Indiana Administrative Rules

(A) Preparation of Forms. The Division of State Court Administration (Division), pursuant to these rules and IC 33-24-6-3, shall draft forms to be used in the gathering of statistical data and other information and shall submit the proposed forms to the Supreme Court for approval. After the Supreme Court approves the forms the Division shall distribute the forms to all courts to be used in preparation of reports.

(B) Quarterly Case Status Reports.

(1) All trial courts shall prepare quarterly case status reports, on forms approved under the provisions of Administrative Rule 1(A), concerning the judicial work of their respective courts. The last day of the reporting period for the quarterly case status reports shall be March 31, June 30, September 30, and December 31.

(2) The judge of the trial court may require clerks, court reporters, or any other officer or employee of the court to furnish the information needed to prepare the reports.

(3) The judge of the trial court shall cause the quarterly case status reports to be filed with the Division no later than ten (10) calendar days after the end of the reporting period in electronic format as established by the Division.

(4) The method for assigning case numbers set out below is intended for all purposes, including court costs, but it does not affect the court’s ability to waive multiple court costs in selected cases or to try related cases as one.

(a) Criminal Cases and Infractions. The clerk shall assign one case number to each defendant charged with one or more criminal offenses or infractions arising out of the same incident, or multiple incidents occurring on the same date, to be tried as one case, regardless of the number of counts or citations charged against the defendant. The case shall be designated as a MR--Murder, FA--Class A Felony, FB--Class B Felony, FC--Class C Felony, FD--Class D Felony, CM--Criminal Misdemeanor, MC--Miscellaneous Criminal, or IF--Infraction, and shall be counted as one case on the quarterly case status report. When the defendant is charged with multiple charges involving different case type categories, the case number shall be designated so as to reflect only the most serious charge.

(b) Ordinance Violations. Counts or citations charging ordinance violations shall not be included in the criminal case. The clerk shall assign one case number designated as an OV - Local Ordinance Violation, or OE - Exempted Ordinance Violation case type to each defendant charged with one or more ordinance violations arising out of the same incident, or multiple incidents occurring on the same date, to be tried as one case, regardless of the number of counts or citations charged against the defendant, and the case shall be counted as one case on the quarterly case status report.

(c) Juvenile Cases. The clerk shall assign a separate case number to each juvenile who is the subject of a Juvenile CHINS--JC, Juvenile Delinquency--JD, Juvenile Status--JS, Juvenile Termination of Parental Rights--JT, Juvenile Paternity--JP and Juvenile Miscellaneous--JM case, for all events and conduct that arise out of the same incident. Each juvenile case number shall be counted as a case on the court's quarterly case status reports.

(1) All probation officers or probation departments shall compile and prepare reports on the information required by IC 11-13-1-4 concerning the work of the respective office. All probation officers or probation departments shall file, on forms approved pursuant to the provisions of Administrative Rule 1(A), the following reports:

(a) Quarterly statistical reports. The last day of the reporting period for the quarterly reports shall be March 31, June 30, September 30, and December 31.

(b) An annual operations report. The reporting period for the annual operations report begins on January 1 and ends on December 31.

(2) The quarterly statistical reports and the annual operations report shall be filed with the Division no later than ten (10) calendar days after the end of the reporting period, in electronic format as established by the Division.

(3) Every trial judge or chief judge of a unified court system shall require the probation officer or probation department subject to the judge's direction and control to comply with these reporting requirements.

(D) Judge's Confirmation of Reporting. The judge of the court or the chief judge of a unified court system shall review all reports and confirm, through a process established by the Division, the completion and filing of all reports,.

(E) County Caseload Plans. The courts of record in a county shall, by a local rule, implement a caseload allocation plan for the county that ensures an even distribution of judicial workload among the courts of record in the county.

(1) Schedule for Plans. The Indiana Supreme Court Division of State Court Administration (Division), with Supreme Court approval, shall prepare and publish a schedule for the submission and approval of such local caseload allocation plans. The schedule shall ensure that the courts of record in each county must review and submit a new plan or re-submit an existing plan not less than once every two (2) years.

(2) Weighted Caseload Measures and Caseload Variance. Based on the statistical reports submitted pursuant to this rule and a weighted caseload measures system, the Division shall prepare and publish annually a weighted caseload report on the caseload of the Indiana trial courts of record.

The caseload allocation plans required under this section must ensure that the variance, or difference, in utilization between any two courts of record in the county does not exceed 0.40 based on a weighted caseload measures system.

(3) Approval of Plans. With Supreme Court approval, the Division may approve a county plan that complies with the 0.40 utilization variance, return a plan that does not comply and request revisions, grant an exception for good cause shown, or reject a plan for not complying with the utilization variance. Should a county fail to adopt such a plan, the Supreme Court shall prescribe a plan for use by the county.

