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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week March 2013 Cataloging Tip of the Week March 2013

Tip 173, 3-29-2013

Ending punctuation in the 300 field of a RDA record in Evergreen Indiana

Field 300 may end in no punctuation, may end in a right parenthesis, or may end in a period when either the last element is an abbreviation ("cm" and "mm" are not treated as abbreviations) or a 490 field is present in the record.

We never used to have to think much about the ISBD rules for this field until RDA because most 300 fields ended with a period anyway (the abbreviation “cm.” or “in.”). However, ‘cm’ is not considered an abbreviation in RDA, so now we have to be careful.

Examples:

300 __ 287 pages : |b color illustrations ; |c 24 cm (no 490, so no period)

300 __ 12 sound discs (approximately 14 hrs.) : |b digital ; |c 4 ¾ in. (490 may or may not be present- it doesn’t matter here)

300 __ 821 pages, 16 unnumbered pages of plates : |b illustrations ; |c 25 cm. (period because a 490 field is present)

490 1_ World at war

300 __ 1 sound disc : |b digital ; |c 4 ¾ in. + |e 1 booklet (no 490, so no period)

300 __ 338 pages ; |c 30 cm + |e 1 sound disc (digital ; 4 ¾ in.). (490 present)

490 1_ Senior fitness guides

Note: Abbreviations for duration and dimensions are allowed in RDA.

The reasoning behind this period/no period business has to do with areas of description in an ISBD display. Because the series statement and physical description are part of the same ‘paragraph’, a period is needed after the 300 to separate it from the 490 in the display. If there is no 490 field, then the 300 field is in a paragraph by itself and needs no ending punctuation.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 172, 3-22-2013

RDA Punctuation

It was decided at the last EI Cataloging Committee meeting not to use RDA punctuation in bibliographic records but to continue to follow ISBD standards. This is an option available in RDA cataloging, and means we can continue to follow our current punctuation rules.
This decision also means if you see RDA style punctuation in a record, it should be changed to ISBD standards. The most common correction you will need to make is to remove the 'double punctuation' in some 245 and 250 fields.

Examples:
245 00 |a What happened to Jane?.
245 10 |a Physics for beginners / |c Robert Jones, Jr..
250 __ |a Revised and expanded!.
In each case, the ending period should be deleted.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 171, 3-15-2013

The 082 field

The 082 field contains the Dewey Decimal call number assigned by the Library of Congress or other national agencies. New as well as experienced catalogers use the 082 field as a starting point when determining the call number to use for a resource.

This field should not be edited or deleted from an Evergreen record.

If you import or edit a record without a 082 field, you may add one if you copy it from a duplicate record, a record for a different edition, or the CIP (cataloging-in-publication) information at the front of a book. When merging, always copy the 082 into the lead record if this field is missing.

If the 082 is missing and there is no place from which to copy the one assigned by the Library of Congress, you may assign a Dewey Decimal Classification number according to the DDC schedules or to LC practice.

In this case, or if you copy the 082 from a different edition, be sure to use a 2nd indicator of 4, to show that the number was not actually assigned by the Library of Congress.

If you decide upon a Dewey Decimal number for your item independent of the DDC schedules and LC practice, please do not put that number in a 082 field. Recording a locally assigned Dewey number in a 092 field is also inappropriate because the is a consortium environment. Simply create your volume using the local call number and attach your holding.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 170, 3-8-2013

Using subfields n & p in the 245 field

Subfields 'n' (number of part or section) and 'p' (name of part or section) often appear in the 245 field for video recordings, where they are used to identify episodes or seasons of television series. These subfields can also be used in MARC records for books when a series statement is inappropriate. This happens whenever the name of the part (the book) doesn't make sense when separated from the common title (what would otherwise be the series).

Punctuation, capitalization and field order rules for these subfields are not intuitive. Here are the basics:

1. Subfields 'n' and 'p' are considered part of the Title Proper. This means they come BEFORE subfields 'b' and 'h'
2. The first word of both subfields 'n' and 'p' is always capitalized
3. Punctuation:
a. Subfield 'n' is always preceded by a period
b. Subfield 'p' is preceded by a period if it follows subfield 'a' but is preceded by a comma if it follows subfield 'n'
4. Consider repeating the contents of subfield 'p' in a 246 field if you think patrons may search by those words

Examples:
245 10 |a Inside the jewelry box. |n Volume 2 : |b a collector's guide to costume jewelry : identification and values / |c Ann Mitchell Pitman. (Subfield n is always preceded by a period. Subfield n comes before subfield b)
245 00 |a Last of the summer wine. |p Vintage 1979 |h [videorecording] / |c written by Roy Clarke ; directed and produced by Sydney Lotterby. (Subfield p is preceded by a period because it follows a subfield a. Subfield p comes before the GMD)
245 00 |a Geochemical data from the departments of Choco and Antioquia, Colombia. |n Part B, |p Printout of analytical data |h [microform] / |c by U.S. Geological Survey Center for... (Subfield n is always preceded by a period. Subfield p is preceded by a comma here because it follows a subfield n.
245 00 |a Signing time! |n Volume 4, |p Family, feelings & fun |h [videorecording] / |c a Two Little Hands production ; created by Rachel de Azevedo Coleman...
246 3 |a Family, feelings & fun
246 3 |a Family, feelings and fun (Subfield p is repeated in a 246 because patrons may search by this part name.)

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 169, 3-1-2013

5xx cheat sheet for DVDs

Cataloging DVDs for Evergreen usually involves moving the 5xx fields around to get them in the correct order. Having a 5xx order 'cheat sheet' tucked under your keyboard really helps speed this process.
The list below has been posted in two previous tips, the last in July of 2011, but it's useful enough to merit another appearance.
5xx fields for DVDs

538--Format, such as "DVD; region 1; widescreen (1.85:1) presentation; NTSC."
546--Language and captioning, such as "Language tracks in English, dubbed French or dubbed Spanish, with optional English, French or Spanish subtitles." or "Closed-captioned."
500--Source of title proper, if other than the video title frames (the film itself) or physical carrier labels (disc surface). Example: "Title from container."
500--Notes about variations in the title and parallel titles (Use a 246 field for the actual variant title)
511--Cast, players, performers, narrators, presenters. 1st indicator is a 1 (cast) or 0 (no display constant).
508--Credits: list of persons other than cast who are not listed in the 245. List the function first and separate functions with a semicolon. Example: "Photographers, Carlos Ruiz and Bill Thompson ; Photo editor, Susan Moore."
500--Edition & history, such as "Originally released as a motion picture in 2009.", "Based on the novel by __.", or "Sequel to: ______."
518--Notes about when and where item was filmed, broadcast, etc., such as "Film on location in Jackson Hole, Wyoming."
500--Any further publication history and distribution information not in the 260, such as "First released in Canada in 2010."
500--Physical characteristics of recording, such as sound, color, double-sided. (However, combine with 538 if present)
500--Notes about accompanying material
500--Notes about series information, such as "Series information from container insert."
521--Audience (MPAA rating). 1st indicator is usually an 8 (no display constant). Also add statements from container such as "Suggested for ages 3-5."
530--Notes about other formats, such as "Also issued on videocassette."
520--Summary
500--Descriptive contents note, such as "Special features include....."
505--Contents
500--Notes about any publisher's numbers an UPC codes
540--Terms governing use and reproduction
586--Awards note, such as "Academy Award, 2009: Best Picture; Best Director."
501--"With" notes

Remember, all 5xx fields end with a period.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org