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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week April 2010 Cataloging Tip of the Week April 2010

Tip #34, April 30, 2010

Reminder:  Some 949 fields can no longer be deleted

Government documents held by the State Library are now in the Evergreen Indiana database.  The 949 field of these MARC records identifies the form of the document so it's important that this field is not deleted.

In the past, we've been deleting all 9xx fields except for the 901 and 994.  Now the procedure has changed and we also cannot delete a 949 field if it looks like any of the examples below:

949 __ $h SUDOC    (for government documents in print)

949 __ $h SUDOCC   (for government documents on CD-ROM)

949 __ $h SUDOCF   (for government documents on microfiche)

949 __ $h ONLINE    (for government documents in an online environment)

All other 949 fields should still be deleted.

The complete list of MARC fields that should be deleted can be found on pages 2.6 - 2.8 of the recently updated EI Cataloging Procedures Guide.

Don't forget to register for one of the spring EI Cataloging Roundtables scheduled for Tuesday, May 25 from 10:00 a.m. to noon.  Locations are:  Mitchell Community Public Library and Fulton County Public Library.  There will be a PowerPoint presentation on Fixed Fields followed by a Cataloging Q/A and discussion.  Participants earn 1 LEU.  Register via WebJunction:
http://evanced.info/indiana/evanced/eventcalendar.asp

Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.


If you have an idea for a tip, send it to cataloging@mjcpl.org


Tip #33, April 23, 2010

Cataloging Blu-ray discs in Evergreen Indiana

Since DVDs and Blu-ray discs do not play on the same type of equipment and are formatted differently, they cannot share the same MARC record.  The 538 System Details Note is different for each of these formats.

Examples:

Blu-ray:
538    Blu-ray disc, widescreen presentation; Dolby Digital, 1080p High Definition; requires Blu-ray player.

DVD:
538    DVD; region 1; anamorphic widescreen (2:35:1) presentation; Dolby Digital 5.1; NTSC. 


To assist patrons in identifying which videorecordings are Blu-ray, please enter "[Blu-ray version]" in the 250 field of a Blu-ray MARC record:

250    Special ed., [Blu-ray version]

Other than the 250 and the 538 fields, the records for DVD and Blu-ray will look the same.

If you receive the DVD and Blu-ray versions bundled together in a set, please repackage them separately so each can be attached to the correct MARC record.  If each format does not have a unique ISBN, use the set ISBN and/or UPC code on both records. 

More information about cataloging Blu-ray discs and Blu-ray/DVD combo packages can be found on pages 2.36 - 2.40 of the EI Cataloging Procedures Guide.


Don't forget to register for one of the spring EI Cataloging Roundtables scheduled for Tuesday, May 25 from 10:00 a.m. to noon.  Locations are:  Mitchell Community Public Library and Fulton County Public Library.  There will be a PowerPoint presentation on Fixed Fields followed by a Cataloging Q/A and discussion.  Participants earn 1 LEU.  Register via WebJunction: http://evanced.info/indiana/evanced/eventcalendar.asp


Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #32, April 16, 2010

Matching 028 Fields

The 028 field in a MARC record displays the publisher number for video and sound recordings as well as some printed music.  It's a useful field when trying to decide if the record matches your item. 

However, if everything else in the record,  including the ISBN, matches your item, you can still attach your holding even if the 028 field does not match the publisher number on your material. 

If you do attach an item with a different publisher number, be sure to add another 028 field to reflect this information.

Sample 028 (Publisher number) fields:

028 42 |a019708 |bWalt Disney Home Video
028 42 |a89443 |bParamount Home Entertainment
028 02 |a8368-CD |bBooks on Tape
028 02 |aCK 85098 |bColumbia

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #31, April 9, 2010

CIP Record Reminders

CIP (Cataloging In Publication) MARC records require more than the usual amount of editing when importing them into Evergreen.  These records were created without the actual item in hand so information is often missing or incorrect.  CIP records can be easily recognized by the "8" in the Encoding Level (ELvl) fixed field.

When importing a CIP record:

  • Make sure the 245 field matches the information on the title page.  The title often has subtle changes that can be easily overlooked.  Check the order of the authors in the statement of responsibility.  Remember changes here affect the 100 and 700 fields.
  • Delete the 263 field.
  • Complete the 300 field.  Check for illustrations.  Anything indicated in subfield 'b' needs to be reflected in the Illustrations (Ills) fixed field.
  • Add page numbers for the bibliographic references in the 504 field (if applicable).
  • Check the contents listed in the 505 (if applicable).
  • Replace the "8" in the Encoding Level (ELvl) fixed field with an "I" or "K" to reflect the new level of cataloging.

Don't be misled by title and other information in the CIP portion of the title page verso.  The MARC record should be based on the actual item.

Records already in Evergreen that were one time CIP records may not have been carefully edited so be sure to examine them closely for missing or incorrect information.

The section in our Cataloging Procedures Guide regarding CIP records (p. 2.5-2.6) is currently being revised.

Questions about cataloging in Evergreen can be posted to the ListServ:
https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.


If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #30, April 2, 2010

Cataloging Playaways in Evergreen Indiana

This topic will soon be added to the EI Cataloging Procedures Guide (http://www.in.gov/library/3386.htm), but in the meantime here are some tips on cataloging Playaways in Evergreen:

  • Playaways are cataloged on the sound recording format.
  • The form element in the fixed field is an "s" to indicate that a Playaway is an electronic device.
  • The General Material Designator (GMD) is always [electronic resource].
  • The size in the 300 field is given in inches, not centimeters.
  • Information about batteries and earphones belongs in a 500 field, never the 300 field.
  • Always include a 655 field for "Audiobooks".
  • "Unabridged" or "Abridged" goes in a 500 note unless the words "edition" or "version" are used on the device or container.

Here's an example of the 100-800 fields of a typical Playaway MARC record:

100 1_ Crais, Robert.
245 14 The first rule |h [electronic resource]  /  |c Robert Crais.
260       [Solon, Ohio] : |b Playaway Digital Audio : |b [Manufactured and distributed by] Findaway World, LLC, |c c2010.
300      1 sound media player (ca. 8 hr.) : |b digital ; |c 3 3/8 x 2 1/8 in.
490 1   A Joe Pike novel
500      Earphones and one AAA battery required.
500      Title from Playaway label.
511 0   Performed by the author.
500      Previously released by Brilliance Audio, p2009.
500      Unabridged.
500      Issued on Playaway, a dedicated audio media player.
520      Frank Meyer had the American dream - a wife and family he adored, a successful business - until the day a professional crew invaded his home and murdered everyone inside.
650  0  Pike, Joe (Fictitious character) |v Fiction.
650  0  Married people |x Crimes against |v Fiction.
655  0  Audiobooks.
8001    Crais, Robert. |t Joe Pike novel.   


Arrangement of the fields in this example is based on the AACR2 cataloging rules and the Guide to Cataloging Playaway Devices prepared by the OLAC (OnLine Audiovisual Catalogers):

http://www.olacinc.org/drupal/capc_files/playawaysPDF.pdf

Questions about cataloging in Evergreen can be posted to the ListServ: https://webcms.in.gov/CMS/ioEditor/evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.


If you have an idea for a tip, send it to cataloging@mjcpl.org