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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week November 2012 Catalog Tip of the Week November 2012

Tip 158, 11-30-2012

The 300 field of an RDA book record

One field you’ll want to check when working with RDA bibliographic records is the 300 field. Here’s some tips for editing the 300 field of a book RDA record:

• Record measurements in centimeters, just like in AACR2. However, in RDA, ‘cm’ is considered a symbol, not an abbreviation, so there’s no period.
• The rules for whether or not there’s a period at the end of the 300 field are a bit strange. If there is no 490 field in the record, the 300 field does not end in a period. If there IS a 490 field, then the 300 field gets a period.
• Remember there are no abbreviations in RDA, so spell out ‘illustrations’, ‘portraits’, ‘color’, ‘genealogical tables’, etc.
• If there’s plates in the book, you don’t have to put the number of pages in brackets. Instead, use the phrase, “__ unnumbered pages of plates”.

Here’s some examples:

300 __ |a 135 pages ; |c 24 cm (no 490 field in record)

300 __ |a iv, 197 pages ; |c 22 cm.
490 1_ |a A Repairman Jack novel ; |v [5]

300 __ |a 32 pages : |b colored illustrations ; |c 26 cm

300 __ |a 375 pages, 8 unnumbered pages of plates : |b maps (some color), photographs ; |c 22 cm

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 157, 11-16-2012

Dates on a DVD bibliographic record (260, fixed field, and 500 note)

Three dates are important when cataloging DVDs: publication date, copyright date, and the original production date.
Only one date is used in the 260 field of a DVD record. The preferred date is the publication date. If none is found, use the copyright date.
• To find the publication date, look for the latest date on the DVD packaging. You can use any date you find, even the one for layout and design. Then assume this date is the publication date. Put it in brackets in the 260 field because you are just assuming it’s the publication date and don’t know for sure.
• If you can’t find a publication date, look for a copyright date on the disc surface. It will be preceded by the copyright symbol.
The original production date should always be given in a 500 note.
Coding the fixed fields:
• If a DVD contains the same material as the original film released in the theaters or shown on TV, then both the date used in the 260 field and the original release date shown in the 500 field belong in the fixed fields. Date1 is the date used in the 260 field and Date2 is the original production date given in the 500 note. The date type (DtSt) is a ‘p’ because the content is identical to the original work but the medium is different (video instead of the original film). When deciding if this rule applies, you can ignore the addition of minor elements such as trailers or biographical notes. Old movies release with the original trailers as the only ‘bonus feature’ would fall in this category.
• If there is a change in content, then the item is considered a new work and only one date, the publication or copyright date shown in the 260 field, belongs in the fixed field. The date type (DtSt) in this case would be a ‘s’. Most anything is considered a change in content, and almost all current DVD releases fall into this category. Interviews, commentaries, “Making of…” features make the DVD a separate work from the original. Even the addition of closed-captioning is considered significant enough of a change in content.
Examples:

245 00 |a How green was my valley |h [videorecording] / |c Twentieth Century-Fox ; directed by John Ford.
260 __|a Beverly Hills, Calif. |b Fox Video, |c c1993.
500 __|a DVD release of the 1941 motion picture.
500 __|a Includes original theatrical trailer and rare Movietone news footage.
Fixed fields: DtSt = p Date1 = 1993 Date2 = 1941

245 00 |a Sherlock Holmes |h [videorecording] : |b a game of shadows / |c Warner Bros. Pictures presents ; in association with Village Roadshow Pictures ; a Silver Pictures production ; in association with Wigram Productions ; a Guy Ritchie film ; written by Michele Mulroney & Kieran Mulroney ; produced by Joel Silver… [et al.] ; directed by Guy Ritchie.
260 __ |a Burbank, Calif. : |b Warner Home Video, |c [2012]
500 __ |a DVD release of the 2011 motion picture.
500 __ |a Special features: Sherlock Holmes and Dr. Watson: a perfect chemistry ; Moriarty's master plan unleashed ; Holmes a vision on steroids.
Fixed fields: DtSt = s Date1 = 2012 Date2 = blank

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 156, 11-9-2012

The first indicator in the 245 field is not always a ‘1’

The first indicator of the 245 field must be either a ‘1’ or a ‘0’. Which one to use is determined by whether or not the title is the main entry for the record.
What’s a main entry? It’s the primary heading for the resource you are cataloging. Added entries are the secondary headings. Subject headings (6xx fields) are always added entries. Remember card catalogs? The main and each added ‘entry’ had its own catalog card, with the heading typed at the very top.
How to tell if the 245 is the main entry:
1. If there is a person or corporate body primarily responsible for the intellectual or artistic content of the resource, then that is the primary heading, or ‘main entry’. The name of the person or corporate body is in the 1xx field. The title of the resource (the 245 field) is then called the ‘added entry’ because it’s not the primary one.
2. If there’s no person or corporate body that qualifies as a primary heading, then the title of the resource (the 245 field) is the main entry. There would be no 1xx field in the record. An exception to this would be if the title needs to be made either unique or consistent with the title given on other versions of the work. In that case, there would be a uniform title in a 130 field and that would be the main entry rather than the 245.
So here’s the rule: If a record has a 1xx field, then that field is the main entry. If a record does not have a 1xx field, then the title (the 245 field) is the main entry.
If the 245 field is the main entry, then the first indicator is a 0. If the 245 field is an added entry, then the first indicator is a 1.
IN A NUTSHELL: If there is a 1xx field, then the first indicator of the 245 is a 1. If there is no 1xx field, then the first indicator of the 245 is a 0.
Examples:
100 1_ |a Patterson, James, |d 1947-
245 10 |a Merry Christmas, Alex Cross / |c James Patterson.
(no 1xx field)
245 00 |a Autism all-stars : |b how we use our autism and Asperger traits to shine in life / |c edited by Josie Santomauro ; foreword by Tony Attwood.

(no 1xx field)
245 00 |a Paranormal activity |h [videorecording] / |c Blumhouse Productions ; screenplay by Oren Peli ; directed by Oren Peli.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 155, 11-2-2012

Using the ‘g’ audience code for books
Although a valid code, most Evergreen catalogers do not use the ‘g’ (general) audience code when cataloging printed material.

Rather than coding the target audience fixed field ‘g’ when cataloging books and magazines, consider using a more specific code, such as ‘e’ for adult or ‘j’ for juvenile.

Here’s why: The audience code, located in the Fixed Fields grid, controls the audience advanced search filter in the OPAC. If a patron limits a search to ‘adult’, ‘juvenile’, or any audience other than ‘general’, then none of the titles with a ‘g’ audience code will be included in the results. So if a title’s target audience is, for example, adults, then it would better serve our patrons to select the ‘e’ (adult) audience code rather than the ‘g’ (general) code.

A complete list of codes for the target audience fixed field (Audn) can be found at: http://www.oclc.org/us/en/bibformats/en/fixedfield/audn.shtm

Note that the ‘g’ audience code should be continue to be used in Evergreen for audiovisual materials with an adult target audience unless rated R (DVDs) or contains an adult advisory (music CDs).

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: mailto:cataloging@mjcpl.orgTip