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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > February 2011 February 2011

Tip #73, 2-25-2011

Multiple Places of Publication in the 260 Field

Sometimes multiple places of publication are listed on the title page.  If a United States location is on the list, but not first, always enter the first place given in the 260 and then add the U.S. location in a second subfield 'a'.

Example:

On the title page: 
Dorling Kindersley
London, Toronto, New York

260   |a London ; |a New York : |b Dorling Kindersley, |c 1993.

A second subfield 'a' is always preceded by a semicolon. 

Note that there is a space between 'London' and the semicolon and a space between 'New York' and the colon.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #72, 2-18-2011

Unformatted Contents Note (500 field)

Use an unformatted contents note to provide general information about the contents of a resource that is not described elsewhere in the record.

500  Special features: Filmmaker commentary, deleted scenes, and music video.

500  Includes reading group guide (p. 324-325).

500  Adoption records do not include years 1842-1847.

500  Includes excerpt from So enchanting by Connie Brockway (p. [379]-388).

500  “Includes 10 sing-along songs!”

500  "An official training publication of the American Kennel Club"--Cover.

500  Includes index.

As with all 500 notes, end the field with a period, question mark, exclamation point or hyphen.  Use a period even if the statement ends in brackets or parenthesis.

Place an Unformatted Contents Note above the 505 field.

Use quotation marks if quoting from the item in hand.  Follow the quote by an indication of its source unless that source is the chief source of information.

A 505 Formatted Contents Note is used to list contents of a collection or headings from the Table of Contents.  If the resource includes bibliographical references as well as an index, combine this information in a 504.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #71, 2-11-2011

Be sure to use the correct GMD when cataloging DVD, Blu-Ray, and VHS records

The only GMD (General Material Designator) that should be used for DVDs, Blu-Ray, and videocassettes is [videorecording]. 

245 14  |a The sorcerer's apprentice  |h [videorecording]

245 10  |a Profiler. |n Season 2  |h [videorecording]

Many records have migrated into Evergreen with incorrect GMDs.  If you see [DVD], [videodisc], [videorecording DVD] or anything else, please take the time to correct the record.  These other terms are not allowed under AACR2 rules.

Remember a GMD belongs after subfield a and before subfield b.  If there are subfields n or p in the title proper, then the GMD follows these.  There is no punctuation preceding the |h and the GMD is always in all lowercase.

More information about GMDs in Evergreen can found in Evergreen Cataloging Tip of the Week #20 (January 2010)  You can view it at: http://www.in.gov/library/3823.htm

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #70, 2-4-2011

Title Added Entries and the First 5 words of the title proper:  one use of the 246 Field

The 246 field of the MARC record contains varying forms of the title of a work.  If a title contains elements such as abbreviations, contractions, symbols or Roman numerals, catalogers can use this field to increase the odds that a patron will be able to locate the item in the OPAC.

The 246 field is repeatable, so add as many 246 tags as you think are needed.  Don't get too carried away, though.  It's not necessary to add a 246 for every possible combination.

Always omit any leading articles (A, An, or The) since there is no indicator in the 246 to alert the system about nonfiling characters.

The first indicator in these examples is a 3, which means the field is indexed (searchable) but not displayed.  Since the 246 field simply repeats what is in the title proper in a varying form, there is no need to display it.  The second indicator is blank since we're just spelling out abbreviations and numbers. 

If there's an abbreviation in the first 5 words of a title proper, spell it out in a title added entry:
245 10 |a Magic Pickle vs. the Egg Poacher
246 3   |a Magic Pickle verses the Egg Poacher

245 10 |a St. Albans fire
246 3   |a Saint Albans fire

If there are Roman numerals in one of the first 5 words of a title proper, add a 246 with the Arabic numbers and another with the spelled out form:
245 14 |a The brave men of World War II
246 3   |a  Brave men of World War 2
246 3   |a  Brave men of World War two

If there are Arabic numbers in the first 5 words of the 245 field, add a title added entry for the spelled out version.  If the title proper contains a spelled out number, add a 246 for the Arabic one:
245 10 |a 526 poems
246  3  |a  Five hundred twenty-six poems. 

245 14 |a  The first ten years of freedom
246 3   |a   First 10 years of freedom

If there are letters or initials with separating punctuation (hyphens, slashes, periods) in one of the first 5 words of a title proper, add a 246 without the separating punctuation.

245 10 |a  Raising chickens as easy as A-B-C
246 3   |a  Raising chickens as easy as ABC

If there is an ampersand (&) as one of the first 5 words in the title proper, add a 246 using the word "and".

Dates:  Do not add a 246 spelling out dates.  However, if the dates are in Roman numerals, add a 246 using the Arabic numbers.

If one of the first 5 words of a title could have an alternative form, add a 246 if you think a patron might search by it:
245 10  |a Knitwit
246  3   |a Knit wit

245 10 |a Don't tell mom
246 3   |a Do not tell mom

If there are signs or symbols in one of the first 5 words of a title proper, add a title added entry for the spelled out version:
245 10 |a Information @ your fingertips
246 3   |a Information at your fingertips

245 10 |a Bob's #1 herbal cure
246 3   |a Bob's number one herbal cure

This is just one of the uses of the 246 field.  See Tip #51 (Sept. 2010) for use of the 246 with parallel titles.  See Tip #18 (Jan. 2010) for use of the 246 and 740 fields in works with no collective title.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org