Catalog Tip of the Week May 2010
Tip #38, 5-28-2010
Attaching to a 1st ed. record (250 field)
If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding. (Do not delete the edition statement.)
If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.
If your item is a different edition such as Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches.
If you are able to attach to a 1st ed. record, be sure to add your item's ISBN in a 020 field if not already present in the record.
Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.
If you have an idea for a tip, send it to cataloging@mjcpl.org
Tip #37, 5-21-2010
Finding a record in Evergreen
Remember that with 67 libraries live on Evergreen Indiana, the catalog is constantly changing. If you have set aside some items because they do not have records in Evergreen, always search for the record again immediately before importing or creating a new one! You can save yourself the trouble of creating original records and help prevent duplicate records if you carefully check the catalog first. You might go away to lunch and come back to find the record already in the system. Never assume that because the record wasn't there an hour ago, it isn't there now.
Also consider whether the record might be in the system but you're just not finding it. Possible reasons you can't find a record include:
- You're using the 13-digit 978 ISBN and the record only contains the 10-digit one.
- The title is a compound word and you're entering it as two words or vice versa.
- You are searching under the series title rather than the book title.
- You're doing a keyword search when you should be selecting author or title.
- The container title for a CD or DVD differs from the disc title (or screen title for a DVD).
- There is a typographical error in the record.
If you find the record one way but not another, please check the record to see if you can determine why, and correct the problem. Add 246 fields for alternative titles and 020 fields for additional ISBNs because if you have trouble finding the item, other catalogers probably will, too.
Tip #36, 5-14-2010
Adding Subject Headings
Evergreen Cat1 catalogers are required to use at least one established subject heading in all bibliographic records.
To satisfy this requirement, catalogers and not limited to the 650 field, but can add other 6xx fields such as a 600, 610, or 651.
Please use Library of Congress Subject Headings (LCSH). One of the easiest ways to check for authorized headings is online at http://authorities.loc.gov/
Hint: If you are cataloging material that is available in another format or edition, you can often find subject headings for your item on one of those other records.
Please do not add local subject headings.
Here's a quick description of the different 6xx fields you can use to satisfy the EI subject heading requirement:
Topical headings:
650 _0 |a Apples |x Harvesting.
Geographic headings:
651 _0 |a United States |x History |y French and Indian War, 1755-1763.
Personal names:
600 10 |a Horne, Lena.
Corporate names:
610 10 |a Indiana. |b Dept. of Child Services.
The spring EI Cataloging Roundtables are almost here! Please plan to attend Tuesday, May 25 from 10:00 a.m. to noon at one of the the two locations: Mitchell Community Public Library and Fulton County Public Library. There will be a PowerPoint presentation on Fixed Fields followed by a Cataloging Q/A and discussion. Participants earn 1 LEU. Register via WebJunction: http://evanced.info/indiana/evanced/eventcalendar.asp
Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/UrlBlockedError.aspx or emailed to any Committee member.
If you have an idea for a tip, send it to cataloging@mjcpl.org
Tip #35, May 7, 2010
Original Cataloging: Vertical Files
Vertical files created at your library can be cataloged in Evergreen. Use the K-level book template and fill as many fields that you wish to.
There is no set standard in Evergreen Indiana as to what should be included in vertical records since they are K-level records. However, the more information in the record, the more keywords are created to assist your patrons in locating the material in the OPAC.
Things to consider:
- You may want to include a 260 field to indicate the date the vertical file was created.
- Decide if you want to include a 505 content note. If the materials in the file are subject to change, this may not be a good idea unless you plan to update the record regularly.
- Add a 599 field for Vertical file.
- Be sure to add at least one LCSH subject heading.
Here's a sample of a vertical file MARC record:
008070101s2010 e 0 0 0 eng d
043. |a n-us-in
092 . |a H VF Acc
245 00.|a Accidents. |p Hendricks County, 2005 |h [vertical file]
260 |c [2010]
300. |a 1 manila folder ; |c 24 x 38 cm.
599 . |a Vertical file record.
650 0. |a Accidents |z Indiana |z Hendricks County.
Don't forget to register for one of the spring EI Cataloging Roundtables scheduled for Tuesday, May 25 from 10:00 a.m. to noon. Locations are: Mitchell Community Public Library and Fulton County Public Library. There will be a PowerPoint presentation on Fixed Fields followed by a Cataloging Q/A and discussion. Participants earn 1 LEU. Register via WebJunction: http://evanced.info/indiana/evanced/eventcalendar.asp
Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.
If you have an idea for a tip, send it to cataloging@mjcpl.org
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