strongly supported the proposed salary modifications. He commented that many information systems have been put in place in the County and the work has significantly increased. The County needs to make sure that the systems are properly maintained.

Discussion came up whether a recommendation from the PAC Committee was necessary. Since a couple of Council Members serve on the committee Personnel Administrator Wanda McKillip commented that Mr. Tribby would have an opportunity to provide a more detailed presentation of this proposal.

Mr. Raver made a motion to authorize the transfers listed above in the amount of $139,000.00 and send the salary proposal to the PAC Committee to make a recommendation to the Council, which meets on October 28th, 2003. Mr. Harbaugh seconded the motion, and it carried.

IN THE MATTER OF EMERGENCY MANAGEMENT AGENCY GRANT AGREEMENTS:

(See pages 2 – 3, March 24th, and page 8, April 21st minutes, “In the matter of Emergency Management Agency Issues” for related discussion)

EMA Director Larry Smith presented the following issues for Commissioner information and approval:

1. PDK Enterprises, L.L.C. Contract: In March 2002, the County entered into a Local Emergency Planning Sub-grant Agreement with the State Emergency Agency to complete an analysis of different types of hazards in Howard County. The project must be completed by December 16th, 2003. There is approximately $7,000 left from the grant money. PDK Enterprises, L.L.C. proposes to finish the work at a cost of $6,888.62.

Mr. Raver made a motion to approve the Local Emergency Planning Agreement between PDK Enterprises, L.L.C. and Howard County for the completion of the work associated with the Local Emergency Planning Sub-grant Agreement in the amount of $6,888.62 and authorize the President to sign on behalf of the Board. Seconded by Mr. Harbaugh, the motion carried.

2. Homeland Security Grant: Emergency Management Agency anticipates receiving $215,000 through Homeland Security. There are no matching monies required for this grant. The grant money will be used by City-County Emergency Agencies to supplement communications as referred to by Mr. Tribby earlier in this meeting. The grant must be sent in by October 10th, 2003.

Mr. Harbaugh made a motion to approve the application for the Homeland Security Grant to be used for communications activity and authorize the President to sign on behalf of the Board. Mr. Raver seconded the motion, which carried.

IN THE MATTER OF CITY OF FIRSTS AUTOMOTIVE HERITAGE MUSEUM/JOHANNING CIVIC CENTER, INC. FINANCIAL REPORT:

General Manager Jerry Jenkins, Councilman Dwight Singer, and Bookkeeper Jim Parsons were in attendance to present a financial report.

The months of January through March have active Civic Center rentals. May through August is the slowest period but it picks back up September through December. Mr. Parsons distributed copies of the report to the Commissioners containing the following information:

YEAR-T0-DATE BUDGET PRIOR YEAR

(8-Month Period)

Gross Revenue $158,075 $125,439. $116,929

Net Operating Expense $135,665 $115,419 $107,828

Total Operating Expenses $250,648 - $ 196,768 $198,165

Operating Income (loss) * - $ 114,983 - $ 81,349 - $ 90,337

Non-Operating Income/Expense $ 60,698 $ 87,200 $ 65,549

NET INCOME - $ 54,285 -$ 5,851 - $ 24,788

Compared to the previous year, the number of visits to the museum has decreased by 878 during the first eight months of 2003. Visitors seem to like the inventory in the Gift Shop. The amount of revenue from the Gift Shop has nearly doubled since last year.

Mr. Parsons commented that since he joined the organization in 1999, there have been operating losses in excess of $100,000 each year. He stated that the facility has not been profitable. They are actively seeking grants and various other types of financial support. A cost reduction program has been implemented. The museum is closed on Monday and Tuesday of each week, saving on electricity and labor costs. In addition, the museum is closed an hour earlier every other day. Turning the lights off until needed and eliminating extra telephone lines and pay phone has resulted in a substantial savings on operating costs.

