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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week January 2013 Cataloging Tip of the Week January 2013

164, 1-25-2013

A few Evergreen shortcuts you may not know about

1. Double clicking on the Holdings Maintenance Screen: Double click on your holding (the line containing the barcode) to bring up the copy editor. No need to right click and select from a pull-down – just double click!

2. Use the column headings to sort scanned items. Just click on the heading you wish to sort by. This works in any screen with column headings – Item Status, Check-In, Copy Buckets, and Record Buckets.

3. Just need to swap a barcode? Click on “Edit” at the top of any screen and select “Replace Barcode”. In the little window, scan the old barcode and then the new one.

4. Find a great record you want to keep as an example for training or future reference? Use the “Actions for this Record” button to switch to the MARC View. Then click the Print Page button above the variable fields. All variable fields print, but you lose the fixed field grid.

Can you think of any little ‘tricks’ that other Evergreen catalogers may not know about? Send me an email ( cataloging@mjcpl.org) and I’ll put all the responses together in a future Tip.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

163, 1-18-2013

Local Notes & Subject Headings Reminder
Because bibliographic records are shared by all members of the consortium, information of a strictly local nature should never be included in an Evergreen record. This includes donor and memorial information, prices, book condition, purchase dates, local subject headings, and autographed copy information.

An alternative to adding local information to a bib record is to attach it to your library’s holding in the form of a copy note. Check your EI Cataloging Manual for information on how to add a copy note.

Special subject headings for Indiana authors, Indiana actors, Indiana musicians, etc. are permitted in Evergreen. Below are some examples:

650 _0 |a Authors |z Indiana.
650 _0 |a Musicians |z Indiana.
650 _0 |a Actors |z Indiana |z Ripley County.
650 _0 |a Artist |z Indiana |z Waveland.

If you find a local note or subject heading on an Evergreen record (often found in a 590 or 690 field), please delete it. If you can determine which library entered the local info, send a courtesy email advising what information was removed from the record in case the library wishes to add the information to their holding in a copy note.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 162, 1-11-2013

Cataloging MP3 Audiobooks (AACR2)

A bibliographic record for a MP3 audiobook is very similar to a record for an audiobook on CD.
Differences are in the 300, 500, and 538 fields where the format is identified as MP3 and the system requirements are explained. A second 655 field is added to a MP3 bib record to further identify the record as for a MP3 recording.

The GMD for a MP3 record is [sound recording], the same GMD used for an audiobook on CD. Please follow AACR2 rules and do not customize the GMD into something like “sound recording, MP3”.
Patrons and staff can easily identify a MP3 record in the OPAC by looking at the 300 field. Most libraries also help their patrons spot MP3s by using call numbers like “MP3 CDBOOK” or “MP3 AUDIO”.
Here is a partial bib record (in correct field order) for a typical MP3 audiobook:

100 1_ |a Berenson, Alex.
245 14 |a The midnight house |h [sound recording] / |c Alex Berenson.
260 __ |a Prince Frederick, MD : |b Recorded Books, |c p2010.
300 __ |a 1 sound disc (11 hr.) : |b digital, MP3 ; |c 4 3/4 in.
538 __ |a System requirements: CD/MP3 player or PC with MP3-capable software.
511 0_ |a Narrated by George Guidall.
500 __ |a Unabridged.
500 __ |a Compact disc, MP3 format.
520 __ |a CIA agent John Wells is called in when a former agent and an army vet are gunned down. Tied to an interrogation squad that targeted the world's most dangerous jihadists, the victims prove just the tip of the iceberg in a deadly case of global intrigue.
650 _0 |a Intelligence officers |vFiction.
655 _7 |a Audiobooks. |2 lcgft
655 _0 |a MP3 (Audio coding standard)
700 1_|a Guidall, George.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 161, 1-4-2013

Exporting Copy Editor Templates

If changes at your library require new or modified copy editor templates, save time and insure consistency by using the import/export function. One cataloger can change or add new templates and then ‘share’ them with other catalogers instead of requiring each cataloger to do their own.
This is a great tool to use when setting up the login for a new cataloger, or to transfer the templates from your CAT-2 login to your CAT-1.

Here's how to import/export templates:

1. Open the copy editor screen under your log-in (the log-in with the existing templates).
2. Click on the 'export' button located on the template toolbar.
3. A "Save Templates File As" window appears, in which you select the location to save the file and name the file. Name the file something like "Cataloging Templates" and save it to the desktop.
4. Log out of Evergreen and log back in under the new cataloging log-in or the log-in for the cataloger with whom you wish to share your templates.
5. Open the copy editor screen and click on the 'import' button located on the template toolbar.
6. In the "Import Template File" window, select 'Desktop' from the pull-down menu and highlight the Cataloging Templates file you created. Click 'open'.
7. A "Final Warning" screen appears. Click 'yes' to save the templates under the new log-in.
8. If you are importing templates to replace ones already in use, you’ll get a window asking if you want to replace each template. Click “yes” for each template you wish to replace.

Information about creating templates can be found in chapter 6 of the Evergreen Indiana Cataloging Training Manual.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org