Library: An entity that provides all of the following:
STAFF
Full&endash;time Equivalent Employees:Full&endash;time equivalents (FTE) of part&endash;time and full-time employees, are computed by taking the TOTAL number of hours worked per week by all employees in each category and dividing it by the number of hours CONSIDERED BY THE REPORTING LIBRARY TO BE A FULL&endash;TIME WORK WEEK.
Librarians and Other Professional Staff FTE:FTE staff membersdoing work that requires professional education (the master'sdegree or its equivalent) in the theoretical and scientific aspectsof librarianship. Also, in some libraries, staff performing professionallevel tasks who, though not librarians, have equivalent educationand training in related fields (e.g., archives, computer sciences,business administration, education).
All Other Paid Staff FTE (exceptstudent assistants): All other FTE library staff who are paid annual salaries or hourly wages except students. Includes technical and clerical staff, but excludes maintenance and custodial staff.
Student Assistants FTE From All Funding Sources:Total FTE of student assistants, employed on an hourly basis whose wages are paid from funds under library control or from a budget other than the library budget, including College Work Study Program. Excludes maintenance and custodial staff.
Total FTE staff:Total full-time equivalent of librarian and professional staff, other paid staff and student assistants.
LIBRARY OPERATING EXPENDITURES
Expenditures:Funds expended by the library in fiscal year 1995 (regardless of when received) from its regular budget and from all other sources, e.g., research grants, special projects, gifts and endowments, and fees for services. Expenditures are reported for the 12&endash;month period which corresponds to the library's fiscal year between the calendar period June 1, 1993, to September 30, 1994.
Salaries and Wages:Expenditures for full&endash;time and part&endash;time salaries and wages before deductions excluding employee fringe benefits provided by institution for all regular library staff. Salaries and wages from all sources paid to students serving on an hourly basis are included. Federal funds paid to students in the College Work Study Program are reported here.
Books, Serial Backfiles, and Other Print Materials:Expenditures for all materials consisting primarily of words and usually produced by making an impression with ink on paper. Included in this category are materials that do not require magnification: books, government documents, Braille materials, ephemeral print materials, and the like. Excluded are current serial subscriptions and microforms.
Current Serials:Expenditures for current subscriptions to serials. Serials are publications issued in successive parts, usually at regular intervals, and, as a rule, intended to be continued indefinitely. Serials include periodicals, newspapers, annuals (reports, yearbooks, etc.), memoirs, proceedings, and transactions of societies. Excluded are expenditures for serials on microforms, in audiovisual formats, and machine&endash;readable formats.
Microforms:Expenditures for all photographic reproductions of textual, tabular, or graphic materials reduced in size so that they can be used only with magnification. Examples of microforms are roll microfilm, microcard, microfiche, and ultrafiche. Included are current serials on microfilm.
Audiovisual Materials:Expenditures for all library materials that are displayed by visual projection or magnification or through sound reproduction, or both, including graphic materials, audio materials, motion pictures, video materials, and special visual materials such as three&endash;dimensional materials. Included are current serials in AV formats.
Computer Files and Search Services:Expenditures for materials considered part of the collection, whether purchased or leased, such as CD-ROMs, magnetic tapes, and magnetic disks, that are designed to be processed by a computer or similar machine. Examples are U.S. Census data tapes, locally mounted databases, and reference tools on CD&endash;ROM, tape, or disk. Included are current serials in these formats. Included are expenditures for on-line searches of remote databases. Included are expenditures for equipment when the cost is inseparably bundled into the price of the information service product. Excluded are expenses for library system software and microcomputer software used only by the library staff.
Document Delivery Interlibrary Loan: Expenditures for document delivery and interlibrary loan services. Included are fees paid for photocopies, costs of telefacsimile transmission, royalties and access fees paid to provide document delivery or interlibrary loan. Included are fees paid to bibliographic utilities if the portion paid for interlibrary loan can be separately counted. Expenditures related to transactions between the main or central library and any branch or any other location within the Institution is not counted.
Other: Any other collection expenditures not already included above such as expenditures for cartographic materials and manuscripts.
Preservation: Expenditures for the activities associated with maintaining library and archival materials for use either in their original physical form or in some other usable way. This includes but is not limited to binding and rebinding, materials conservation, deacidification, lamination, and restoration.
Furniture and Equipment: Expenditures for all library furniture and equipment purchased during the 1994 fiscal year. Included are microform equipment, audiovisual equipment, and related maintenance costs.
Computer Hardware and Software: Expenditures from the library budget for computer hardware and software used to support library operations, whether purchased or leased mainframe or microcomputer. Included are expenditures for maintenance. Included are the expenditures for equipment used to run information service products when that expenditure can be separated from the price of the product.
Bibliographic Utilities, Networks and Consortia: Expenditures for services provided by national, regional, and local bibliographic utilities, networks, and consortia are included.
All Other Operating Expenditures: All other expenditures not already reported above. Excluded are expenditures for new buildings and building renovations.
Total Operating Expenditures: Included are all expenditures reported above.
Employee Fringe Benefits: Expenditures for employee fringe benefits paid from the library budget.
