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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week September 2011 Cataloging Tip of the Week September 2011

Tip 103, 9-30-2011

Book measurements in the 300 field

If not already in the MARC record, be sure to add the dimensions of a book in the 300 field, subfield c.  This information is often missing in a CIP or on-order record. 

Book dimensions are always given in centimeters.

When measuring the size of the book being cataloged, always round up to the higher centimeter rather than rounding down to the lower one.  If a book measures 24.1 centimeters on your ruler, the height of the books should be recorded as 25 cm. in the 300 subfield c.  (The reasoning behind this cataloging rule is the following: If the library’s book shelves are set at 24 centimeters, a book measuring 24.1 centimeters would not fit on the shelf.  It would have to be shelved in a location where the book shelves were set at 25 centimeters or higher. )

The first dimension given is always the height of the book.  Include the binding in the measurement.

Example:  300 __ |a 328 p. ; |c 22 cm.

Subfield c is always preceded by a semicolon.

If the width of the book is greater than the height, or if the width of the book is less than half of the height, give both the height and width in subfield c.

Examples:
300 __ |a vi, 186 p. ; |c 18 x 27 cm.
300 __ |a 467 p. : |b col. ill. ; |c 22 x 9 cm.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip 102, 9-23-2011

Cheat sheet for 007 field for DVDs and Blu-ray

The 007 field contains coded information about the physical characteristics of the material being cataloged.  Evergreen catalogers mainly see 007 fields on bibliographic records for videos, sound recordings, and electronic resources.  This field does not appear on MARC records for books.   

The 007 is a fixed field, which means the contents are position dependent.  In Evergreen, the subfield codes (|a, |b, |c, etc.) do not display.  There are no indicators for the 007 field.

A typical 007 field for a DVD looks like this in Evergreen: 
007 __ vd cvaizq    

Note the space between the 'd' and 'c'.  That third position (subfield c) is undefined, so in order to keep all the codes in the correct slot, there has to be a blank space.

Here's a cheat sheet for coding the 007 field for Blu-rays and DVDs:

Subfield a = v
Subfield b = d
Subfield c = blank space
Subfield d = c if in color; = b if black & white; =  m if a combination
Subfield e = v if DVD; = s if Blu-ray; = z if HD DVD
Subfield f  = a
Subfield g = i
Subfield h = z                 
Subfield i = s if stereo; = m if mono; = q if four or more channels; = k if mixed, such as a stereo and surround sound

Other examples:

007 __ vd bvaizm (An older, black and white movie)
007 __ vd csaizq (Blu-ray disc)


NOTE: A bibliographic record for an enhanced DVD will have a second 007 field because it is also an electronic resource.  The first letter in that 007 field will be a 'c'.

For more information about coding the 007 field for DVDs and Blu-ray discs, go to http://www.oclc.org/bibformats/en/0xx/007video.shtm

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip 101, 9-16-2011

Adding local author/artist information to a MARC record

Patrons and staff sometimes want to find library materials of local interest.  This includes books written by local authors or about local celebrities, as well as music and film featuring local actors and musicians.

Prior to joining Evergreen, many libraries made these materials easier to find by adding information in a 590 local note or a 690 local subject heading.  However, use of these fields is prohibited in Evergreen Indiana.

So what can be added to a bibliographic record to enable patrons and staff to identify an item as being of local interest? 

In Evergreen Indiana, catalogers may add 650 subject headings to identify materials about or featuring local artists, authors, musicians, and actors. 

To do this, use the format shown in the following examples:

650 _0  |a Authors |z Indiana.
650 _0  |a Musicians |z Indiana.
650 _0  |a Actors |z Indiana.
650 _0  |a Authors |z Indiana |z Ripley County.
650 _0  |a Artists |z Indiana |z Bedford.

By adding this type of subject heading, staff and library users can do a subject or keyword search for "Indiana authors", "Bedford artists", etc. and locate the local interest materials they seek.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip 100, 9-9-2011
Edition Statement Tips (250 field)

Attaching to a 1st ed. record (250 field):
• If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding.   (Do not delete the  edition statement.)
• If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.
• If your item is a Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches.  Do not change the edition statement.
• If you are able to attach to a 1st ed. record, be sure to add your item's ISBN in a 020 field if not already present in the record.

Edition Statements on DVDs:

Unless the container or disc label uses the words "edition" or "version" when identifying the film as widescreen or standard, these are not edition statements.  However, it this information is needed to distinguish one record from another, you can add the information in the 250 but ONLY if:
1. The information is put in brackets, such as [Widescreen], AND
2. There really are multiple versions available.  If the box says 'widescreen' but you are not aware of a standard or full frame version available, there is no need to put this information in the 250 field.

Other tips for the 250 field:
• If a statement says "edition", "issue",  "version", "release", "level", or "update", consider it an edition statement.
• The 250 field is not repeatable, so if there is more than one edition statement on a resource, choose the most useful one for the 250 and enter the other statement as a 500 Edition and History Note.
• Transcribe the edition statement as it appears on your item, but use AACR2 abbreviations - ed. for edition, rev. for revised, 2nd for second, and so on.
• "Unabridged" is NOT an edition.  This information belongs in a 500 field.
• Never change the edition statement on a record you find in the Evergreen database.   
Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org

Tip 99, 9-2-2011

Republication info in the 500 field

If your book is a reissue of a previously published edition by another publisher and the content has not changed, add this information as an Edition and History note.  Look for republication information on the t.p. verso. 

If your resource uses the words, 'first published' or 'originally published', begin the note with: "Originally published:"  Otherwise, use the wording, "Previously published" at the beginning of your note. 

Exception:  Watch out for the words, "First published in _______".  In this case, use the words "Previously published" because it is unknown if the book was published elsewhere at an earlier date.

Add this Edition and History note above the 521 summary field and above any "Includes index." or "Includes bibliographic references and index." notes.

When entering republication information in the bibliographic record, use this standardized format: Place : Publisher, Date.

Examples:

"Originally published by St. Martin's Press, New York, 1999."
500  Originally published: New York : St. Martin's Press, 1999.

"First published by Bywater Books, Ann Arbor, MI."
500  Originally published: Ann Arbor, MI : Bywater Books.

"Previously published in Boston by Houghton Mifflin, 2001."
500  Previously published: Boston : Houghton Mifflin, 2001.

****Be sure to make a space before and after the second colon.  As with all 500 notes, the line ends with a period.****

In the fixed fields, the republication date goes in the Date 2 slot.  The DtSt field is coded 'r'.  Remember, though, this only applies if the content has not changed.  If you don't know the original publication date, as in the second example, put 'uuuu' in the Date 2 field. 

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

Previous Tips can be viewed online at: http://www.in.gov/library/3700.htm

If you have an idea for a Tip, send it to cataloging@mjcpl.org