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OMB > ENCOMPASS > ENCOMPASS FAQ's ENCOMPASS FAQ's

How will ENCOMPASS impact my business?
ENCOMPASS will provide more efficient processing of vendor payments, and it will assign your company a new vendor number. If you should have questions about processing of your invoices, please contact the state agency directly with which you do business.

Is there a contact if I have questions?
If you have questions about an invoice you have issued to a state agency, please contact that agency directly for assistance. However, if you have a general question not addressed in this section, please submit your question via this link and we will work to promptly address it.

When will ENCOMPASS be implemented?
The state plans to launch ENCOMPASS in mid-September 2009. 

Why is this change happening now?
The ENCOMPASS project has been in various phases of development over the past 10 years. It was initiated to improve financial accountability and provide greater transparency of state financial activities. For decades, more than 70 state agencies have used dozens of independent accounting systems, creating duplication of effort and records. But ENCOMPASS (Enterprise Common Processing and Analytics Systems) will combine the state's accounting into one, fully unified system. It will provide greater efficiency in processing financial transactions, tighter controls, and better overall management of both state and federal funding.

Will there be problems after ENCOMPASS is launched?
With a project this big, being launched to more than 70 state agencies, we will inevitably identify opportunities for improvement, no matter how well planned or tested. Yet, if we do encounter wrinkles along the way, we will strive to iron them out as quickly and seamlessly as possibly.

Who is responsible for implementing ENCOMPASS?
The Auditor of State (AOS) and the State Budget Agency (SBA) are the primary sponsors of the ENCOMPASS project, in conjunction with other state agencies. The core agencies that make up the project team include the State Board of Accounts, the Indiana Office of Technology and the Treasurer of State. Every state agency will be using ENCOMPASS.

What is the Chart of Accounts initiative?
ENCOMPASS is establishing a new statewide accounting structure. This chart of accounts (COA) defines common chartfield values that state agencies will use to process and track all financial transactions. The new COA is crucial to tracking and reporting on federal grants, capital assets and appropriations. The COA will support federal and state reporting requirements - including the Comprehensive Annual Financial Report, which is the state's annual financial report.

What is the Internal Controls initiative?
ENCOMPASS is establishing new processes to improve the state’s ability to meet its operational, financial reporting and regulatory compliance objectives. The initiative includes procedures designed to promote operational efficiency and effectiveness; safeguard assets; and ensure the reliability of accounting data. It also will develop administrative policy and procedures to promote and protect financial management practices within state agencies.