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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week July 2012 Cataloging Tip of the Week July 2012

Tip 142, 7-27-2012

Three fixed fields you can check even before opening the book

The Conf, Fest, and Desc fixed fields should always be coded but are often left blank. Try to get in the habit of checking these fields before you even open the book you’re cataloging.

The Conf and Fest fixed fields are always coded 0 (zero) unless you just happen to be cataloging a conference publication or a festschrift (and when was the last time you did one of those?)

The Desc fixed field is either an ‘a’ or an ‘i’. Code it an ‘a’ if the record is an AACR2 record and an ‘i’ if it’s an RDA records (the ones with the 336, 337, and 338 fields and all the abbreviations spelled out).

So as soon as you bring up a bibliographic record to edit or import, check these fields:
Conf = 0
Fest = 0
Desc = a unless it’s an RDA record, then code it ‘i’

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 141, 7-20-2012

Changing an item’s status while being repaired

When damaged and worn materials are sent to your Tech Services for repair or evaluation, it's a good idea to change the item status so that the material no longer appears as available in the Evergreen database.

There are several status options to choose from:

• If the item status is changed to 'Temporarily Unavailable', 'Damaged', or 'Discard/Weed', the material becomes invisible in the OPAC but your staff can still 'see' the item and its status on the Holdings Maintenance screen. Patrons and staff cannot place holds on items with these statuses.

• If the item status is changed to 'Mending', the material is still visible in the OPAC. Both patrons and staff can see that the status of the item is 'Mending' and holds can be placed on the material. If the decision is made to withdraw the item, this can be done without changing the status.

If the material is returned to circulation, the status can be changed either in the copy editor screen on by checking the item in:

• If using the check-in method, just click 'yes' when asked to 'Force this action?'

• You can change the status of several items at once by scanning them into the Item Status screen, highlighting all items and then selecting 'Edit Item Attributes' from either the Action for Catalogers pull-down menu or right clicking on the highlighted items.

• If your material's status was 'mending', be sure to also check the item in if the status was changed in the copy editor screen. Otherwise, any holds placed while the item was being repaired will not be trapped.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 140, 7-13-2012

Can’t remember if a field needs a period? Don’t know if a period is needed after a set of brackets? Here’s a cheat sheet to help.

Ending Punctuation Cheat Sheet

Note: A mark of punctuation is a period (.), a question mark (?), an exclamation mark (!), or a hyphen (-).

Field 020 does not end in a period.
Field 028 does not end in a period.
Field 1xx ends with a mark of punctuation or a closing parenthesis.
Field 245 ends with a period, even when another mark of punctuation is present, unless the last word in the field has its own punctuation, such as an abbreviation, initial/letter, or data that ends with a period.
Field 246 does not end in a mark of punctuation unless the final word has its own period, such as an abbreviation, initial/letter, or data that ends in a period.
Field 250 ends in a period, even if there’s and ending parenthesis or bracket.
Field 260 ends with a mark of punctuation, a closing parenthesis, or a closing bracket.
Field 300 ends with a period if there is a 490 field. If no 490, then the 300 ends with a mark of punctuation or a closing parenthesis.
Field 490 does not end in a mark of punctuation unless the final word has its own.
Field 500 ends with a mark of punctuation. A period follows an ending parenthesis or bracket. If the note is a quoted note, the period should be inside the ending quotation mark.
Field 504 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 505 ends with a mark of punctuation. A period follows an ending parenthesis or bracket. However, if the note is incomplete or continues in another 505 field, there is no ending punctuation unless the final word has its own.
Field 508 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 511 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 520 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 521 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 538 ends with a mark of punctuation. A period follows an ending parenthesis or bracket.
Field 6xx ends with a mark of punctuation or a closing parenthesis. However, if the final subfield is |2, |3, or |4, the mark of punctuation precedes it.
Field 7xx ends with a mark of punctuation or a closing parenthesis. However, if the final subfield is |3, or |4, the mark of punctuation precedes it.
Field 8xx ends with a mark of punctuation or a closing parenthesis. However, if the final subfield is |3, or |4, the mark of punctuation precedes it.

Field 245 examples:
245 00 |a Dark shadows |h[videorecording].
245 10 |a Where’s Waldo?.
245 14 |a The life of Susan B.

Field 250 example:
250 __ |a [Blu-Ray version].
250 __ |a Library ed.

Field 655 example:
655 _7 |a Audiobooks. |2 lcgft

Questions about cataloging in Evergreen can be posted to the ListServ:
evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org

Tip 139, 7-6-2012

Who to contact about incorrect cover art

Instead of sending a Helpdesk Ticket, you can now contact the vendor directly when you find the wrong cover art is being displayed for a record in Evergreen.

Before contacting Syndtetics, make sure the that the first 020 field contains the correct ISBN for the title. As you probably know, it's that first ISBN number in the record that is linked to the cover art displayed.

You can notify Syndtetics via phone or email:

Data Corrections Toll-Free: 888-269-5372 X-3003 SyndeticsCorrections@bowker.com

Questions about cataloging in Evergreen can be posted to the ListServ:
evergreen_indiana-catalog@lists.in.gov or emailed to any EI Cataloging Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, please send it to: cataloging@mjcpl.org