Because the County financially supports the facility, Mr. Harbaugh felt a determination is needed whether it is a benefit to the County. One way would be to monitor the amount of revenue being spent in the County by means of restaurants and motels. The museum has a guest register but it is difficult to track the number of out of town visitors. Mr. Singer stated that the Visitors Bureau works in conjunction with the Museum by promoting the County. Once an event is planned in the community the Visitors Bureau notifies Mr. Jenkins so he can sell space for the event. Mr. Bagwell said another way to keep track of out of town visitors is to monitor hotel/motel tax in each cycle. Mr. Raver commented, “There are a lot more benefits to the community than what show up in the dollar and cents balance sheet here.”

IN THE MATTER OF DURESS BUTTON DEMONSTRATION:

Information Systems Manager together with Sheriff Deputy Craig Trott demonstrated the use of the duress buttons that were recently installed in the Courthouse, Administration Center, and Government Building. Once a button is pressed, a pre-recorded message is instantly transmitted to all-talk radios stating the specific location of the emergency. There are four (4) buttons on each unit that is capable of carrying up to four different messages. Deputy Trott said the City and County administrators are currently working on establishing a policy to set a protocol on how to respond to the panic alarms.

IN THE MATTER OF E-911 PHASE 2 COST RECOVERY:

Communications Director Tony Ramsey presented the following issues for Commissioner information and approval:

1. Mapping Cost Reimbursement: Mr. Raver made a motion to approve the request for funding from the Indiana Wireless Enhanced 911 Advisory Board as reimbursement for the E-911 portion of the Mapping Project in the amount of $56,450.00 and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion, which carried.

2. Aerial Photography Cost Reimbursement: Mr. Raver made a motion to approve the request for funding from the Indiana Wireless Enhanced 911 Advisory Board as reimbursement for the aerial photography for the sum of $81,184.92 and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion, and it carried.

IN THE MATTER OF HOWARD HAVEN COUNTY HOME:

Interim Co-Managers Joyce Colburn and Deborah France advised that things are going well with the facility and presented the following information:

● Two (2) new people moved into the facility, increasing the number of full time residents to 12.

● Former director Kim Krieg has been moving her personal items out as per the Commissioners directive issued (See page 5, September 15th, 2003 minutes, “In the Matter of Howard Haven County Home”, Item 9, for related discussion).

● Ms. France stated they would like to propose hiring a part-time employee to keep up with the additional workload resulting from increased residency. Mr. Harbaugh suggested that a detailed written request could be submitted.

● Mr. Raver received an inquiry about information on short-term adult care. If the facility has an opening, Mr. Raver felt that a person should be allowed to apply for short-term residency at a self-pay rate. Mr. Bagwell mentioned that a short-term residency could impede an opportunity for a full time resident. Ms. Colburn said if that should happen, then the full time applicant would be placed on a waiting list. The Commissioners were receptive to the short-term care concept but there are no policies or contracts in place to establish the protocol. The Co-Managers will work on drafting a policy to address application procedure and qualifications specifically for short-term care.

● Mr. Raver was pleased to announce that no violations were noted in the Retail Food Establishment Inspection Report on September 16th, 2003.

IN THE MATTER OF MAP MAINTENANCE AGREEMENT – AUDITOR’S OFFICE:

In accordance with the Professional Services Agreement between Howard County and Schneider, Mr. Jimmy West, GIS Project Manager, presented an Authorization To Proceed with GIS Professional Services for Commissioner approval.

Mr. Harbaugh made a motion to approve the Authorization To Proceed as presented to be paid out of the Reassessment Fund and authorize the President to sign on behalf of the Board. Seconded by Mr. Harbaugh, the motion carried.

IN THE MATTER OF INDIANA PUBLIC EMPLOYERS’ PLAN, INC. (IPEP) :

Mr. Dick Norris from Downey Insurance presented the following issues for Commissioner information:

1. IPEP Safety Award: Mr. Norris presented an engraved plate to place on the Plaque. The award, for calendar year 2002, is achieved by having less than a 50% loss ratio plus an acceptable claim incident rate as compared to municipalities statewide.