Schedule and Format for Adoption of County Caseload Allocation Plans (with Supreme Court Order)

Rule 2. Reporting Fiscal Matters

(A) Preparation of Fiscal Reporting Forms. The Division of State Court Administration (Division), pursuant to these rules and IC 33-24-6-3, shall draft forms to be used in the gathering of revenue, budget and expenditure data from the courts and shall submit the proposed forms to the Supreme Court for approval. The revenue report forms shall collect data on the revenues generated by the operation of the courts within the county, the categories for which monies were collected, the amounts collected in each category, and how the collected funds were distributed. The budget and expenditure forms shall collect data on the requested budgets of the courts and their offices for the upcoming calendar year, the approved budgets for the courts and their offices for the upcoming year, the actual expenditures of the court and their offices during the previous calendar year, specifying the categories for which funds were requested, approved and spent.

After the Supreme Court approves the forms the Division shall distribute the forms to all courts to be used in preparation of reports. All trial courts shall prepare, on forms approved under the provisions of this rule, fiscal reports on the receipt and expenditure of public money by and for the operation of the courts.

(B) Report of Clerk on Revenues. Within ten (10) days after the close of the calendar year, the Clerk of the Court shall report to the judge of the court, or chief judge of a unified court system, all information necessary for the completion of the revenue report form. In the case of a City or Town Court, if there is no clerk, the judge of a City or Town Court shall prepare such report.

(C) Report of Judge. The judge of the trial court or the chief judge of a unified court system shall cause the fiscal reports to be filed with the Division no later than twenty (20) days after the end of the calendar year for the reporting period in electronic format as established by the Division.

Rule 3. Administrative Districts

(A) The State of Indiana is hereby divided into twenty-six (26) administrative districts as follows:

(1) District 1, consisting of Lake County;

(2) District 2, consisting of Porter, Newton, Jasper and Benton Counties;

(3) District 3, consisting of LaPorte, Starke and Pulaski Counties;

(4) District 4, consisting of St. Joseph County;

(5) District 5, consisting of Elkhart, Marshall and Kosciusko Counties;

(6) District 6, consisting of LaGrange, Steuben, Noble, DeKalb and Whitley Counties;

(7) District 7, consisting of Allen County;

(8) District 8, consisting of Fulton, Miami, Cass and Howard Counties;

(9) District 9, consisting of Wabash, Huntington, Wells and Adams Counties;

(10) District 10, consisting of White, Carroll and Tippecanoe Counties;

(11) District 11, consisting of Warren, Fountain, Montgomery, Vermillion and Parke Counties;

(12) District 12, consisting of Clinton, Boone, Tipton and Hamilton Counties;

(13) District 13, consisting of Marion County;

(14) District 14, consisting of Grant and Madison Counties.;

(15) District 15, consisting of Blackford, Jay, Delaware, Randolph and Henry Counties;

(16) District 16, consisting of Hendricks and Morgan Counties;

(17) District 17, consisting of Hancock, Shelby and Johnson Counties;

(18) District 18, consisting of Wayne, Rush, Fayette, Union and Franklin Counties;

(19) District 19, consisting of Vigo, Clay, Putnam and Sullivan Counties;

(20) District 20, consisting of Owen, Greene, Monroe and Lawrence Counties;

(21) District 21, consisting of Brown, Bartholomew, Decatur, Jackson and Jennings Counties;

(22) District 22, consisting of Ripley, Dearborn, Ohio, Jefferson and Switzerland Counties;

(23) District 23, consisting of Scott, Clark and Floyd Counties;

(24) District 24, consisting of Orange, Washington, Crawford and Harrison Counties;

(25) District 25, consisting of Knox, Daviess, Martin, Pike, Dubois, Perry and Spencer Counties; and,

(26) District 26, consisting of Gibson, Posey, Vanderburgh and Warrick Counties.

(B) The Board of Directors of the Judicial Conference of Indiana shall, by rule, establish a structure for the governance, management and administration of the judicial districts.

Rule 4. Committees

(A) Records Management Committee.

(1) Creation and Members. There is hereby created a committee to be known as the Records Management Committee. The Records Management Committee shall consist of members representative of the agencies responsible for the management and maintenance of the records of the courts throughout the State of Indiana. The members of the Records Management Committee shall be appointed by the Supreme Court and shall serve at the pleasure of the Court. A member of the Supreme Court shall serve as chair of the Committee. The Executive Director and staff of the Division of State Court Administration shall assist the Committee in the performance of its duties.

