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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > February 2013 Catalogoing Tip of the Week February 2013 Catalogoing Tip of the Week

Tip 168, 2-22-2013


Large print books cheat sheet

A correct Evergreen Indiana MARC record for a large print book contains the following elements:

A 'd' in the Form fixed field (used for filtered searching)
The words 'large print' in parentheses following the pagination in the 300 field
A genre heading of "Large type books."
Example:

(AACR2)

245 10  |a Skeleton Hill /  |c Peter Lovesey.
300 __  |a 573 p. (large print) ;  |c 23 cm.
655 _0  |a Large type books.

Form fixed field = d

(RDA)

245 10 |a No easy day : |b the autobiography of a Navy SEAL : the firsthand account of the mission that killed Osama bin Laden / |c Mark Owen ; with Kevin Maurer.

300 __ |a 381 pages (large print) : |b illustrations (some color), maps ; |c 24 cm

655 _0 |a Large type books.

Form fixed field = d

In Evergreen, a general material designation (GMD) for large print is never used.  If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states "large print version" or "large print edition", add an edition statement in a 250 field:

(AACR2) 250 __ |a Large print ed.

(RDA)     250 __ |a Large print edition.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 167, 2-15, 2013


Book measurements in the 300 field

If not already in the MARC record, be sure to add the dimensions of a book in the 300 field, subfield c. This information is often missing in a CIP or on-order record.
Book dimensions are always given in whole centimeters.

When measuring the size of the book being cataloged, always round up to the higher centimeter rather than rounding down to the lower one. If a book measures 24.1 centimeters on your ruler, the height of the books should be recorded as 25 cm. in the 300 subfield c.

The reasoning behind this cataloging rule is the following: If the library's book shelves are set at 24 centimeters, a book measuring 24.1 centimeters would not fit on the shelf. It would have to be shelved in a location where the book shelves were set at 25 centimeters or higher.

The first dimension given is always the height of the book. Include the binding in the measurement.

Example: 300 __ |a 328 p. ; |c 22 cm. (AACR2)
300 __ |a 328 pages ; |c 22 cm (RDA)
Subfield c is always preceded by a semicolon.
If the width of the book is greater than the height, or if the width of the book is less than half of the height, give both the height and width in subfield c.
Examples:
300 __ |a vi, 186 p. ; |c 18 x 27 cm. (AACR2)
300 __ |a 467 pages : |b color illustrations ; |c 22 x 9 cm (RDA)

FYI: You may attach your holding to a record even if the dimensions are one or two centimeters off from your item in hand. Don't change the record, just attach your holding.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 166, 2-8-2013


Missing 008 Fields

A missing 008 field in a bibliographic record causes problems for catalogers trying to update the fixed field grid. Changes made in the fixed field via the grid cannot be saved if there is no 008.

Here's why: The fixed field grid is really just an easy way to enter data into the 008 field. So if the record is corrupted and there is no 008 field to change, then the fixed field grid cannot function properly.

To solve the problem of a missing 008, you can either overlay the record with a 'healthy' one OR add an 008 field to fix the record already in Evergreen.

The only way to add an 008 to a record is with the Flat Text Editor:

1. Open both the 'problem' record and a good similar record (a book record if you're cataloging a book, a DVD record if you're cataloging a DVD, etc.) in different tabs

2. Select "Flat-Text editor" for both records (in MARC edit screen)

3. Copy the 008 from the good record and paste it into your corrupted record

4. Deselect the flat text editor, and make the appropriate changes to the fixed field grid to match your item.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 165, 2-1-2013

The Biography Fixed Field (Biog)

When cataloging a book that contains biographical information, remember to check the code in the Biography (Biog) fixed field. Although this field is not currently linked to any search filters in Evergreen, it may be in the future.

A biography can be an account of a person's entire life or just a portion of it. Journals, diaries, memoirs, and collections of correspondence are also considered biographies.

Genealogies, school yearbooks, and collections of documents such as birth and death certificates, obituaries, and eulogies are NOT biographical materials.

Use one of the following codes if the book is a biography, autobiography, or contains a significant amount of biographical information.
a = Autobiography
b = Individual biography
c = Collective biography (contains two or more individual biographies)
d = Contains biographical information

If the book is a biography or an autobiography, there should be a 600 field in the record for the individual's name. One or more of the 650 fields should also have "biography" in a subfield 'v'.

For more information about the Biog fixed field, see OCLC Bib Formats & Standards  http://www.oclc.org/content/bibformats/en.html

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org