2. Claim Status in 2003: Mr. Norris reported that the year-2003 looks better than in the past few years. There are approximately thirty (30) claims but most of them have been closed and there are no large open claims. Only about $22,000 in worker compensation claims has been paid out year-to-date compared to $124,000 paid a few years ago in a 12-month period. Mr. Norris commented that the County should be commended for the attention it has given to safety.

3. Projection On Rates and Premiums: Mr. Norris recently heard the rates that the Indiana Compensation Rating Bureau will file with the State this year for workers’ compensation will probably be very close to the rates they filed last year.

4. A notice of the 13th Annual Meeting of the Members of the Indiana Public Employers’ Plan, Inc. was acknowledged. The meeting will be held on Tuesday, October 14th, 2003 in the Downey Insurance Office, 302 South Reed Road. Registration begins at 10:00 a.m. and the meeting will commence at 10:15 a.m.

IN THE MATTER OF COMMUNITY CORRECTIONS – PURCHASE OF VEHICLE:

Community Corrections Director Steve Maus presented a quote from Kokomo Auto World for the purchase of a used 2003 Mercury Grand Marquis in the amount of $17,800 with a five (5) year extended warranty for $895 for a total price of $18,695.00.

Mr. Bagwell questioned why this model with a large V-8 engine was selected over a smaller fuel-efficient vehicle. Mr. Maus contended that the gas mileage is not much different compared to a smaller vehicle such as Mercury Sable or Ford Taurus.

Mr. Raver made a motion to authorize the Howard County Community Corrections to purchase the 2003 Mercury Grand Marquis from Kokomo Auto World in the amount of $17,800 and a five (5) year extended warranty for $895 for a total price of $18,695.00. The motion was seconded by Mr. Harbaugh and carried.

IN THE MATTER OF TUDOR DRAIN - UNDERGROUND LIFT STATION:

County Surveyor Beryl Grimme presented a claim in the amount of $2,473.00 from PSI Energy, Inc. to extend underground service to the lift station for the Tudor Drain on the Henry Troyer Wetland located at 250 North 375 East. The County does not have to pay for their service for 2-½ years. Mr. Grimme said the original contract was approximately $58,000.

Mr. Raver made a motion to approve payment to PSI Energy, Inc. for the underground service to the lift station as part of the Tudor Drain – Henry Troyer Wetland Project in the amount of $2,473.00. Seconded by Mr. Harbaugh, the motion carried.

IN THE MATTER OF POOR RELIEF APPEALS FOR CENTER TOWNSHIP:

1. A Poor Relief Hearing was conducted on October 3, 2003 for Center Township on behalf of Vicki Rutherford. Commissioner Bagwell, Poor Relief Hearing Officer, made a recommendation to uphold the written denial for assistance made by the Center Township Trustee on September 15, 2003.

2. A Poor Relief Hearing was conducted on October 3, 2003 for Center Township on behalf of LeAnn Tyler. Commissioner Bagwell, Poor Relief Hearing Officer, made a recommendation to uphold the written denial for assistance made by the Center Township Trustee on September 23, 2003.

Mr. Raver made a motion to uphold both of the denials of the Center Township Trustee based upon the finding that the Township Trustee followed the Eligibility Standards and Guidelines for Poor Relief applicable to each case. Mr. Harbaugh seconded the motion, and it carried.

IN THE MATTER OF A SCOUTING MEMBER:

Mr. Bagwell extended recognition to Carl Christensen, a member of Boy Scout Troop 506. Mr. Christensen came forward and stated he was currently working toward a Communications Merit Badge and Citizenship in the Community Merit Badge. He thanked Mr. Bagwell for letting him know about the Commissioners’ meeting.

IN THE MATTER OF CLAIMS AND REPORTS:

Auditor Claims Deputy Konny Zurcher presented for Auditor Martha Lake the following reports for Commissioner information and approval:

1. Operating claims payable on October 6th, 2003 in the amount of $941,107.23 were approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh, which carried. The list included the following statements from Butler, Fairman and Seufert:

MS4 Coordination $ 1,514.94

400 North Right-of-Way Project $ 9,653.17

3. Commissioner’s Salary Claims for hourly, salary, and overtime payable for October 10th and October 17th, 2003 were approved on a motion made by Mr. Harbaugh. Mr. Raver seconded the motion, and it carried.

