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Library > Collections > Rare Books & Manuscripts > Finding Aid Index > Indianapolis - Scarborough Peace Games Collection Indianapolis - Scarborough Peace Games Collection

Indianapolis-Scarborough Peace Games Collection
L 542, OB 70, OBC 110
1972-2004
18 mss. boxes, 2 oversized folders

Manuscripts & Rare Books Division
Indiana State Library

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                             Processed by: Ruth Light, May 2007                          

Organizational History:

The Indianapolis-Scarborough Peace Games were a multi-sport amateur sporting competition promoting international friendships between residents of Indianapolis and Scarborough, Ontario, Canada.  The Peace Games were first formed in 1972 and named after the Vietnam Peace Treaty.  The first competition took place during the summer of 1973 in Scarborough.  The Peace Games were held every summer, alternating the international competition location between Indianapolis and Scarborough.  In 2003, the international competition was cancelled due to cases of Severe Acute Respiratory Syndrome (SARS) reported in Toronto where the competition was to take place.  2004 marked the final year of the Indianapolis-Scarborough Peace Games, and the international competition was held in Scarborough.  Decline in participation and economic support were key factors in ending the Games. 

Sources:

“Peace Games Will End After 32 Years of International Sports Competition.” IndyGov. 9 May 2004.
Materials within collection.

Scope and Content Note:

This is a collection of 18 manuscript boxes and 2 oversized folders arranged in 4 series.  It contains a variety of materials from the Peace Games as well as related events (i.e. International Games Conference) from 1972 to 2004.  Materials include meeting minutes of the board of directors and various committees involved with the Peace Games, press releases, fliers, financial materials, correspondence, and competition results.  The series are divided into board of directors papers, financial papers, Peace Games papers, and photographs/slides.

Series Descriptions:

Board of Directors Papers:

This series contains one manuscript box of meeting minutes, correspondence, directories, and other materials of the board of directors for the Indianapolis-Scarborough Peace Games from 1977 to 2004.  The board of directors became the board of advisors and finally the executive board during the span of the Games.

Also included with the board of directors papers are editions of the Peace Games by-laws from 1983 to 1993.

Financial Papers:

This series contains 3 manuscript boxes of correspondence, financial reports and other materials from 1976 to 2004.  It is split into 5 sub-series: budget/financial reports, sponsorship materials, finance committee papers, fundraising items, and miscellaneous financial papers.  The financial reports sub-series includes budget reports, treasurer’s reports, financial statements, and proposals.  Sponsorship materials include correspondence with potential sponsors, papers from the 1995 sponsorship committee, and other sponsorship related materials.  The finance committee papers include minute meetings, agendas, correspondence, directories, and miscellaneous finance committee papers.  Fundraising papers include papers for the various fundraisers, including the golf tournament, walk-a-thon, and Gus Macker tournament.  The papers include correspondence, meeting notes, and lists of fundraiser participants.  The miscellaneous financial papers sub-series includes materials such as invoices, reimbursement requests, and miscellaneous correspondence.

Peace Games Papers:

This series includes 10 manuscript boxes of materials from 1975 to 2004.  The Peace Games papers are organized chronologically by year.  The papers contains a variety of papers such as correspondence between planning and support committees as wells as sport chairpersons, brochures and fliers for the Games, press releases, lists of competition participants and results, and materials from related events (i.e. the International Games Conference.)

Photographs/Slides:

This series includes 4 manuscript boxes of photographs, negatives, and slides from the Indianapolis-Scarborough Peace Games.  The materials are arranged in chronological order by type.  The photographs include 1974 to 2004, negatives from 1975 to 1991, and slides from 1986 to 1990.

Photocopying Policy:

Manuscript materials CANNOT be photocopied or digitized in their entirety. Photocopies and/or digital images cannot exceed 25% of a collection or a folder within a collection. In some cases, photocopying may not be permitted due to the condition of the item. Check with a Manuscript Librarian for other options.