(2) Duties of the Committee. The Records Management Committee shall conduct a continuous study of the practices, procedures, and systems for the maintenance, management and retention of court records employed by the courts and offices serving the courts of this State. Such study may include micrographics, imaging, copiers, fax machines, courtroom security and disaster prevention planning. The committee shall submit to the Supreme Court from time to time recommendations for the modernization, improvement and standardization of such practices, procedures and systems.

(3) Meetings and Compensation. The Records Management Committee shall meet at the call of the chair. The Records Management Committee shall act by vote of a majority of the members present at a committee meeting. All members who are public employees shall serve without compensation. Members who are not public employees shall receive a per diem compensation as the Supreme Court shall fix from time to time. All members shall receive mileage and reimbursement for reasonable expenses necessary for the performance of any duty incidental to service on the Records Management Committee.

(4) Suggestions for Improvement. The Committee shall encourage suggestions from all interested parties and the public for the improvement of the records management system employed by the courts and court agencies. These recommendations should be submitted in writing to the Division of State Court Administration.

(B) Judicial Technology and Automation Committee.

(1) Creation and Members. In order to develop a uniform policy on implementation of information technology by the Indiana judicial system, there is hereby created a committee to be known as the Indiana Judicial Technology and Automation Committee. The members of the Committee shall be appointed by the Supreme Court and shall serve at the pleasure of the Court. A member of the Supreme Court shall serve as chair of the Committee. The Executive Director and staff of the Division of State Court Administration shall assist the Committee in the performance of its duties.

(2) Duties of the Committee. The Judicial Technology and Automation Committee shall conduct a continuous study of information technology applications for Indiana's judicial system. The Committee's charge includes but is not limited to the development of a long-range strategy for technology and automation in Indiana's judicial system. Such strategy may involve approaches for funding and implementation as well as the development of standards for judicial information case management systems, judicial data processing, electronic filling, deployment and use of judicial information on the Internet, and for all related technologies used in the courts. The Committee shall from time to time recommend to the Supreme Court the implementation of policies, standards and rules which promote effective use of technology and automation in the courts.

(3) Meetings and Compensation. The Committee shall meet at the call of the chair. The Committee shall act by a vote of a majority of the members present at a committee meeting. All members who are public employees shall serve without compensation. Members who are not public employees shall receive a per diem compensation as the Supreme Court shall fix from time to time. All members shall receive mileage and reimbursement for reasonable expenses necessary for the performance of any duty incidental to service on the Committee.

(1) Creation and Members. There is hereby created a commission to be known as the Indiana Supreme Court Commission on Race and Gender Fairness. The commission shall consist of not less than ten (10) and not more than twenty-five (25) members representative of the Indiana judiciary, the practicing bar, academia, state and local government, public organizations, law enforcement, and corrections. The members of the commission shall be appointed by the Supreme Court and shall serve for a period of five (5) years each at the pleasure of the Supreme Court. The Supreme Court shall appoint a chair of the commission. A member of the commission shall serve as secretary. The Executive Director and staff of the Division of State Court Administration shall assist the commission in performance of its duties.

(2) Duties of the Commission. The Indiana Supreme Court Commission on Race and Gender Fairness shall study the status of race and gender fairness in Indiana's justice system and shall investigate ways to improve race and gender fairness in the courts, legal system, among legal service providers, state and local government, and among public organizations. The Commission shall from time to time recommend to the Supreme Court the implementation of policies and procedures which promote race and gender fairness in the courts, among legal service providers in state and local government and by public organizations.

(3) Meetings and Compensation. The commission shall meet at the call of the chair. The commission shall act by vote of a majority of the members present at a commission meeting. All members who are public employees shall serve without compensation. Members who are not public employees shall receive a per diem compensation as the Supreme Court shall fix from time to time. All members shall receive mileage and reimbursement for reasonable expenses necessary for the performance of any duty incidental to service on the Commission.

(D) Indiana Supreme Court Committee on Self-Represented Litigants.

(1) Creation, Members and Staff Support. There is hereby created a committee to be known as the Indiana Supreme Court Committee on Self-Represented Litigants. The committee shall consist of members representative of the Indiana judiciary, the practicing bar, academia, state and local government and public organizations. The Supreme Court shall appoint the members and shall appoint one of them as chair of the Committee. Except for initial terms, which shall be staggered, the term of each member and chair shall be three (3) years. The members shall serve at the pleasure of the Supreme Court. The Executive Director and staff of the Division of State Court Administration shall assist the Committee in the performance of its duties.

