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Reimbursement Request

Reimbursement Request Forms

Public Defense systems must fill out requests each quarter in order to obtain reimbursement for eligible expenses. Forms, instructions, and deadlines are listed below. When submitting requests for reimbursement, e-mail the completed Excel file to information@pdcom.in.gov. 

 FILE TYPEUPDATED
Non-Capital Reimbursement Request Form (for use by Commission-Approved Counties & Multi-County Systems)Excel3/9/22
Manual: Initial Set-up for Non-Capital Reimbursement Request FormPDF 
Manual: Instructions for Non-Capital Reimbursement Request FormPDF12/2/20
Tip: Common Form Errors and How to Fix ThemPowerPoint1/25/21
Capital Reimbursement Request Form (All Counties)Excel  or  PDF 

Deadlines

Quarter2022 Reimbursement Requests Due2022 Commission Meeting Dates
4Q 2021Monday, February 14Wednesday, March 23
1Q 2022Sunday, May 15Wednesday, June 15
2Q 2022Monday, August 14Wednesday, September 21
3Q 2022Monday, November 14Wednesday, December 14

Salaries

Chief Public Defenders and Chief Deputies in public defense systems with offices must be compensated at the same rate as the elected prosecutor and chief deputy prosecutors. The Supreme Court sets these salaries each year. Public defense systems have until January of each year to match the pay raises prosecutors receive in July to account for the local budgeting process.

 20212022
Chief PD$156,125$159,950
Part Time Chief PD (.66)$103,043$105,568
Part Time Chief PD (.6)$93,675$95,970
Chief Deputy Public Defender$117,094$119,963
Party Time Chief Deputy (.66)$77,282$79,175
Part Time Chief Deputy (.6)$70,256$71,977

Attorney Qualifications

For Public Defenders and Appointed Counsel:

  • Non-Capital Qualifications: Complete the "Standards E & F Qualifications Form". This document includes all updated standards to qualify for adult criminal trial work, juvenile, appeals, CHINS, and TPR. Please refer to the document to learn what training and experience is required. The form should be returned to your supervisor and emailed to the Commission at information@pdcom.in.gov.
  • Capital Qualifications: Complete the "Application for Listing on the Capital Case Roster of Attorneys". This document includes all updated standards to become qualified for capital work. As you receive additional training, complete the "Report to the Commission of Capital Case Training" form. Please refer to the documents to learn what training and experience is required to qualify. The forms should be returned directly to the Commission at information@pdcom.in.gov.

For those preparing the reimbursement form:

  • The list of attorneys set forth in the "Non-Capital Attorney Qualification Database" represent those attorneys who have had their Standard E & F Qualification forms verified by the Commission. Commission staff updates this list regularly. If an attorney’s name or particular qualification is absent from these lists, it does not necessarily mean an attorney is not qualified. The Commission either has not received their Standard E & F Form, have yet to verify their qualifications, or we received their form after the date this document was updated.  If an attorney is not on the list, or shows as not yet qualified, you should ask the attorney to complete a Standard E & F Qualifications form and return it to you. You should then submit it to the Commission at information@pdcom.in.gov.
 FILE TYPEUPDATED
Non-Capital Attorney/Standards E & F Qualifications FormPDF8/13/21
Non-Capital Attorney Qualification DatabaseExcel 
Instructions for Using the  Attorney Qualifications DatabasePDF 
Application for Listing on the Capital Case Roster of AttorneysPDF 
Report to the Commission of Capital Case TrainingPDF 

Self-Insurance

Public defense systems may request reimbursement for public defender office employee health insurance benefits paid by self-insured systems. However, those costs are limited to an annual cap. The cap each year is based on the State of Indiana Employer premiums. If your system is self-insured, please review the request for reimbursement instructions (above) regarding eligible expenses.

 20212022
Single$6,753.24$7,108.92
Family$19,183.32$20,194.20

Please bookmark this page as we will continue to add helpful hints and tips for filling out the reimbursement requests.