Box and Folder Listing:

Box 1.  Board of Directors Papers, 1977-2004

Folder 
1. Peace Games by-laws, 1983-1993
2. Board of directors meeting minutes and agendas, 1977-1978
3. Board of directors meeting minutes and agendas, 1979-1980
4. Board of directors meeting minutes and agendas, 1981-1982
5. Board of directors meeting minutes and agendas, 1983-1984
6. Board of directors meeting minutes and agendas, 1985
7. Board of advisors meeting minutes and agendas, 1986-1987
8. Board of advisors meeting minutes and agendas, 1988
9. Executive board meeting minutes and agendas, 1995
10. Executive board meeting minutes and agendas, 2001-2003
11. Executive board meeting minutes and agendas, 2004
12. Board of directors correspondence, 1977-Mar. 1984
13. Board of directors correspondence, Apr. 1984-2004
14. Board membership directories, 1978-2004
15. Miscellaneous Board papers, 1981-2004

Box 2.  Financial Papers—Financial Reports, 1977-2004

Folder 
1. Budgets, 1978-1988
2. Budgets, 1990-1992
3. Budgets, 1994-1996
4. Budgets, 2001-2004
5. Actual to budget comparisons, 1989-1996
6. Treasurer’s reports, 1977-1980
7. Treasurer’s reports, 1981-1983
8. Treasurer’s reports, 1984-1988
9. Income and expense reports, 1978-1983
10. Income and expense reports, 1986-1992
11. Expenditure reports, 1978-1993
12. Peace Games financial statements, 1980-1983
13. International Games Conference financial statements, 1989
14. Participant payment reports, 1993-2003
15. Ken Long and Associates proposals, 1997-1998
16. Miscellaneous budget papers, 1977-2002

Box 3.  Financial Papers—Sponsorship and Finance Committee Papers, 1976-2004

Folder 
1. Sponsorship correspondence, Jan. 1985-Jan. 1989
2. Sponsorship correspondence, Apr.-Oct. 1989
3. Sponsorship correspondence, Nov. 1989-Jan. 1990
4. Sponsorship correspondence, Feb.-July 1990
5. Sponsorship correspondence, Oct. 1990-June 1991
6. Sponsorship correspondence, July-Dec. 1991
7. Sponsorship correspondence, 1992-1993
8. Sponsorship correspondence, Jan. 1994-May 1995
9. Sponsorship correspondence, June 1995-May 2004
10. Miscellaneous sponsorship papers, circa 1976-1990
11. Miscellaneous sponsorship papers, 1991-1994
12. Miscellaneous sponsorship papers, 1995
13. Miscellaneous sponsorship papers, 1996-2004
14. Sponsorship Committee papers, 1995
15. Finance Committee meeting minutes and agendas, Oct. 1980-Mar. 1990
16. Finance Committee meeting minutes and agendas, May 1990-Oct. 1991
17. Finance Committee correspondence, 1980-1989
18. Finance Committee correspondence, 1990-1995
19. Miscellaneous Finance Committee papers, 1985-2002

Box 4.  Financial Papers—Fundraising and Miscellaneous Financial Papers, 1978-2004

Folder 
1. Walk-a-thon sponsorship correspondence, 1989-1991
2. Walk-a-thon planning papers, 1986-1989
3. Walk-a-thon planning papers, 1990-1991
4. Walk-a-thon planning papers, 1992
5. Walk-a-thon prizes, 1989-1992
6. Golf fundraiser sponsorship correspondence, 1989
7. Golf fundraiser sponsorship correspondence, Feb. 1990-Jan. 1991
8. Golf fundraiser sponsorship correspondence, Apr.-May 1991
9. Golf fundraiser sponsorship correspondence, July 1991-Apr. 1995
10. Miscellaneous golf fundraiser sponsorship papers, 1990-1993
11. Golf fundraiser planning correspondence, 1989-1993
12. Miscellaneous golf fundraiser planning papers, 1989-1993
13. Golf fundraiser brochures, 1989-1996
14. Gus Macker fundraiser papers, 1990-1996
15. Hip Hop Extravaganza fundraiser papers, 1993-1995
16. Miscellaneous fundraising papers, 1978-2002
17. Fundraising brochures and newsletters, 1989-1999
18. Invoices, 1982-1996
19. Reimbursement requests, 1981-1990
20. Reimbursement requests, 1991-1996
21. Miscellaneous financial correspondence, 1989-2004
22. Miscellaneous financial papers, 1988-1996