(2) Duties of the Committee. The Indiana Supreme Court Committee on Self-Represented Litigants shall conduct a continuous study of the practices, procedures, and systems for serving self-represented litigants in Indiana courts. The Committee's charge includes but is not limited to providing a long-range strategy for improving access to justice for self- represented litigants. Such strategy may involve development of protocols for judges, clerks, and their staffs in addition to providing general guidance to the courts, legal service providers, and public organizations through training about meeting the needs of self-represented litigants. The Committee shall from time to time recommend to the Supreme Court the implementation of policies and procedures that promote access to justice in the courts for self-represented litigants.

(3) Meetings and Compensation. The Indiana Supreme Court Committee on Self-Represented Litigants shall meet not less than four times per year and other times at the call of the chair. The Committee shall act by vote of a majority of the members present at a committee meeting. All members who are public employees shall serve without compensation. Members who are not public employees shall receive a per diem compensation, as the Supreme Court shall fix from time to time. All members shall receive mileage and reimbursement for reasonable expenses necessary for the performance of any duty incidental to service on the Committee.

(E) Indiana Supreme Court Advisory Commission on Guardian ad Litem (“GAL”)/Court Appointed Special Advocate (“CASA”)

(1) Creation, Members and Staff Support. There is hereby created a commission to be known as the Indiana Supreme Court Advisory Commission on GAL/CASA. The Commission shall consist of eighteen (18) members representative of the Indiana judiciary and directors of certified, volunteer based GAL/CASA programs. The Commission shall include three GAL/CASA program directors and one member of the judiciary each from four regions of Indiana (North, South, East, West) and two at-large members of the judiciary. The Indiana Supreme Court shall appoint the members. The term of each member and the chair shall be three (3) years. The terms of the program directors shall be staggered so that one representative is appointed from each region every year. The terms of the judicial representatives shall also be staggered so that two judicial representatives are appointed each year. All members shall serve at the pleasure of the Supreme Court. The Commission members shall elect a Chair. Vice-Chair and other officers at the first meeting of the year. The Executive Director and of the Division of State Court Administration, the Division's GAL/CASA Director and Division staff shall assist the Commission in the performance of its duties. The Division GAL/CASA Director shall serve as ex-officio member of the Commission.

(2) Duties of the Commission. The Indiana Supreme Court Advisory Commission on GAL/CASA shall conduct a continuous study of the GAL/CASA services in Indiana and shall provide support and guidance to the Indiana Supreme Court on how best to provide GAL/CASA services. The Commission's charge includes but is not limited to providing a long-range strategy for promoting, expanding and training child advocacy GAL/CASA programs. The Commission shall from time to time review the GAL/CASA Program Standards and Code of Ethics and make recommendations to the Supreme Court for their improvement.

(3) Meetings and Compensation. The Commission shall meet at least quarterly and at such other times as called by the chair. The Commission shall act by a vote of a majority. For voting purposes, a simple majority of a nine-member quorum is required. All members who are public employees shall serve without compensation. Members who are not public employees shall receive a per diem compensation, as the Supreme Court shall fix from time to time. All members shall receive mileage and reimbursement for reasonable expenses for the performance of any duty incidental to service on the Commission.

Rule 5. Payment and Notification Procedures

(A) Special Judge Fees. The Division of State Court Administration shall administer the payment procedure for special judge fees in accordance with this provision.

(1) Entitlement. As provided in Trial Rule 79(P), all persons other than a full-time judge, magistrate, or other employee of the judiciary who serve as special judge are entitled to a fee of twenty-five dollars ($25.00) per day for each jurisdiction served for the entry of judgments and orders and hearings incidental to such entries. Persons residing outside the county where service is rendered shall be entitled to mileage and reimbursement paid in accordance with standards set for other public officials of the State. Senior Judges who serve as special judges shall be paid in accordance with a schedule published by the Executive Director of State Court Administration. Senior Judges are not entitled to compensation for special judge service when the service is performed on the same day he or she serves as a senior judge.

(2) Procedure for Payment. A special judge shall file his or her claim for compensation with the Division of State Court Administration on forms provided by such agency as prescribed by the State Board of Accounts. Any claim for services as special judge shall encompass a specified period of time and shall include all such services rendered during such period of time. The Division of State Court Administration shall present the claim form to the Auditor of the State for payment.

(3) Timely Filing of Claims. Claims for compensation shall be filed by the special judge no later than ninety (90) days from the date of service.

(B) Senior Judges. The Division of State Court Administration shall administer the payment procedures for senior judges in accordance with the provisions set forth in this rule.

(1) Appointment. The Court of Appeals, the Tax Court, a circuit, superior or probate court may request that the Supreme Court provide senior judge services. The request must contain the reasons for the request and the estimated duration of the need for senior judge services. Upon approving the request, the Supreme Court may appoint one or more senior judges to serve the requesting court consistent with this rule. The Supreme Court shall fix the term or period of time for the senior judge appointment.

