Policies and Procedures Manual
Developed by the Indiana Criminal Justice Institute’s Behavioral Health Division, this manual was created to improve communication, standardize processes and provide foundational and guiding materials for Local Coordinating Councils. The manual is divided into four distinct sections: About, Responsibilities, Granting, and Appendices. It should be noted that all of the information included in this manual is critical to a Local Coordinating Council's ability to function. Additionally, it ensures a baseline level of knowledge that allows the Behavioral Health Division’s Program Managers to provide you with focused technical assistance.
To assist LCCs, ICJI's Behavioral Health Division hosted a webinar on how to fill out and complete the Comprehensive Community Plan. To download the webinar presentation, click here.
Comprehensive Community Plan + Certification Letter
The Comprehensive Community Plan (CCP) is a systematic and community-driven gathering, analysis, and reporting of community-level indicators for the purpose of identifying and addressing local substance use problems. The CCP identifies problems that the LCC will address through SMART goals. Alongside the CCP, LCCs are required to submit a certification letter. The letter is an attestation that the CCP was completed as a coalition and that the LCC understands it is required to submit quarterly reports in order for the LCC to maintain active status.
The CCP, along with the Certification Letter, must be submitted via IntelliGrants by April 1.
- 2023 CCPs
County CCP Adams Link Allen Link Bartholomew Link Benton Link Blackford Link Boone Link Brown Link Carroll Link Cass Link Clark Link Clay Link Clinton Link Crawford Link Daviess Link Dearborn Link Decatur Link DeKalb Link Delaware Link Dubois Link Elkhart Link Fayette Link Floyd Link Fountain Link Franklin Link Fulton Link Gibson Link Grant Link Greene Link Hamilton Link Hancock Link Harrison Link Hendricks Link Henry Link Howard Link Huntington Link Jackson Link Jasper Link Jay Link Jefferson Link Jennings Link Johnson Link Knox Link Kosciusko Link LaGrange Link Lake Link LaPorte Link Lawrence Link Madison Link Marion Link Marshall Link Martin Link Miami Link Monroe Link Montgomery Link Morgan Link Newton Link Noble Link Ohio Link Orange Link Owen Link Parke Link Perry Link Pike Link Porter Link Posey Link Pulaski Link Putnam Link Randolph Link Ripley Link Rush Link Scott Link Shelby Link Spencer Link St. Joseph Link Starke Link Steuben Link Sullivan Link Switzerland Link Tippecanoe Link Tipton Link Vanderburgh Link Vermillion Link Vigo Link Wabash Link Warren Link Warrick Link Washington Link Wayne Link Wells Link White Link Whitley Link
Reporting Requirements & Meeting Minutes
In addition to the CCP, the LCC coordinator is responsible for electronically submitting Quarterly Reports and an End of Year Report to ICJI via IntelliGrants. Quarterly Reports are due on the 15th of July, October, and January, and the End of Year Report is due on May 1st every year. The coalition should maintain an archive of documents sent to the state as a matter of record. In addition, Meeting Minutes should be completed for each meeting and submitted along with the Quarterly Reports.
Below are the templates for the Quarterly Reports, End of the Year Report and Meeting Meetings.
The Quarterly Report is a summary that provides information as to programs funded and up to date funds used, accomplishments, barriers, technical assistance needs, coalition activity, and available resources. The quarterly report highlights the coalition’s efforts to meet SMART goals identified in the Comprehensive Community Plan.
This is the final Quarterly Report that is due on May 1st, after the calendar is over. This report captures the work completed throughout the year and a self-evaluation on whether the LCC achieved its Comprehensive Community Plan’s SMART Goals.
Minutes and memorandum must be kept as the meeting progresses and must contain the following: date, time and location of the meeting; members present and absent; general substance of all matters proposed, discussed or decided and a record of all votes taken. Minutes are due no later than 15 days after they have been approved.
The Open Door Law, also known as Indiana Code 5-14-1.5-1, states that government agencies must hold official meetings of a majority of their governing body, such as council or board meetings, publicly. For detailed information on the Open Door Law, you can review the Handbook on Indiana’s Public Access Laws.
- LCC Surveys
The State of Tobacco Control
This webinar presents the American Lung Association’s annual report on the “State of Tobacco Control” and reviews Indiana’s report card in five key areas proven to prevent and reduce death and disease caused by tobacco use. This is especially important for those populations and communities most impacted overall by tobacco use and secondhand smoke, who are also facing a disproportionate burden from the pandemic. Particular attention is given to e-cigarette products and the use of flavored tobacco products, including the use of menthol. A call to action with ideas and free resources to help support tobacco recovery in your community are provided as well.
Data to Action Training
This recorded training provides an introduction to how Indiana's Local Coordinating Councils can use data effectively to complete the Strategic Prevention Framework (SPF) process. To supplement the information presented in this training, we advise you to download "A Guide to SAMHSA's Strategic Prevention Framework," which can be found by clicking the link below.
2019 Data Presentation
Watch this webinar to better understand the 2019 research efforts of the Behavioral Health Division benefiting the Local Coordinating Councils of Indiana. An overview of two survey projects, as well as a focus group project, will be provided.
- LCC Toolbox