Box 5.  Peace Games Papers, 1975-1983

Folder 
1. Papers, 1975
2. Papers, 1976
3. Papers, 1977
4. Executive committee meeting minutes, 1978
5. Personnel committee papers, 1978
6. Sports committee papers, 1978
7. Track and field results, 1978
8. Miscellaneous papers, 1978
9. Papers, 1979
10. Papers, 1980
11. Papers, 1981
12. Papers, 1982
13. Evaluation, sections A to K, 1982
14. Evaluation, section L, 1982
15. Evaluation, sections M and N, 1982
16. Sport handbook, 1982
17. International Games Conference papers, 1982
18. General papers, 1983
19. Negotiation meeting papers, 1983
20. Miscellaneous Peace Games materials, circa 1976-1983

Box 6.  Peace Games Papers, 1984-1988

Folder 
1. General papers, 1984
2. Sport handbook, 1984
3. General papers, 1985
4. Reorganization papers, 1985
5. Papers, 1986
6. Correspondence, 1987
7. Negotiation meeting papers, 1987
8. Miscellaneous papers, 1987
9. Support committee meeting notes and agendas, 1988
10. Support committee correspondence and miscellaneous papers, 1988
11. Special events committee correspondence, 1988
12. Special events committee papers, 1988
13. General correspondence, Nov. 1987-June 1988
14. General correspondence, July-Dec. 1988
15. Friendship Week schedules, 1988
16. Miscellaneous events schedules, 1988
17. 1988 Peace Games Report, Table of Contents to Sports
18. 1988 Peace Games Report, Promotions to Ceremonies
19. 1988 Peace Games Report, Fundraising to Participant Reports

Box 7.  Peace Games Papers, 1988-1989

Folder 
1. 1988 Peace Games Report, Table of Contents to Sports
2. 1988 Peace Games Report, Promotions to Ceremonies
3. 1988 Peace Games Report, Fundraising to Participant Reports
4. Miscellaneous papers, Jan.-Aug. 1988
5. Miscellaneous papers, 1988
6. Miscellaneous Peace Games papers, circa 1983-1988
7. Support committee papers, 1989
8. Transportation committee papers, 1989
9. General correspondence, 1989
10. Torch Ride papers, 1989
11. “Summary of Publicity,” 1989
12. 1989 Peace Games Report, Introduction to Sports
13. 1989 Peace Games Report, Promotions to Fundraising
14. 1989 Peace Games Report, Introduction to Sports
15. 1989 Peace Games Report, Promotions to Fundraising
16. Newsletters, 1988
17. Miscellaneous papers, Apr.-Dec. 1989
18. Miscellaneous papers, 1989
19. International Games Conference correspondence, 1989
20. International Games Conference survey, 1989
21. International Games Conference miscellaneous papers, 1989

Box 8.  Peace Games Papers, 1990-1991

Folder 
1. Support committee meeting notes and agendas, 1990
2. Support committee miscellaneous papers, 1990
3. General correspondence, Jan.-June 1990
4. General correspondence, July-Dec. 1990
5. Miscellaneous price quotations, 1990
6. Contracts and certificates of insurance, 1990
7. Kick-off press conference papers, 1990
8. Pep rally and opening ceremonies papers, 1990
9. Miscellaneous receptions and closing ceremonies papers, 1990
10. Sports program of events and results, 1990
11. Peace Games itinerary, 1990
12. Peace Games itinerary, 1990
13. Newsletters, 1990
14. Miscellaneous papers, 1990
15. International Games Conference papers, 1990
16. Indianapolis Park Foundation miscellaneous papers, 1990
17. Support committee meeting notes and agendas, Jan.-May 1991
18. Support committee meeting notes and agendas, June-Nov. 1991
19. Support committee miscellaneous papers
20. General correspondence, 1991
21. Bus transportation papers, 1991
22. “Kick-in” press conference papers, 1991
23. Torch Ride papers, 1991
24. Sports papers, 1991
25. Negotiations meeting papers and rule standardizations, 1991