(2) Number of Senior Judge Days for Requesting Court. Each year, the Supreme Court shall fix, based upon the recommendation of the Executive Director of the Indiana Supreme Court Division of State Court Administration, who shall use the Indiana Weighted Caseload Measures System, the annual statistical reports, and other relevant criteria, the number of senior judge days that each court may use. Every court authorized in this rule to use senior judges will be entitled to a minimum of ten (10) days of senior judge service during the year of appointment.

(3) Qualification for Senior Judge Status. A person who is certified by the Indiana Judicial Nominating Commission may serve as senior judge. Each year the Indiana Judicial Nominating Commission shall certify to the Supreme Court that a person who is certified:

(a) (i) has served in their judicial capacity for at least four (4) years and (ii) at least one of those years was within five (5) years of the application or, in the event the four years of service was more than five (5) years prior to the application, has served at least thirty (30) days as a senior judge during a calendar year within five (5) years of the application; except that the Indiana Judicial Nominating Commission may, upon the finding of exceptional circumstances, waive the foregoing criteria and certify a senior judge with less service than specified above;

(b) agrees to serve as a senior judge for at least thirty (30) days in the year of appointment and has not in any previous year of service failed to serve for at least thirty (30) days without good cause as determined by the Indiana Judicial Nominating Commission.

(c) agrees to comply with the Code of Judicial Conduct; further agrees to not serve as an elected official or employee of a governmental entity or subdivision except with Supreme Court permission;

(d) agrees to serve where assigned; and that the service shall be substantially equivalent to the daily calendar of the court to which the senior judge is assigned;

(e) agrees to continue to serve in all special judge cases in which the person who is certified was serving as a special judge at the time the person left office without receiving senior judge credit for such service; however, upon the finding of exceptional circumstances at the discretion of the Supreme Court, a senior judge serving as a special judge may receive senior judge credit;

(f) agrees,

(i) in the case of a senior judge appointed or assigned to serve a trial court, not to represent any client in any case before a court in which the senior judge is appointed or assigned as senior judge and to disclose to the parties coming before him in his capacity as a senior judge whenever, within the previous one (1) year, he has served as an ADR neutral for: 1) a lawyer or lawyer’s firm of a party to the case, or 2) a party currently before the court. Following the disclosure, unless all parties agree on the record that the senior judge may hear the case, the senior judge must recuse; and,

(ii) in the case of a senior judge appointed or assigned to serve an appellate court, (1) not to represent any client in any case before an Indiana appellate court, (2) not to serve as an ADR neutral in any case in which he or she participated as a judicial officer, (3) not to serve as a judicial officer in any case in which he or she participated as an ADR neutral, and (4) not to represent any client in any case before a tribunal whose decisions are subject to review by an Indiana appellate court.

(g) is fit to serve as a senior judge.

(4) Jurisdiction. A senior judge shall have the same jurisdiction as the presiding judge of the court where the judge is appointed but only during the days that the senior judge is serving in such court. A senior judge who has been appointed to serve in a court shall have jurisdiction at any time during such appointment to officiate at marriages and administer oaths the same as the judge of the court of service. A senior judge retains jurisdiction in an individual case on the order of the presiding judge of the court in which the case is pending;

(5) Oath of Office. Upon initial certification as a senior judge, the senior judge shall take an oath of office and shall file it with the Clerk of the Indiana Supreme Court.

(6) Per Diem Allowance. As provided by statute, a senior judge is entitled to senior judge service credit and a per diem allowance of one hundred dollars ($100.00) per day for the first thirty (30) days of service in a calendar year. Pursuant to statute, the Indiana Supreme Court may adjust the per diem rate and increase it to not more than two hundred fifty dollars ($250.00) for each day of service after the first thirty (30) days. A senior judge who serves less than the daily calendar of the court where the judge is serving shall report only the fractional amount of the day served for payment and credit. A senior judge residing outside of the county where service is rendered is entitled to reimbursement for mileage at a rate equal to other public officials as established by state law and reasonable expenses incurred in performing the duties of senior judge for each day served. A senior judge may not be compensated as such for more than one hundred (100) calendar days in the aggregate during any one calendar year.

(7) Procedure for Payment. A senior judge shall file a claim for compensation with the Division of State Court Administration (Division) on forms provided by such agency as prescribed by the State Board of Accounts. The Division shall promptly present the claim to the Auditor of State for payment. Claims for compensation shall be filed no later than thirty (30) days from the date of service.

