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Indiana State Library

Library > Site Index > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week August 2011 Catalog Tip of the Week August 2011

Tip 98, 8-28-2011

Column Picker

Most Evergreen screens used by catalogers can be customized by using the column picker.  The column picker allows us to chose from a list of options what information is displayed on each screen.  The list varies depending on the function of the screen.  Once the columns are selected, we can resize and rearrange the the columns to best suit our needs.  Then the settings can be saved.

Even seasoned Evergreen catalogers may benefit from periodically evaluating screen settings and making some changes.  As we become more experienced in Evergreen, we often discover new ways to do things which may lead to wanting different information displayed.  Even if you're happy with the type of information displayed,  think about the current location of that information and whether it could save you time (and prevent errors) if the columns were moved around. 

Many catalogers, for example, use the Item Status (F5) screen to check their work.  Do you check shelving locations to make sure they match the call numbers?  If so, move those columns next to each other.  Have a habit of forgetting to put in the price?  Make sure that column is displayed so you'll be sure to catch the mistake.

To use the column picker:
1. Look for the little column picker icon to the right of the column headings.  Click on it to display the available columns.  Click on an entry in the pull-down list to add or remove it from the screen.
2. To resize columns, move the cursor over the line between the column headings until it turns into a double pointed arrow.  Then click and drag the column boundaries around to resize. 
3. Rearrange the columns by clicking on them one at a time and dragging to the desired location.
4. After customizing the screen, don't forget to save the columns so they will appear that way each time you log on to that computer.  On the Item Status screen, look for the Save Columns option under both the "Actions for Catalogers" and the "Actions for Selected Items" pull-down menus.  Save Columns is found under "Actions for Selected Rows" on the Holdings Maintenance screen.  When customizing the Bucket, View Holds, and Z39.50 screens, click on the "List Actions" button at the bottom left of the screen and chose to save the configuration.
Instructions on how to use the column picker can be found in Chapter 4 of the Evergreen Indiana Cataloging Training Manual:

Questions about cataloging in Evergreen can be posted to the ListServ: or emailed to any Committee member.

Previous Tips can be viewed online at:

If you have an idea for a Tip, send it to

Tip 97, 8-12-2011

Mismerged records

By now we've all discovered records that have merged in error during the recent deduplication project.  These errors were often caused by incorrect ISBNs on the bib records.

If you find your library's material attached to the wrong record, of course you'll need to find and transfer the item to a correct one.   This may require importing a new record for your holding.

However, please don't forget to also remove the ISBNs for your item from the wrong record before moving your item to the correct one.  Doing this will prevent another mismerge in the future.  If you believe the ISBN belongs on the record but should not be used as a matching point for deduplication purposes, you can move it to a 500 note field.

If you have time, please also view the other libraries' holdings.  If it's apparent from the call numbers and prices that items owned by other libraries are also attached to the wrong record, either send the individual libraries an email or take a minute to post a note on the list serv.

Questions about cataloging in Evergreen can be posted to the ListServ: or emailed to any Committee member.

Previous Tips can be viewed online at:

If you have an idea for a Tip, send it to

Tip 96, 8-5-2011

Audiobook cataloging reminders
• In the fixed fields, the type is always 'i', for nonmusical sound recording.
• Use the GMD 'sound recording' in the 245 for all audiobooks, whether on cassette or CD. 
                        Example: 245 10$a Death of a witch $h [sound recording]  / $c M.C. Beaton.
• The library edition and the regular (trade) edition of an audiobook belong on separate records.  If the ISBN for the wrong edition is on your record, take it out.
• Add series information, if applicable.
• The most common 5xx note fields go in this order: 
                500 __ Series numeration from Fantastic Fiction.  (Series note)
                511 0_  Performed by Scott Brick. (Cast)
                500 __ Unabridged. (Edition and history)
                500 __ Compact discs. (Physical edition)
                520 __ Hamish Macbeth, Scotland's most laconic and low-tech policeman, investigates the death of a woman with seemingly unearthly powers. (Summary note)
• Use the Library of Congress Genre/Form heading "Audiobooks". 
                        Example:  655 _7 Audiobooks. $2 lcgft

See p. 2.34-2.37 of the EI Cataloging Procedures Guide and the Tip of the Week # 28 (March 2010) for more information about separating library and regular editions of audiobooks.

Questions about cataloging in Evergreen can be posted to the ListServ: or emailed to any Committee member.

Previous Tips can be viewed online at: