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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week October 2012 Catalog Tip of the Week October 2012

Tip 154, 10-27-2012

Place of publication (260 field, subfield ‘a’)

When cataloging in Evergreen, the place of publication almost always means the city of publication. Transcribe the place of publication as it appears on the resource.
For clarification, you can add a qualifier such as state or country. If the qualifier does not appear on your item, put it in brackets. Use the Cataloging Calculator to look up the AACR2 abbreviation: http://calculate.alptown.com/
If the postal abbreviation is used on your resource, you can use that instead of the AACR2 abbreviation.
Examples:
260 |a New York :
260 |a Brighton, Colo. : (AACR2 abbreviation for Colorado)
260 |a Parker, CO : (Okay to use the postal code abbreviation because it was used on the item)
260 |a Dortmund [Germany] : (In brackets because the country name was not on the item)
Note there is always a space before the colon.
Sometimes multiple places of publication are listed on the title page. If a United States location is on the list, but not first, always enter the first place given in the 260 and then add the U.S. location in a second subfield 'a'.
If, for example, the title page reads:
Dorling Kindersley
London, Toronto, New York
Your record should look like: 260 |a London ; |a New York : |b Dorling Kindersley, |c 1993. (A second subfield 'a' is always preceded by a semicolon.)
If there are multiple locations listed and the United States is first, you do not need to list any other locations.
If the place of publication does not appear on your item but you're pretty sure of the location, put it in brackets with or without a question mark. If you really don't know where it was published, enter [S.I.]:
260 |a [United States?]
260 |a [S.I.] :
If the item has not been published, do not even enter a subfield 'a'. You can just enter the date in a subfield 'c':
260 |c 2010.
260 |c [2009?]
Remember, the place of publication in the 260 field must match the Ctry code in the fixed fields. If there is more than one subfield 'a', enter the code for the first place listed. If the place of publication is unknown, enter 'xxu'. You can find the Ctry codes by using the Cataloging Calculator: http://calculate.alptown.com/ and selecting the Country Codes search option.


Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 153, 10-19-2012

Displaying the 856 field in the OPAC

The 856 field contains a link to an electronic resource. These links enhance a record and can be useful to patrons.

A record for a book may contain electronic links to materials such as a publisher’s description, a book trailer, biographical information, or sample text. These links and a brief description display in the OPAC under the heading “Electronic Resources”. This does not mean that the item itself is an electronic resource, only that there are electronic resources associated with the item that can be accessed by the patron.

Whether or not the link is displayed in the OPAC is determined by the second indicator in the 856 field. If coded a 0 or a 1, the link will display. The electronic resource will not display if the second indicator is a 2.

The description that displays in the OPAC is found in the 856 field, subfield 3. It sometimes is a good idea to change the description to something friendlier. Instead of “biographical information”, you could make the description, “Click for information about the author”.

It’s always a good idea to check the links in a 856 field to make sure they work.


Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 152, 10-12-2012

Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:
• Type = i
• Blvl = m
• Desc = a
• TrAr = n
• Part = n
• LTxt = blank
• FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:
• Look for and delete ISBNs for any e-books
• Delete any price in the 020 fields
• Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
• Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
• Check field order for 4xx and 5xx fields:
1. 490 Series statement (“A Jesse Stone novel”)
2. 511 Performer (“Read by _____” or “Performed by _________” )
3. 500 Edition and history (“Unabridged.”
4. 500 Physical description (“Compact discs”)
5. 500 Series information (“Series numeration from author’s website”)
6. 520 Summary
• Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 151, 10-5-2012

ISBNs in the 020 field reminders

Making sure the correct ISBNs are on a bibliographic record helps prevent both the creation of duplicate records as well as inappropriate merges. When adding holdings to a record, be sure add any appropriate ISBNs that are missing and remove ISBNs that you are certain do not belong on the record. Any ISBN that should be ignored during duplication belongs in a subfield ‘z’ rather than ‘a’.

Examples of when to add an ISBN to a record:

  • If either the 13 or 10 digit ISBN is missing on the record but appear on the book.
  • If your book matches an Evergreen record except for the binding. Examples of this would be Paw Prints and BWI.
  • If your book matches an Evergreen record per the matching guidelines in the Procedures Manual except for the ISBN.

Don’t forget to always add new ISBNs below existing ones so the cover art is not affected. There is no limit to the number of 020 fields on a record. Adding a description for the ISBN in parentheses can be helpful. Example: 020 __ |a 9780451228215 (BWI)

Examples of when to delete an ISBN from a record:

  • If there’s an ISBN for an e-book and the record is for a print version.
  • If there’s an ISBN for a large print book if the record is clearly for a regular print book.
  • If both Library ed. and retail edition ISBNs are on an audiobook record, determine which edition the record is really for and remove the incorrect ISBN.

If you believe other libraries may have inappropriate holdings attached to a record as a result of the wrong ISBN you removed, either contact those libraries directly or post the information on the ListServ.

When to change the subfield for the ISBN from ‘a’ to ‘z’:

Sometimes the presence of an ISBN is appropriate for a record but you don’t want the record to merge with other records based on that ISBN. Examples of this include:

  • When multiple editions or versions of a resource have the same ISBN
  • When a children’s book is packaged with an audiobook and the item is being cataloged as a non-musical sound recording
  • When there is already a record in Evergreen with an ISBN that matches your item but your item clearly does not match
  • When ISBNs for both a collection or combo pack as well as all components are on the record

    Another reminder: Please do not add the item price in the 020 field when importing or editing MARC records in Evergreen. Because we are a consortium, multiple items are often attached to each record and there can be variations in pricing.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.
Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm
If you have an idea for a Tip, please send it to: cataloging@mjcpl.org