In This Issue

  1. Ten Simple Ways to Preserve Your Collections
  2. Online Resource Connects Libraries to Grant Opportunities

More Library News:

Anderson Herald Bulletin
Lincoln: Bicentennial celebrated this year
Evansville Courier & Press

Library to host free anime convention
Greencastle Banner Graphic

DePauw's Lincoln exhibit shows connections between the two
Indiana University Release

Lincoln remembered in Lilly Library exhibition
Indy Star

Lincoln's 200th birthday is reason to celebrate
Indy Star

Hancock County Library director elected president of state association
Kokomo Tribune

Clifford’s Kokomo roots run deep

Palinet and Solinet Teaming Up to Become Lyrasis
New York Times

Fresh Starts Digital Archivists, Now in Demand
South Bend Tribune

WorkOne, St. Joseph County library offer help filing claims
South Bend Tribune

St. Joseph County Public Library asks public to Give a Buck
Terre Haute Tribune Star

Economy puts Vigo library branches’ future in jeopardy
WNDU TV (South Bend)

St. Joseph County Public Library brings Science Alive

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Ten Simple Ways to Preserve Your Collections

By Kara M. McClurken, Preservation Services Librarian, SOLINET

Everyone has a role to play in preserving our cultural resources.  What can you do to preserve the materials in your public library?  Here are ten simple things anyone can do to get started:

1.  Make sure materials are shelved properly.  Proper shelving does wonders to reduce wear and tear—this includes using bookends that are wide enough to hold the materials snugly on the shelves, storing oversize items spine side down, and not stuffing too many books onto one shelf. 

2.  Handle items with care.  Proper handling during photocopying (and copiers designed for book copying) can prevent damage to spines and pages.  Teaching patrons how to remove books from shelves without pulling on the top or bottom of the books can help reduce the number of books with broken spines. 

3.  Implement good housekeeping practices.   Dust provides food for pests and speeds up deterioration of acidic materials.  It can also damage photographic materials and films.  Dusting regularly can extend the life of your collections.  Picking up the trash on a regular basis is a good way to prevent pest infestations.

4.  Learn how to properly repair materials.  Simple repairs performed by trained individuals can prevent future, more costly repairs as well as the need to rebind the materials by a commercial binder.  [Bad repairs, unfortunately, can actually reduce the useable life of materials, so be sure to be trained in appropriate repair techniques.]  

5.  Limit damage from book drops.  Not only can materials be damaged when placed in a book drop, but folks are often tempted to use book drops as garbage cans or worse.  Consider closing book drops while the library is open.  This will encourage people to come into the library again to return their materials and limit damage.  If you must have a book drop, make it self-contained, so that a fire (accidental or created on-purpose) cannot spread to the rest of the building.  Also, look for ways to adapt the book drop that reduces the distance to the bottom of the unit or protects the materials as they are dropped into it. 

6.  Monitor the environmental conditions in your library.  Controlling the environment is the single most cost-effective thing you can do to preserve every item within your collection.  It is important to monitor your environment in order to see what the current conditions are and to be made aware of potential problems.  If you don’t have your own monitoring equipment, SOLINET can loan out equipment for free (plus the cost of shipping/insurance) for up to a month at a time.  More information about SOLINET's monitor equipment loan program is available online.

7.  Turn off the lights when not in use.  Ultraviolet light can be quite damaging to collections.  Ultraviolet light is present in both natural sunlight and fluorescent lights.  Whenever possible, closing the blinds and turning off the lights not only saves on energy costs, but can help your collections last longer.

8.  Maintain your HVAC system.  Make sure that your filters are replaced regularly and that the system gets its regular check-ups.  Just like a car, an HVAC system runs best when properly maintained.

9.  Remain vigilant against potential building problems.  Be on the lookout for water leaks or pest infestation.  The sooner you can stop such problems, the less damage will occur to your collections.

10.  Hand out rainy day bags.  Give your users a bag to protect materials on rainy days.  This could be as simple as reusing plastic bags from the grocery store or you can buy bags with the library’s logo on it from a library vendor.  Empower your users to play a part in protecting the materials.

If patrons and staff work together to preserve library resources, we can ensure that these materials will be available for all of us well into the future.

Online Resource Connects Libraries to Grant Opportunities

If you’re currently seeking grants or philanthropic gifts, or if you simply want to know where to start, get connected to a handful of fantastic grant resources now available at http://www.in.gov/library/grants.htm.

On the State Library’s Grants for Libraries webpage you’ll find links to local and nationwide grant opportunities. Check out links to top library grants clearinghouses like Library Grants Blogspot and the Michigan State University—Library Grants Web Portal, visit top charitable-giving foundations and endowments, or look for national library funding initiatives through the American Library Association and the National Endowment for the Humanities.

You know where to find grants. How do you get them? The Grants for Libraries webpage can connect you to a handful of online resources available for free to Indiana libraries. Free eBooks, including The “How to” Grants Manual and From Idea to Funded Project: Grant Proposals for the Digital Age, are available through the Indiana’s Shared eBook Collection found on INSPIRE. Additionally, WebJunction Indiana offers a Grant Writing Basics course through the University of North Texas’ Lifelong Education @ Desktop (LE@D) program. The one and one-half hour course covers each phase in the grant writing and submission process, including preparation; focusing on library priorities; developing the grant project; researching funders and finding appropriate grants; writing the grant proposal; and implementing, evaluating and continuing the process.

If you have any questions about the Grants for Libraries webpage, LSTA Grants or for assistance with applying for and writing grants, please contact Amy Holliday at 317-234-6550 or aholliday@lib.in.gov.