(8) Qualification for Benefits. As provided by statute, a senior judge who is appointed by the Supreme Court to serve for a period equal to or greater than thirty (30) working days is a state employee for purposes for state insurance benefits. A senior judge becomes eligible for state insurance upon appointment. In the event a senior judge fails to serve at least thirty (30) days during any year of appointment, that senior judge's eligibility to state insurance benefits based on senior judge service shall cease and terminate at the end of that year. A senior judge whose eligibility to state insurance benefits has terminated under this subsection may become eligible again if the judge is certified by the Judicial Nominating Commission pursuant to Section (B)(3) of this Rule and is appointed to serve in a court, but only after serving as a senior judge a minimum of thirty (30) days during the year of appointment. A senior judge who waives per diem pay is entitled to receive senior judge service credit and to state insurance benefits for service that substantially complies with the appointment of the Supreme Court. As used in this rule, term “state insurance benefits” includes group health, life, dental, and vision insurance benefits and other benefits offered by the State of Indiana to its elected officials from time to time.

(9) Senior Judge Serving as Mediator. A senior judge who is also a registered mediator and serves as a mediator in court-ordered mediation pursuant to IC 33-23-3-3, or on a pro bono basis, may receive senior judge service credit for said mediation service provided that the senior judge is not compensated at a rate greater than the per diem rate for senior judges.

(C) Notice of Commencement or Termination of Term in Office and Employment.

(1) Notice by Judges. Each elected or appointed circuit, superior, county, probate, city, town or small claims court judge shall give notice to the Indiana Supreme Court Division of State Court Administration of:

(a) the commencement and termination of the judge's term of office;

(b) the employment or termination of any magistrate, referee, commissioner, hearing officer, or other appointed judicial officer, whether such judicial officer is paid by the State of Indiana or by another entity. This notice must designate the position as full or part time, state the number of hours per week that the position requires and identify all court(s) in which such appointed judicial officer shall serve.

(2) Notice by Prosecuting Attorneys. Each elected or appointed prosecuting attorney shall give notice to the Indiana Supreme Court Division of State Court Administration of:

(a) the commencement and termination of the prosecuting attorney's term of office and, pursuant to statute, whether the position will be full or part time;

(b) the employment or termination of a deputy prosecuting attorney whose salary is paid by the State of Indiana and, pursuant to statute, whether the position will be full or part time.

(3) Content and Time of Notice. The notice must be given at least two (2) weeks in advance of the beginning or termination of the term in office or employment on forms designed by the Division of State Court Administration.

Schedule for Payment For Senior Judges Who Serve as Special Judges And Senior Judges Who Serve as Mediators

Rule 6. Court Case Records Media Storage Standards

(A) Application of Standards. All courts and clerks of court in the State of Indiana shall meet the standards set forth under this rule regarding the use of: (1) microfilm for the preservation of any record of a court or a court agency; (2) digital imaging technology for the storage and preservation of any record of a court or of a court agency; (3) hybrid systems producing both digital images and microfilm; and, (4) any related system created by advances in technology for the preservation of any record of a court or of a court agency. These standards shall apply to all records, regardless of medium, kept by courts, their clerks, and court agencies, including the methods used to reproduce or create records electronically and to the methods, systems, and formats used to store, archive, and reproduce records electronically for the purpose of maintenance and preservation of records. Only those records or record series which have been approved for microfilming under Administrative Rule 7 shall be eligible for microfilming.

(B) Definitions. The following definitions shall apply to this Administrative Rule 6:

(1) “Archival,” as this term applies to records maintained in electronic form, means that point at which a document is no longer subject to modification and is maintained to ensure reasonably its preservation according to the appropriate record retention schedule as found in Administrative Rule 7.

(2) “Clerk” means the Clerk of the Indiana Supreme Court, Court of Appeals, and Tax Court, the Clerk of a Circuit, Superior, Probate, or County Court, the Clerk of a City or Town Court, and the Clerk of a Marion County Small Claims Court, including staff.

(3) “Court” means the Indiana Supreme Court, Court of Appeals, Tax Court, and all Circuit, Superior, Probate, City, Town, or Small Claims Courts.

(4) “Court Agency” means a section, division, or department performing duties for the Court or Clerk and which has been created by statute or court rule or works at the direction of the court or clerk of court.

(5) “Court Case Record” has the same meaning as “Case Record” that is defined in Administrative Rule 9(C)(2).

(6) “Digital Image” means an electronic file consisting of digital data, which, when reconstructed on a display screen, a hard copy print, or on microfilm, appears as the original document.

(7) “Digital Imaging” means the process by which a document or photograph is scanned by a computer and converted from analog format to a computer-readable digital format.

(8) “Digital Duplicate” means any copy of digital images used for reference or communication.

(9) “Digital Imaging File Format” means the program used to store Digital Masters of Digital Images.

(10) “Digital Master” means the record copy of an electronic record transferred directly from a computer onto an electronic storage medium.