4. The Howard County Treasurer’s Report for the month of August 2003 was accepted on a motion made by Mr. Harbaugh, seconded by Mr. Raver, and carried.

5. Maximus, Inc. Contract Renewal: Maximus has been providing assistance to the County for a number of years in preparing claims to the State for recovery of funds due the County from the Federal and State governments. Mr. Harbaugh made a motion to approve the Maximus Inc. Contract to provide professional consulting services for a one (1) year period and authorize the President to sign on behalf of the Board. Mr. Raver seconded the motion and it carried.

6. Update on Levies:

a. Cumulative Bridge Fund Levy: The 2003-2004 levies for the Cumulative Bridge Fund were set at a maximum of $560,000.

b. Reassessment Levy: The Commissioners were given copies of a letter to the Indiana Department of Local Government Finance requesting the 0123 Reassessment Levy for 2003-2004 be stopped. These monies will be utilized by the County General Fund in 2003-2004.

7. The preliminary Holiday Schedule for 2004 was provided to the Commissioners for perusal.

IN THE MATTER OF COUNTY ATTORNEY ISSUES:

County Attorney Larry Murrell presented the following claims for Commissioner consideration:

1. A motion was made by Mr. Raver, seconded by Mr. Harbaugh, and carried to approve payment for the following claims:

a. Monthly office allowance in the amount of $550 for October 2003.

b. Quarterly Statement for litigation matters from July 1 to September 30, 2003 in the amount of $385.00.

2. Attorney Murrell will be out of town on vacation next week, October 13th through October 17th, 2003. Assistant County Attorney Brian Oaks will be available during his absence.

3. Dumping Violation: Mr. Bagwell has received complaints from a county citizen regarding unauthorized dumping. Mr. Brent McCoy is operating an unlicensed business, which is a separate matter that needs to be addressed by the Plan Commission. Mr. McCoy is burning shipping crates from his business and dumping the ashes and miscellaneous debris across the road from his property located at 2237 South 870 West. Howard County has an ordinance prohibiting dumping solid waste and trash. Mr. Bagwell asked Attorney Murrell to pursue a Small Claim against Mr. McCoy to enforce the County dumping laws.

Mr. Raver made a motion to authorize the County Attorney proceed with filing the Small Claim against Brent McCoy as noted. Mr. Harbaugh seconded the motion, and it carried.

IN THE MATTER OF COMMISSIONER ISSUES:

1. Sewer Advisory Committee Report: Mr. Raver reported that the Sewer Advisory Committee held a meeting on September 25th, 2003. The Committee decided to invite representatives from five (5) sites that treat sewage to the next meeting: Greentown, Russiaville, New London, Taylor and Kokomo. Mr. Raver advised the Committee also acknowledged that there are approximately thirty (30) private treatment plants within Howard County. The next meeting is scheduled for Thursday, October 30th, 2003.

2. Three (3) radios have been ordered from State of the Art Communications for court security officers. The security officer in Superior III already has an updated radio. Mr. Raver made a motion to purchase three radios out of the EDIT Fund for the security officers in Superior I, Superior II, and Circuit Courts at $650 each for a total of $1,950. Mr. Harbaugh seconded the motion, and it carried.

3. The Strategic Development Group has a meeting scheduled on Wednesday, October 22, 2003 at 5:30 p.m. in the Council Chambers in Kokomo City Hall.

There being no further business before the Board at this time, Mr. Harbaugh made a motion to adjourn. Mr. Raver seconded the motion and it carried. The meeting closed at 11:37 a.m.

THE HOWARD COUNTY BOARD OF COMMISSIONERS

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BRADLEY J. BAGWELL, PRESIDENT

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JOHN B. HARBAUGH, VICE PRESIDENT

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PAUL J. RAVER, MEMBER

ATTEST:

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MARTHA J. LAKE, AUDITOR

Commissioner Minutes, October 6, 2003