LIBRARY COLLECTIONS
Units or Volumes: An individual physical item of library material. Examples of units are: a volume (books and serials); a reel sheet, or card (microforms); a sheet or bound atlas (cartographic materials); a filmstrip, slide, photograph, or print (graphic materials); a disk, cassette, cartridge, or reel (sound recordings, film and video materials); a disk, tape, or cartridge (computer files). Volumes are any printed, mimeographed or processed work contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified, or otherwise made ready for use. Included are any government documents that are accessible through the library's catalog regardless of whether or not they are separately shelved. This includes documents for which records are provided by the library or downloaded from other sources into the library catalog.
Titles: Reported are the number of titles of publications which form a separate bibliographic whole, whether issued in one or several volumes, reels, disks, slides, or parts. The term "title" applies equally to printed materials such as books and periodicals, as well as to audiovisual materials, microforms, and machine&endash;readable materials. Six copies of the same edition of a title count as one title; two editions of the same title which have been cataloged or recorded separately count as two titles; a set of six monographs for which six shelflist entries have been made count as six titles; and two multi&endash;volume sets of the same edition for which one shelflist entry has been made count as one title.
Government Documents:Includes government documents not accessible through the library catalog and not reported in other categories. Included are the number of units and titles of materials in all formats.
Current Serials: Includes the total number of current serials received including those that are paid for and those received without payment. Included are government documents issued serially. Excluded are microforms, audiovisual materials, and machine&endash;readable materials
Microforms: Includes the number of units of microforms and the number of different titles of materials that have been photographically reduced in size for storage protection and inexpensive publication purposes, and which must be read with the help of enlarging instruments. Examples of microforms are: roll microfilm, microcard, microfiche, and ultrafiche. May include government documents.
Manuscripts and Archives: Includes the linear feet of shelf space occupied by these materials. Manuscripts are handwritten or typed documents, including carbon copies. Archives are non&endash;current records of an organization or institution preserved because of their continuing value. May include government documents.
Cartographic Materials: Includes the number of units of materials representing in whole or in part the earth or any celestial body at any scale. These materials include two and three&endash;dimensional maps and globes. May include government documents.
Graphic Materials: Includes the number of units of materials for viewing without sound. The materials may or may not be projected or magnified. They include art originals, art prints, art reproductions, slides, transparencies, filmstrips, photographs, pictures, postcards, posters, study prints, and the like. Filmstrips that also include sound should be included on this line. May include government documents.
Sound Recordings:Includes the number of units and titles of materials on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. These materials include audio cassettes, audio cartridges, audio discs, audio reels, talking books, and other sound recordings. May include government documents.
Film and Video Materials: Includes the number of units and titles of materials on film or video media. Films are produced in a variety of sizes (8, super 8, 16, 35, 55, and 70 mm) and a variety of formats (cartridge, cassette, loop, reel). Video materials include videotapes and laser disks on which pictures and sound are recorded. May include government documents.
Computer Files:Includes the number of units and titles of materials such as CD&endash;ROMs, magnetic tapes and magnetic disks, that are designed to be processed by a computer or similar machine. Examples are U.S. Census data tapes, locally&endash;mounted databases, and reference tools on CD&endash;ROM, tape, or floppy disk. Excluded are bibliographic records used to manage the collection, library system software, and microcomputer software used only by the library staff. Included are current serials on computer files. Included are government documents. If a CD&endash;ROM subscription for a title is contained on one disc that is updated (i.e., replaced) once a month, it is counted as one unit, not twelve.
Other Library Materials: Includes the number of units of any materials not already included above. May include government documents.
LIBRARY SERVICES
Circulation Transactions: Includes the number of items lent from the general collection. The transactions include initial charges or renewals.
Reserve Collection: Circulation of those materials that have been removed from the general library collection and set aside in a library so they will be on hand for a certain course of study or activity in process. Usually, the circulation and length of loan of items in a reserve collection are restricted so that these items will be available to many users who have need of them within a limited time period.
Document Delivery Interlibrary Loans: Includes the number of filled requests for material provided to other libraries or the number of filled requests for material received from other libraries or document delivery services. Included are both originals and copies and materials sent by telefacsimile or other forms of electronic transmission. Excluded are transactions between the main or central library and any branch libraries.
Information Services to Groups: Reported are the total number of presentations and the total number of persons served by those presentations. Information services to groups are presentations at which a staff member or person invited by a staff member provides information intended for a number of persons and planned in advance. Presentations both on and off the library premises should be included, as long as they are sponsored by the library. Meetings sponsored by other groups using library meeting rooms are not included.
LIBRARY SERVICES &endash; TYPICAL WEEK FALL 1994
Typical Week, Fall 1994: A typical week is one that is neither unusually busy nor unusually slow. A week in which the library is open its regular hours is chosen and included are any seven consecutive calendar days. If the data for the entire year is available, it is divided by the number of weeks that the library was open.
Public Service Hours: Reported is an unduplicated count of public service hours for both the main library and reported branches.
Gate Count: Reported are the number of persons who physically enter library facilities. A single person may be counted more than once.
Reference Transactions:Reported are the total number of reference transactions. A reference transaction is an information contact that involves the knowledge, use, recommendation, interpretation, or instruction in the use of one or more information sources by a member of the library staff. Does not include directional transactions. A directional transaction is an information contact which facilitates the use of the library.