(11) “Digital Media” refers to the physical method for storing digital records and images. There are two types: magnetic and optical. Examples of the former are magnetic disks, tape, and Digital Audio Tape (DAT). Examples of optical media include Compact Disk (C-D, CD-ROM), Write- Once, Read-Many (WORM) disk, Erasable Optical Disk (EO), and Digital Versatile Disk (DVD).

(12) “Division” means the Division of State Court Administration.

(13) “DPI” means dots per inch and is used as a measure of the number of dots recorded in either a vertical or horizontal plane for each inch. It is used to measure scanning resolution.

(14) “Hybrid Imaging System” means a system that produces both micrographic and digital images, either simultaneously or one from the other.

(15) “Image Enhancement” means the process of manipulating a scanned image with software, to lighten or darken the image, to increase sharpness, alter contrast, or to filter out data elements appearing on the document.

(16) “Index” means descriptive locator information attached to a digital image that enables a requestor to identify the file and retrieve it from the electronic storage medium.

(17) “In electronic Form” means any information in a court record in a form that is readable through the use of an electronic device, regardless of the manner in which it was created.

(18) “ISO” means International Standards Organization.

(19) “Metadata” means a standardized structure format and control vocabulary which allows for the precise description of record content, location, and value.

(20) “Microfilm” means a photographic film containing an image greatly reduced in size from the original, or the process of generating microphotographs on film.

(21) “Microform” means any form, usually film, which contains microphotographs.

(22) “Migration” means the process of upgrading electronic systems to new technologies while preserving accessibility to existing records. It includes transferring one electronic data format to another when a new computer or data management system is incompatible with its existing system. It also means the process of moving electronic data from one storage device or medium to another.

(23) “Noise” means background discoloration of paper and stains on paper caused by aging, handling, and accidental spilling of fluids.

(24) “Open System Standard” means a published and commonly available interface specification that describes services provided by a software product. Such specifications are available to anyone and have evolved through consensus and are open to the entire industry.

(25) “Record Series” means a group of related documents, either as to form or content, which are arranged under a single filing system; are kept together as a unit because they consist of the same form, relate to the same subject, result from the same activity; or which have certain similar physical characteristics such as computer magnetic tapes or disks, or as microforms.

(26) “Record Retention Schedules” means a series of documents governing, on a continuing basis, the retention and disposal of records of a Court, Clerk, or Court Agency.

(27) “Refreshing” means the copying of an image or of a whole storage medium for the purpose of preserving or enhancing the quality of a digital image.

(28) “Reproduction” means the process of making an exact copy from an existing document in the same or a different medium.

(29) “Scanning Resolution” means the quality of a digital image resulting from its initial scanning. It is represented in the number of dots per inch (“dpi”), used to represent the image.

(30) “Specifications” means a set of requirements to be satisfied, and whenever appropriate, the procedure by which it may be determined whether the given requirements are satisfied.

(31) “Standard” means a uniformly accepted set of specifications for a predefined norm. “ANSI/AIIM” means the American National Standards Institute and the Association for Information and Imaging Management. “CCITT” means the Consultative Committee on International Telegraphy and Telephony. Specific standards appear both by number and by name.

(32) “Target” means any document or chart containing identification information, coding or test criteria used in conjunction with microfilming. A target is an aid to technical or bibliographical control, which is photographed on the film preceding or following a document or series of documents.

(33) Thresholding refers to the level at which data elements are removed from the scanned document. During thresholding, individual pixels in an image are marked as object pixels if their value is greater than some threshold value and as background pixels otherwise. Thresholding is used in eliminating background discoloration of paper and stains on paper caused by aging, handling, and accidental spilling of fluids.

(34) “WORM” means Write-Once, Read-Many.

(1) A microfilm record produced and documented in accordance with the provisions of this rule, or a duplicate copy of such microform kept by the court, is the official record of the Court or Court Agency, regardless of whether or not an original paper document exists.

(2) A document generated from a digital image produced in accordance with the provisions of this rule is the official record of the Court or Court Agency, regardless of whether or not an original paper document exists.

(D) Microfilm Specifications. Specifications for microfilm equipment, film, and photographic chemicals must meet appropriate standards referenced in section (G) of this rule. However, before a court, clerk, or court agency shall install such a system to create an official record, systems specifications must be forwarded to the Division, in writing, to determine compliance with Trial Rule 77(J).

(E) Digital Imaging Specifications. Specifications for digital imaging systems must meet appropriate standards referenced in section (H) of this rule. However, before a court, clerk, or court agency shall install such a system to create an official record, systems specifications must be forwarded to the Division, in writing, to determine compliance with Trial Rule 77(J).

