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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week November 2010 Catalog Tip of the Week November 2010

Tip #62, 11-19-2010

What is an illustration? Some guidelines for the 300 field.

Not all pictures, charts, and artsy squiggles are considered illustrations when cataloging books. 

Here's a short list of elements found in books that are not considered illustrations for cataloging purposes so should not be noted in the 300 field:
1. Illustrated title pages
2. Photos of the author at the beginning or end of a book
3. Illustrations on advertisements for other books or products
4. Tables containing just words and numbers
5. Repeating illustrations at the beginning of each chapter
6. Artsy squiggles or lines at the bottom of pages
7. Artsy squiggles or lines at the beginning or end of chapters and sections
8. Minor illustrations

Tips on how to add illustration information in both variable and fixed fields was included in Evergreen Cataloging Tip of the Week #16 (December 11, 2009).  Go to  http://in.gov/library/3815.htm  to view the archived Tip.  You can also check OCLC Bib Formats and Standards http://www.oclc.org/bibformats/en/3xx/300.shtm form more information on the 300 field.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #61, 11-12-2010

Multiple home pages for your Internet Browser

Catalogers are constantly referring to online resources such as LOC Authorities and OCLC Bib Formats & Standards.  A handy way to get these websites opened in your internet browser is to set them as home pages.  Then when you click on Mozilla Firefox or Windows Explorer in the morning, all the internet resources are automatically opened for you and you are ready to begin cataloging.

To set up your internet browser to open multiple tabs at startup:
1. Open each of the sites you want to display in different tabs.  The order of the tabs will be saved, too, so think about what you want on the first tab, etc.  Be sure to include http://authorities.loc.gov/ (LOC Authorities) and http://www.oclc.org/bibformats/en/default.shtm (OCLC Bib Formats & Standards).  You also might want tabs to open on other sites like your library's calendar or blog.
2. Select "Options" or "Internet Options" from the Tools pull-down menu at the top of your browser.
3. Under the 'General' tab, select "Use current" or "Use current pages".  In Firefox, you also need to make sure you've elected to 'show my home page' when Firefox starts, which is also done on the 'General' tab.
4. Click 'OK' in Firefox, or 'Apply' then 'OK' in Explorer.
The next time you open your browser, the tabs will appear exactly as you set them.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #60, 11-5-2010

Strange spaces or colons in the 245 Field

If the title of your item is appearing in the OPAC display with a random colon in it or with a space in the middle of a word, check the 2nd indicator of the 245 field.

If you have the 2nd indicator coded incorrectly, your item also may not come up in a title search.

The 2nd indicator reflects the number of nonfiling characters at the beginning of the title.  Most of the time, the nonfiling characters are articles (a, an, the, le) and the space that follows. 

The correct number for the 2nd indicator is the number of letters in that initial article plus one for the space between words.  If there is no initial article, the second indicator should be coded as 0

Examples:

245 14 |a The shack / |c William P. Young.
245 13 |a An acceptable time / |c Madeleine L'Engle.
245 12 |a A day in the life of a librarian / |c by Liza N. Burby.
245 10 |a Dewey : |b the small-town library cat who touched the world / |c Vicki Myron, with Bret Witter.

If you had incorrectly coded the second indicator of that last example above like this:
245 14 |a Dewey : |b the small-town library cat who touched the world / |c Vicki Myron, with Bret Witter. ,
it would look like this in the OPAC:  Dewe : y : the small-town library cat who touched the world

There are, as always, a few exceptions.  For instance, if the 245 begins with a bracket, '[', that counts as a nonfiling character, too.  If the title begins with 'A', but it's an alphabet book (like A to Zoo), then that's not considered a nonfiling character.  Refer to OCLC Bib Formats and Standards http://www.oclc.org/bibformats/en/2xx/245.shtm for other examples and information.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org