Header

Main Content

Article

Funding Process

Review the information below to learn more about the grant funding process followed by the Indiana Arts Commission.

Guidelines

The funding process for IAC grant programs begins with the development of guidelines. IAC staff and Commissioners shape the guidelines based upon IAC priorities and the agency’s strategic plan. They work with stakeholders and program focus groups for public input to update and revise guidelines.  The Commission reviews and approves guidelines for all programs at their scheduled public Quarterly Business Meetings.

Grant Assistance Workshops and Webinars

Conducting public grant assistance workshops and webinars is the next step in providing information and guidance to those interested in applying to the Commission for grant funds. Workshop notices are broadly disseminated and press releases are issued. Workshops are conducted throughout the entire state by the IAC and its Regional Arts Partners (RAP). IAC often partners with other service organizations to provide additional information on grants writing, grants making and improved project management. IAC staff and Regional Partners provide technical assistance, consultation to applicant organizations until the grant application deadline.

Applications

Applicants are required to use our online grant system. Use the links below for more information.

  • Instructions for the online grant system
  • Technical requirements for the online grant system

Panel Process

In order to provide an open environment in which to review applications for funding, IAC utilizes a panel application review process. The peer panel process places great importance on the review of applications by conflict-free professionals in the arts, arts and cultural management and related fields. Peer professionals from the state and region evaluate and score the grant applications based upon published program criteria found in the guidelines.

Panel Appointments

Recommendations for panelists come from the field, IAC staff and Commissioners, Regional Arts Partners and former panelists.

Peer review panels are convened for each grant program by the IAC or the Regional Arts Partner as appropriate to the grant program. Panelists are selected based on the following criteria:

  • Professional qualifications
  • Broad-based knowledge of arts and /or cultural field(s)
  • Diversity (e.g. all of the ways people differ)
  • Geographic representation
  • Representation of various arts and cultural disciplines (visual arts, music, dance, theatre, history, education, etc.) and genres within each discipline (symphonic, chamber, jazz, etc.);
  • Representation of a cross-section of the arts and cultural organizations, groups, and structures including board members, administrative managers, artistic directors, education specialists, etc.; and/or
  • Representation from large and small, developing and established, as well as urban and rural organizations.

*Representation from related, pertinent fields including fund raising, project and organizational management, planning, and evaluation.

Panel Review Process

Panelists individually review and score each application in advance of the public panel review meeting. As part of the public panel review meeting, each application receives an additional primary and secondary review. Primary reviewers conduct in-depth reviews, report their findings to the panel and lead panel discussion, and secondary reviewers also provide their findings, adding additional detail or opposing comment.  Then the panel review is open to the remainder of the panelists for additional or opposing comment. After discussion of the grant application has concluded, panelists do final scoring via the online grant system to individually record or update their comments and score for each application. A qualified moderator (IAC Commissioner, former Commissioner or other) convenes the group but does not review, score or comment on grant applications. The panel review meeting is open to applicants and the public for observation and may be recorded. Applicants may observe only and cannot lobby or address the panel on behalf of their applications before, during, or after the panel review meeting. Panel specifics will be posted on the RAP website and/or IAC website for each grant program.  Commission or Regional Arts Partner staff manage the panel process, provide information, and adhere to policy and procedures to ensure fair and equitable treatment of all grant applicants. Only the peer panel reviewers participate in the application discussion and scoring.  And, all peer panel reviewers certify they are free of conflict with the organization from which the application is submitted. Interaction or communication between grantees and panelists is prohibited before, during and after the review process. Review information from grantees is restricted to those items allowed and required as part of the online application process.

Deadlines

All deadlines for grant applications and letters of intent (if applicable) are binding, and extensions are not given.

Funding

After scores across all like grant program panels are completed and normalized, a score ranked list is assembled for Commissioner review and approval. Scores below the identified cut-off number are not eligible for funding. 

Appeals

Grant funding decisions are final upon approval of the Commission. Appeals may be considered, but must be made in writing to the Commission in accordance with allowable appeal criteria as published on the IAC’s website and in grant guidelines. Appeals based on disagreement with panel evaluations are not considered.