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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Catalog Tip of the Week June 2010 Catalog Tip of the Week June 2010

Tip #41, 6-25-2010

Place of publication (260 field)

When cataloging in Evergreen, the place of publication almost always means the city of publication.  Transcribe the place of publication as it appears on the resource.  

For clarification, you can also add a qualifier such as state or country.   If the qualifier does not appear on your item, put it in brackets.  Use the Cataloging Calculator to look up the AACR2 abbreviation:  http://calculate.alptown.com/
If the postal abbreviation is used on your resource, you can use that instead of the AACR2 abbreviation. 

Examples:

260   |a New York :
260   |a Brighton, Colo. :  (AACR2 abbreviation for Colorado)
260   |a Parker, CO :  (The postal code abbreviation was used on the item)
260   |a Dortmund [Germany] :  (The country name was not on the item)

If more than one place is given on your item and the US location is not named first, enter the first place named, then add the US location in another subfield 'a'.  Note the punctuation:

260  |a Toronto, Ont. ; |a New York :

If the place of publication does not appear on your item but you're pretty sure of the location, put it in brackets with or without a question mark.  If you really don't know where it was published, enter [S.I.]:

260  |a [United States?]
260  |a [S.I.] :

If the item has not been published, do not even enter a subfield 'a'.  You can just enter the date in a subfield 'c':

260  |c 2010.
260  |c [2009?]

Remember, the place of publication in the 260 field must match the Ctry code in the fixed fields.   If there is more than one subfield 'a', enter the code for the first place listed.  If the place of publication is unknown, enter 'xxu'.  You can find the Ctry codes by using the Cataloging Calculator: http://calculate.alptown.com/ and selecting the Country Codes search option.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #40, 6-11-2010

When a title is part of more than one series

Both the 490 and the 8xx fields are repeatable, so if your title is part of more than one series, you can include both in the MARC record.

Examples:

245 10 Burning lamp / |c Amanda Quick.
490 1   An Arcane Society novel ; |v bk. 8
490 1   Dreamlight trilogy ; |v bk. 2
800 1   Quick, Amanda. |t Arcane Society novel ; |v bk. 8.
800 1    Krentz, Jayne Ann. |t Dreamlight trilogy ; |v bk. 2.

245 14 The maverick / |c Jan Hudson.
490 1    Harlequin American romance ; |v 1306
490 0    Texas outlaws
830   0  Harlequin American romance ; v 1306.

Remember, you can check the Library of Congress Authorities web site for established series titles:  http://authorities.loc.gov/

For more information about series information in MARC records, see the Evergreen Indiana Cataloging Procedures Guide, p. 2.18-2.2 and OCLC Bibliographic Formats and Standards http://www.oclc.org/bibformats/en/4xx/default.shtm .


Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #39, 6-4-2010

Fixed Fields for Graphic novels

Occasionally while cataloging graphic novels, you'll find a MARC record with a code of 'c' in the LitF (Literary Form) fixed field.

As explained in OCLC Bibliographic Formats and Standards, this code is now obsolete. 

To correct the record:

  1. Replace the 'c' with a different LitF code such as 1 for fiction or 0 for nonfiction.
  2. Type a '6' in the Cont (Contents) fixed field to indicate the work is a graphic novel.

If there's already a code in the Cont field, that's okay.  Up to 4 codes are allowed in this field, so just add the '6'.

When importing or editing any MARC record for a graphic novel, make sure there's a '6' in the Cont (Contents) fixed field as well as a 650 field with the subject heading 'Graphic novels'.

The link to fixed field information in OCLC Bibliographic Formats and Standards is
http://www.oclc.org/bibformats/en/fixedfield/default.shtm


Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.


If you have an idea for a tip, send it to cataloging@mjcpl.org