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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week September 2010 Catalog Tip of the Week September 2010

Tip #54, 9-24-2010

Cataloging Tip of the Week from the Evergreen Cataloging Committee
Author's names in the 100 field

The 100 field contains the author's name in the form established in the national authority file.  With Asian names and names from other languages using different alphabets, these are often different than the form listed on the book because there are specific rules used for transliterating names from other alphabets into our alphabet.  Using the name from the authority file ensures that all the author's books are connected in the catalog, even when the name is listed differently on different works.  Using the authorized name on the spine label ensures that works by that author are grouped together on the shelf.

The name in the 245 field should always match the title page, but the 100 field may or may not match what is in the book. 

If you are concerned that the 100 field might not be correct, you can look up the name in the authority files on the Library of Congress Authorities website:  http://authorities.loc.gov/  Be sure to select 'Name Authority Headings' as the search type.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #53, 9-17-2010

Read-along books and the 300 field

A read-along book consists of a book and companion CD or cassette, sold together as a package.  The idea is to listen to the audio while following along in the book. 

When cataloging read-alongs and other book/audio combination resources, both the book and the audio components must be included in the 300 field.  The 'type of record' fixed field reflects the component appearing first in the 300 field.  The 'type of record' selected determines what other fields are required in the MARC record and controls the Item Type search filter and icon displayed in the OPAC. 

In the case of a read-along book, the cassette or CD is considered more important than the book since the book is furnished only so the patron can 'read along' while listening to the audio.  For this reason, the description of the CD or cassette appears first in the 300 field with the book information following in a subfield 'e'.  The 'type of record' fixed field is 'i' (nonmusical sound recording).

300  |a 1 sound disc (ca. 12:29 min.) : |b digital ; |c 4 3/4 in. + |e 1 book (1 v. (unpaged) : col. ill. ; 31 cm.).

300  |a 1 sound disc : |b digital; |c 4 3/4 in. + |e 1 book (34 p. : col. ill. ; 29 cm.)

300 |a 1 sound cassette (ca. 60 min.) : |b analog, Dolby processed  + |e 1 book (28 p. : col. ill. ; 30 cm.)

Books that come with CDs containing complimentary or supplemental material are not cataloged the same as a read-along book.  In these cases, the cataloger would determine that the book is the primary material and the information about the CD would follow in a subfield 'e'.  The 'type of record' fixed field would be 'a'.

See pages 2.30-31 of the EI Cataloging Procedures Guide for more information.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.


If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #52, 9-10-2010

Age Protection Reminder

New items cataloged are only protected from holds by other libraries IF age protection has been set on the copy editor screen.  Age protection is not automatic when new holdings are added.

To take advantage of age protection when adding a holding to your collection, select the 3 or 6 month protection from the "Age-based Hold Protection" pull-down menu in the third column of the Copy Editor screen.  Click "apply", then click "Create Copies".

Of course, the easiest way to age-protect new items is to create a set of templates that have the age protection selected.  Many libraries have, for example, separate templates for  'Non-Fiction' and 'New Non-Fiction' so they can select the 'New Non-Fiction' template when they want to age age-protection but choose the regular 'Non-Fiction' template when they're replacing an older book that does not require the age protection.

Information about creating templates can be found in Chapter 6 of the Evergreen Indiana Cataloging Training Manual.  How to change existing templates is explained on page 6.12. 

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #51, 9-3-2010

Parallel titles for foreign language films

When cataloging foreign language films in Evergreen, be sure to include both the English and foreign language in the 245 field. 
• Put the title as it appears on the item or container in the 245 |a field.  This may or may not be the English version of the title.  If the title appears in both languages, pick the one the film is most commonly known by.  When in doubt, select the English title.
• Add the translation in the 245 |b field as a parallel title.
• Repeat the parallel title in a 246 field. 
• Add a 500 note indicating the source of both titles.  This note belongs after the 546 field.
Examples:

245  04 |a The Pope's toilet  |h [videorecording] = |b El baño del papa / |c Film Movement, Bavaria Film International,...
246  30 |a El baño del papa
500       |a Title and parallel title from container.

245  04 |a Chocolat  |h [videorecording] = |b Chocolate / |c Miramax Films ; produced by David Brown...
246  30 |a Chocolate
500        |a Title and parallel title from container.

The parallel title always appears after the GMD and is preceded by the equal sign (=).  There is no period at the end of the 246 field.

If the English version of the title does not appear on the item or container, you can still add it as a parallel title, but put it in brackets [ ].

245  00 |a Tsotsi |h [videorecording] = b [Thug] / |c Miramax Films presents...

NOTE: Subfield 'b' is not repeatable.  If there is other title information that belongs in |b, add this after the title proper or parallel title to which it belongs.  Watch punctuation.

245  00 |a Title 1  |h [videorecording] : |b remainder Title 1 = Title 2 : remainder Title 2 / |c Statement of Responsibility.

Cataloging foreign language films is covered in the EI Cataloging Procedures Manual on page 2.29.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org