Event Services

As you plan your next event, the staff at the Indiana State Fairgrounds wants you to know we are committed to making your event a success! The information below provides useful information for coordinating your event with our Event Services Team:

Event Checklist   |   Equipment and Services

Event Checklist

1. Contract – Sign and return the lease agreement with your deposit for your event to:
• Event Services Department
  Indiana State Fairgrounds
  1202 East 38th Street
  Indianapolis, IN 46205
2. 60 days prior to your event

1. Complete and return the Event Information Sheet from your packet. This will be used to promote your event through our in-house promotional opportunities.
2. Complete and return the Static Message Sign Request Form from your packet to take advantage of our advertising opportunities.
3. If applicable, complete and submit your application for an Amusement/Entertainment Permit.
   • For more information, visit www.in.gov/dhs/2795.htm or call 317-232-3980
   • This can be completed via mail or online
4. Order your event parking passes from the Event Services Department. Parking passes are provided for event staff, volunteers, and two per exhibitor.
5. Contact the Marten House Hotel, the Official Hotel of the Indiana State Fairgrounds, for your hotel accommodation needs at 800-736-5634.
3. 30 days prior to your event
1. Submit your Certificate of Insurance naming the Indiana State Fair Commission as an additional insured. Your Lease Agreement will identify the level of coverage required.
2. Contact ERMCO at 317-780-2923 and submit your telecommunications needs for you event.
3. Contact a decorator company for your decorating needs. Our Events Services Team can provide you with our Approved Vendor list.
4. Contact an event security company for your security needs. Our Events Services Team can provide you with our Approved Vendor list.
5. Contact our Sign Shop at 317-927-7573 for your sign and banner needs.
6. Contact our Graphic Design Department at 317-927-7580 for estimates and coordination on any graphic needs.
7. If applicable, provide a copy of your Sales Tax Exemption Certificate.
4. 15 days prior to your event
1. Provide the Indiana State Fairgrounds Event Services Team with your Set Up Needs Form and a copy of your Event Floor Plan. This information is required to ensure your move-in goes smoothly.
2. Take advantage of the promotional support the Indiana State Fairgrounds has available for your event. Click here to learn more about these opportunities.

Equipment and Services

To help simplify your event planning needs, the Indiana State Fair has the following equipment and services available for your event needs:

• Benches
• Bleachers (50 to 300-seat)
• Cattle Gates
• Cattle Ties
• Chairs
• Concrete Barriers
• Event Ushers
• Horse Stalls

• Janitorial Staff
• Picket Fence (10')
• Podiums
• Security Staff
• Stage Risers
• Tables (8')
• Tables (Picnic)
• Ticket Sellers
• Ticket Takers

To find out pricing and availability information, please contact the Event Services Team at (317) 927-7504.