Box 9.  Peace Games Papers, 1991-1993

Folder 
1. Newsletters, 1991
2. Miscellaneous papers, 1991
3. Support committee papers, 1992
4. Chairpersons meeting notes, 1992
5. General correspondence, Jan.-June 1992
6. General correspondence, July-Dec. 1992
7. T-shirt and lapel pin price quotations, 1992
8. Venue booklet printing quotations, 1992
9. Catering quotations, 1992
10. Kick-off press conference papers, 1992
11. Opening ceremonies papers, 1992
12. Sports venues applications and contracts, Dec. 1991-Mar. 1992
13. Sports venues applications and contracts, May-Aug. 1992
14. Sports miscellaneous papers, 1992
15. “1992 Indianapolis Scarborough Peace Games Itinerary”
16. “1992 Indianapolis Scarborough Peace Games Itinerary”
17. Miscellaneous schedules, 1992
18. Newsletters, 1992
19. Miscellaneous papers, Apr.-Sept. 1992
20. Miscellaneous papers, 1992
21. Support committee papers, 1993
22. Sport chairpersons papers, 1993
23. General correspondence, Mar.-June 1993
24. General correspondence, July-Aug. 1993
25. Kick-off press conference papers, 1993

Box 10.  Peace Games Papers, 1993-1995

Folder 
1. Bus transportation papers, 1993
2. Sports papers, 1993
3. Press releases, 1993
4. Newsletters, 1993
5. Competition booklets, 1993
6. Miscellaneous papers, Jan.-Aug. 1993
7. Miscellaneous papers, 1993
8. “Sports/Special Facilities 1993 ‘Blueprint’ Manual”
9. Sport chairpersons papers, 1994
10. General correspondence, 1994
11. T-shirt and catering quotations, 1994
12. Press releases, 1994
13. Packing lists, 1994
14. Sports papers, 1994
15. Event booklets and newsletters, 1994
16. Miscellaneous schedules, 1994
17. Miscellaneous papers, 1994
18. Sport chairpersons papers, 1995
19. Sport chairpersons handbook, 1995
20. Sport chairpersons evaluations, 1995
21. Marketing/media sub-committee papers, 1995
22. International weekend sub-committee papers, 1995
23. Party sub-committee papers, 1995
24. Wrap-up and planning meeting notes, 1995

Box 11.  Peace Games Papers, 1995

Folder 
1. General correspondence, Mar.-July 1995
2. General correspondence, Aug.-Dec. 1995
3. Bus transportation papers, 1995
4. Bus assignment lists, 1995
5. Return bus list, 1995
6. Competition results, 1995
7. Sports miscellaneous papers, 1995
8. Negotiations papers, 28 Aug.-24 Sept. 1995
9. Negotiations papers, 29 Sept.-18 Dec. 1995
10. Event booklets and newsletters, 1995
11. Miscellaneous papers, 1995
12. Videocassette, 1994-1995

Box 12.  Peace Games Papers, 1996

Folder 
1. Steering committee papers, 1996
2. Marketing committee papers, 1996
3. Sport chairpersons correspondence and meeting notes, 1996
4. Sport chairpersons miscellaneous papers, 1996
5. Sport chairperson handbook, 1996
6. General correspondence, 1996
7. Scarborough transportation papers, 1996
8. Sports correspondence, 1996
9. Sports fliers and newspaper advertisements, 1996
10. Sports venues papers, 1996
11. Sports participants and staff lists, 1996
12. Competition results, 1996
13. Sports rules standardizations, 1996
14. Miscellaneous schedules of events, 1996
15. Competition booklets and newsletters, 1996
16. Equipment needs lists, 1996
17. Miscellaneous papers, Feb.-Aug. 1995
18. Miscellaneous papers, 1995
19. 1996 Peace Games Report, Title to Sports Chair Responsibilities
20. 1996 Peace Games Report, Marketing to Volunteers
21. 1996 Peace Games Report, Results
22. 1996 Peace Games Report, Negotiations to 1997 Proposed Rule Standardization

