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Library > Evergreen Indiana > Member Resources > Print Tutorials > Evergreen Indiana - Weekly Cataloging Tips > Cataloging Tip of the Week October 2009 Cataloging Tip of the Week October 2009

Tip #10, October 30, 2009

Is it M. C. Beaton or M.C. Beaton?

When typing the author's name in the 100 field, always enter a space between the initials.

Do not put spaces between initials in personal or corporate names in the descriptive part of the record, such as the 245 field.

Examples:

100 1_  |a Beaton, M. C.  (space between initials)
245 10  |a There goes the bride / M.C. Beaton.  (no space between initials)

100 1_  |a Griffin, W. E. B. (spaces)
245 14  |a The traffickers / |c W.E.B. Griffin and William E. Butterworth IV. (no spaces)

100 1_  |a Doctorow, E. L. |d 1931-  (spaces)
245  1_ |a Homer & Langley : |b a novel / |c E.L. Doctorow.  (no spaces)


There is still time to sign up for the Advanced Catalog Training classes at Jackson County and Kendallville. 
The Plainfield class is full.

Sign up now for these classes via WebJunction:

  • November 12: Advanced Catalog Training 9:00 am - 4:00 pm at Jackson County Public Library
  • November 20: Advanced Catalog Training 9:00 am - 4:00 pm at Kendallville Public Library

Questions about cataloging in Evergreen can be posted to the ListServ: unsaved:///evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to
cataloging@mjcpl.org

Tip #9, October 23, 2009

Whether or not the publication date in field 260 |c has a 'c' in front of it depends on whether or not you are using the copyright date.

If the item in hand has a publishing date, then that date should be used, without a 'c' in front of the date.  If the only date you can find on the work is the copyright date, then that date should be in the 260 field with a 'c' in front.

Publishing dates can appear on the title page (William Morrow 2007), or part of the edition statement on the t.p. verso (1st edition 2009).  If you can't find a publishing date, then use the copyright date.  Remember a printing date is not a publishing date or a copyright date.

If you have both a publishing date and a copyright date, you can just use the publishing date.   If the dates are different and  you want to use both dates, you  can.  Just be sure to include both dates in the fixed fields and use 't' for the Date Type instead of 's'.

If the only date you can find is a printing date, then use that date, but put it in brackets.

Publishing date: 
260  |aNew York : |bHarperCollins, |c2008.

Copyright date:
260  |aNew York : |bKensington Books, |cc2005.

Both dates (optional):
260 |aNew York : |bPenguin Books, |c2009, c2008.

Printing date:
260 |aNew York : |bBerkley Books, |c[2009].

There's a handy table explaining what dates to use when on the 260 page of the OCLC Bib Formats and Standards at
http://www.oclc.org/bibformats/en/2xx/260.shtm  Among other things, it explains how to catalog a book with copyright renewal dates.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org

Tip #8, October 16, 2009 

As we all know, when new libraries migrate to Evergreen Indiana, each of their holdings are attached to an existing Evergreen record if certain information in both records match.  If no existing Evergreen record has the same information in those "matching points", then the new library's holding migrates with their own MARC record.

It's very important that we pay special attention to these five "matching points" as we import and edit records so holdings from migrating libraries will attach correctly.  The matching points are:

  • ISBN
  • Author
  • Title
  • Pagination
  • Publisher

If you import or attach to a CIP record, it is especially important to check these fields.  Unless the record has been edited, the pagination will be incomplete and the title may be different. 

CIP (cataloging-in-publication) records  are created prior to publication by the Library of Congress and supplied to publishers  for printing in the book.  Because the physical description is not available prior to publication and the title may change before the book is published, this information may be missing or incorrect in the MARC record.  You can recognize a CIP record by the 8 in the ENvl (Encoding level) fixed field.    

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to
cataloging@mjcpl.org

Tip #7, October 9, 2009 

If the title of a work includes the name of an author, performer, publisher, etc. in such a way that it is an integral part of the title (connected by a case ending or other grammatical construction), it should be part of the title proper:    

245 10 |a William Thackeray's Vanity fair /
245 10 |a CBS special report /
245 10 |a Rachael Ray's big orange book /
   

However, don't include words that serve as an introduction and not really intended as part of the title.  This information can be added as part of the statement of responsibility,  a 246 (varying form of title) field, or in a 500 field.    

Steve McQueen in Bullit should be
245 10 |a Bullit /
   

Walt Disney Pictures and Walden Media present The chronicles of Narnia should be
245 14 |a The chronicles of Narnia :
    In short, if your item reads "Bill Smith presents ____", then it's not to be included in the title proper but if it reads "Bill Smith's ___", then it belongs in the 245.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.    

If you have an idea for a tip, send it to cataloging@mjcpl.org 

Tip #6, October 2, 2009

When measuring the size of the book being cataloged, you should always round up to the higher centimeter rather than rounding down to the lower one.  If a book measures 24.1 centimeters on your ruler, the height of the books should be recorded as 25 cm. in the 300 subfield c.

The reasoning behind this cataloging rule is the following: If the library’s book shelves are set at 24 centimeters, a book measuring 24.1 centimeters would not fit on the shelf.  It would have to be shelved in a location where the book shelves were set at 25 centimeters or higher.

Questions about cataloging in Evergreen can be posted to the ListServ: evergreen_indiana-catalog@lists.in.gov or emailed to any Committee member.

If you have an idea for a tip, send it to cataloging@mjcpl.org