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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week December 2011 Cataloging Tip of the Week December 2011

Tip, #114, 12-16-11


Cataloging issues since the 2.1 upgrade

Here is a list of issues you may be encountering since the upgrade to 2.1, with some workaround suggestions and solutions.

You may have noticed that in some cases you can't save changes to the fixed fields. This is due to a new "feature" that requires that all possible spaces in the fixed fields be filled. So any fields that allow multiple characters, such as ill. and cont. require you to fill in the extra spaces by typing spaces with the space bar.

People have encountered problems with the batch loader. It seems that there are problems with the import queue. If you check the "Import Non-Matching Records" box, your records will be loaded directly to the catalog. This is a workaround until the import queue problems are resolved.

You may have found that the search filters based on fixed fields are not working. If you limit your search with these, it will just stall out and deliver no results. In the meantime, you can still limit based on shelving location. We'll let you know when this is fixed.

You may encounter some records that cannot be edited which give a long system error that cannot be closed. If you have a Windows computer, you should be able to use control+alt+delete to close Evergreen. We'll keep you updated on this issue as well.

The Z39.50 screen now displays images. You can click on the tiny arrow or drag those closed if you prefer more display area for your record. You need to do this every time you start a new session. Be aware that if you unclick the "Marc Editor" box on this screen, your records will import, but they will not open in a new tab.

Please let the Cataloging Committee know if you encounter other problems.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip#113, 12-9-2011


Adding Subject Headings

Bibliographic records in Evergreen Indiana are required to have at least one established Library of Congress subject heading (LCSH). 

Although it may be too time consuming for you to verify every subject heading on every record, Evergreen catalogers should familiarize themselves with commonly used LCSH headings and check those that don't look quite 'right'.

When adding subject headings, only use established Library of Congress subject headings.  To determine if a subject heading is established, check for an authority file at the LOC website:  http://authorities.loc.gov/ .   Use search type "Subject Authority Headings".  Be sure to actually view the authority record, not just the headings list, to make sure the subject heading you want to use is in a 150 file in the record.

Never 'guess' or make up a subject heading.  Local subject headings, like local notes, are not allowed in Evergreen Indiana.

One subject heading that is commonly used but incorrect is "Pop/Rock".  This is not an authorized subject heading, but is on numerous records for musical sound recordings.  Instead, use "Popular music" and/or "Rock music".  If possible, add the appropriate decade in a subfield y.

Example:

650 _0 |a Rock music |y 1971-1980.
650 _0 |a Popular music |y 1951-1960.
650 _0 |a Christian rock music.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip #112, 12-16-2011


Cataloging issues since the 2.1 upgrade

Here is a list of issues you may be encountering since the upgrade to 2.1, with some workaround suggestions and solutions.

You may have noticed that in some cases you can't save changes to the fixed fields. This is due to a new "feature" that requires that all possible spaces in the fixed fields be filled. So any fields that allow multiple characters, such as ill. and cont. require you to fill in the extra spaces by typing spaces with the space bar.

People have encountered problems with the batch loader. It seems that there are problems with the import queue. If you check the "Import Non-Matching Records" box, your records will be loaded directly to the catalog. This is a workaround until the import queue problems are resolved.

You may have found that the search filters based on fixed fields are not working. If you limit your search with these, it will just stall out and deliver no results. In the meantime, you can still limit based on shelving location. We'll let you know when this is fixed.

You may encounter some records that cannot be edited which give a long system error that cannot be closed. If you have a Windows computer, you should be able to use control+alt+delete to close Evergreen. We'll keep you updated on this issue as well.

The Z39.50 screen now displays images. You can click on the tiny arrow or drag those closed if you prefer more display area for your record. You need to do this every time you start a new session. Be aware that if you unclick the "Marc Editor" box on this screen, your records will import, but they will not open in a new tab.

Please let the Cataloging Committee know if you encounter other problems.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip #111, 12-9-2011


Adding Subject Headings

Bibliographic records in Evergreen Indiana are required to have at least one established Library of Congress subject heading (LCSH). 

Although it may be too time consuming for you to verify every subject heading on every record, Evergreen catalogers should familiarize themselves with commonly used LCSH headings and check those that don't look quite 'right'.

When adding subject headings, only use established Library of Congress subject headings.  To determine if a subject heading is established, check for an authority file at the LOC website:  http://authorities.loc.gov/ .   Use search type "Subject Authority Headings".  Be sure to actually view the authority record, not just the headings list, to make sure the subject heading you want to use is in a 150 file in the record.

Never 'guess' or make up a subject heading.  Local subject headings, like local notes, are not allowed in Evergreen Indiana.

One subject heading that is commonly used but incorrect is "Pop/Rock".  This is not an authorized subject heading, but is on numerous records for musical sound recordings.  Instead, use "Popular music" and/or "Rock music".  If possible, add the appropriate decade in a subfield y.

Example:

650 _0 |a Rock music |y 1971-1980.
650 _0 |a Popular music |y 1951-1960.
650 _0 |a Christian rock music.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip #110, 12-2-2011
Hundreds Division Cheat Sheet

When Evergreen is down and we're working without the OPACs, the circulation staff can be at a loss to help patrons locate the nonfiction resources they need.  In some Evergreen Indiana Libraries, this means catalogers are called upon to use their knowledge of Dewey Decimal System to locate books for patrons. 

In anticipation of the upcoming 2.1 upgrade and Standalone time, I've attached a DDC Hundreds Division cheat sheet you may want to distribute to your circulation staff.   They may find living without the OPACs a little less stressful with this resource.

(Let me know if you have trouble opening the attachment.)

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org