Box 13.  Peace Games Papers, 1997-2002

Folder 
1. 25th anniversary invitation lists, 1997
2. Bus transportation papers, 1997
3. Rosters, 2 Aug. 1997
4. Rosters, 6 Aug. 1997
5. “1997 Peace Games Recap”
6. Sport chairpersons papers, 1998
7. General correspondence, 1998
8. Ken Long and Associates contract, 1998
9. Sports miscellaneous papers, 1998
10. City Council meeting papers, 1998
11. “Operational Reference Guide,” 1998
12. Miscellaneous papers, 1998
13. 1998 Peace Games “After Action Report,” sections 1-4
14. 1998 Peace Games “After Action Report,” sections 5-8
15. Rule standardizations, 1999
16. Miscellaneous papers, 1999
17. Papers, 2000
18. Committee papers, 2001
19. Information booklets, 2001
20. Rule standardizations, 2001
21. Newspaper clippings, 2001
22. Papers, 2002

Box 14.  Peace Games Papers, 2003-2004

Folder 
1. Committee papers, 2003
2. Rule standardizations, 2003
3. Miscellaneous papers, 2003
4. Sport chairpersons papers, 2004
5. General correspondence, 2004
6. Conference call notes, 2004
7. Executive information packets, 2004
8. Sports miscellaneous papers, 2004
9. Sports tryouts fliers, 2004
10. Rule standardizations, 2004
11. Miscellaneous papers, 2004
12. Miscellaneous items, circa 1972-1983

Box 15.  Peace Games Photographs, 1974-1989

Folder 
1. Photographs, 1974-1976
2. Photographs, 1977
3. Photographs, 1977
4. Photographs, 1977-1978
5. Photographs, 1978
6. Photographs, 1978
7. Photographs, 1979-1983
8. Youth bicycle program photographs, 1983
9. Photographs, 1989
10. Photographs, 1989

Box 16.  Peace Games Photographs, Negatives, and Slides, 1975-2004

Folder 
1. Photographs, 1989
2. Photographs, 1989
3. Photographs, 1989
4.  Photographs, circa 1980-1990
5. Torch Ride photographs, 1991
6. Photographs, 1993-1994
7. Photographs, 1996-1998
8. Photographs, 2004
9. Negatives, circa 1975-1990
10. Negatives, 1990-1991
11. Slides, 1986

Box 17.  Peace Games Slides, 1986-1990

Folder 
1. Slides, 1986
2. Slides, 1986
3. Slides, 1986-1988
4. Slides, 1988
5. Slides, 1988
6. Slides, 1988
7. Slides, 1988
8. Slides, 1988
9. Slides, 1988-1990

Box 18.  Peace Games Slides, 1990

Folder 
1. Slides, 1990
2. Slides, 1990
3. Slides, 1990

OB 70. 

1982 Can-America “The Township Times”
circa 1982-1990 Peace Games walk-a-thon form
1998 Peace Games registration form

OBC 110.

1989 Peace Games broadside
1995 Oct. 15 The Indianapolis Star clipping
1998 July 26 The Indianapolis Star clipping
2002 May 17 The Indianapolis Star clipping
2002 July 24 The Indianapolis Star clipping
2004 April 18 The Indianapolis Star clipping

Collection Information

Size of Collection: 18 mss boxes, 2 oversized folders, (9567 items)
Collection Dates: 1972-2004
Provenance: William Bennett and Jennifer Voreis, August 2005.
Access : The collection is open for research use
Restrictions: None
Reproduction Rights: Permission to reproduce, exhibit, or publish material in this collection must be obtained from the Manuscript Section, Indiana State Library.
Language: Materials are entirely in English.
Alternate Formats: None
Related Holdings: None
Notes: Pre-1983 materials (excluding photographs) were donated by William Bennett.  Post-1983 materials and all photographs were donated by Jennifer Voreis.  1983 papers were provided by both donors.