Telework
Telework Policy
PURPOSE: To provide guidelines for the operation of telework programs that benefit the environment by reducing the amount of commuter miles driven by State employees, thereby reducing the use of nonrenewable fuels, traffic congestion and ozone causing emissions from commuter automobiles.
SCOPE: This policy applies to merit and non-merit employees subject to the authority of the Governor, except employees of the State Police Department.
DEFINITIONS: Telework: Engaging in the principal activities which the individual is employed to perform via modem or Internet link from somewhere other than the employee's established work station.
STATEMENT OF POLICY:
1. The State will compensate an employee engaged in telework during an employee's scheduled hours of work. Any work performed outside an employee's regular schedule must be pre-approved.
2. Agencies desiring to utilize telework programs must develop a written telework policy and secure approval of the program from the State Personnel Director.
3. Telework policies must require that participants report to the established work station a minimum of two days per workweek. All telework programs must have established work schedules and maximize efficiency and economy for the State.
4. Permanent full-time and part-time employees are eligible to telework. Supervisors and managers must have up-to-date position descriptions and performance appraisal reports completed on all employees to be eligible for telework. An appointing authority may require additional criteria for participation. Participation is subject to approval by the State Personnel Director.
5. A telework participant must sign a written
telework agreement. The telework agreement must itemize what office supplies the State will provide for use in performing the principal work activity. Participants are liable for Internet access fees. All business expenses must be submitted in accordance with State reimbursement policies.
6. Management may terminate participation at any
time.
7. Appointing authorities are required to submit an annual report to the State Personnel Department, which includes the name of participants, number of telework hours compensated, the employees' performance reports and an accounting of the commuter miles avoided.
REFERENCES:
IC 4-15-2-29
31 IAC 2-11-1
31 IAC 1-9-1
AFSCME Settlement Articles 15 and 48
UNITY TEAM Settlement Articles 9 and 14
Hours of Work Policy
Alternative Work Schedule Policy
Financial Management Circular on Travel
EFFECTIVE DATE: March 13, 2000
APPROVAL: State Personnel Director
An official signed copy of the policy is available from the State Personnel office.
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