(F) General Standards.

(1) Courts, Clerks and Court Agencies shall ensure that records generated by, or received by, the courts are preserved in accordance with the applicable record retention schedules in Administrative Rule 7.

(2) Records required to be placed in the Record of Judgments and Orders (RJO) as paper or in electronic format, and records with a retention schedule of fifteen (15) years or more, are classified as permanent. Such records must be scanned using a dpi as specified in Administrative Rule 6(H)(2)(a)(ii).

(3) Microform and Digital Media used for the storage of court records shall be inspected at least annually to verify that no deterioration has occurred, incorporating the appropriate ANSI/AIIM standard for microfilm or for digital data deterioration in accordance with Administrative Rule 6(H)(3)(i). Such inspection results shall be forwarded to the Division, on a form available from the Division.

(G) Microfilm Standards.

(1) Documentation. A formal written documentation file shall be created by the Clerk or the appropriate public agency and retained for the microfilm process, incorporating the following:

(a) That every stage of the microfilm process is covered by a written procedure and kept in the documentation file including:

(i) Authority to microfilm specific records;

(ii) A preparation guide concerning the arrangement of the originals on microfilm;

(iii) Any policy to select which filed documents will be placed on microfilm;

(iv) Any contracts with in-house record custodians or agents of vendors who will perform the actual microfilming (either in-house or through a vendor);

(v) Maintenance of the “Certificate of Destruction” form and approval correspondence from the Division.

(b) The reproduction processes employed to assure accuracy.

(c) Verification of each microfilm image against the original for completeness and legibility. The verification process shall be part of the certification procedure submitted to the Division.

(d) The justification for the microfilming of originals (i.e., space reduction, security) and the written process for the destruction of originals as authorized by an approved retention schedule.

(e) The identity of supervisors of the microfilming procedures who are capable of giving evidence of these procedures.

(f) The retention schedule from Administrative Rule 7 for the documentation matching the expected longevity of the microform.

(g) Certification of compliance with this documentation procedure to the Division.

(2) Legibility.

(a) If a standard is updated or superseded, the most current one applies to those records preserved after its effective date.

(b) Resolution. A microform system for source documents shall be tested for resolution capability under procedures set forth in the appropriate section of ANSI/AIIM MS23-2004, both upon installation of the system and at the beginning and end of each roll of microfilm, by use of a camera test chart, such as the “Rotary Camera Test Chart,” ANSI/AIIM MS 17-2001; “The Planetary Camera Test Chart,” ANSI/ISO Test Chart No. 2, arranged one in each of the four corners of the image area and one in the center; or any equivalent chart incorporating the appropriate camera test charts. Where camera-generated roll microfilm is not used, a microform of the appropriate camera test chart must be generated weekly. Micrographic systems used for court records must meet the following standards for resolution:

(i) A micrographic system for source documents must produce a quality index level of not less than 5.0 for third-generation microfilm as measured according to American National Standard Practice for Operational Procedures/Inspection and Quality Control of First-Generation, Silver-Gelatin Microfilm of Documents. ANSI/AIIM MS23-2004, In applying this standard, a lower-case letter “e” height of 1.4 millimeters or less must be used;

(ii) All pattern groups on the camera test chart must be read. The smallest line pattern (highest numerical designation) in which both horizontal and vertical line direction is clearly discernible is the resolving power of that pattern group. The lowest numerical resolving power of all the pattern groups on the camera test chart is the resolving power of the micrographic system;

(iii) The film used in reading the camera test chart must be processed to the density standard of Administrative Rule 6(G)(2)(c)(i);

(iv) A computer-output microfilm system must produce quality index of not less than 5.0 for third-generation microfilm as measured according to American National Standard Practice for Operational Practices/Inspection and Quality Control for Alphanumeric Computer-Output Microforms. ANSI/AIIM MS1-1996.

(v) Conversion of archival data stored on a Digital Master [(H) (1) (g)], may occur at a quality index level of 4.0, upon written pre-approval from the Division.

(i) The background ISO standard visual diffuse transmission density on microforms shall be appropriate to the type of documents being filmed. The procedure for density measurement is described in ANSI/AIIM MS23-2004 and the densitometer shall be in accordance with ANSI/NAPM 18-1996, for spectral conditions and ANSI/NAPM IT2.19-1994, for geometric conditions for transmission density. Recommended visual diffuse transmission background densities for images of documents are as follows:

Class	Description of documents	Background Density
Group 1....	High-quality, high-contrast printed books, periodicals, and black typing	1.3-1.5
Group 2....	Fine-line originals, black opaque pencil writing, and documents with small high-contrast printing.	1.15-1.4
Group 3....	Pencil and ink drawings, faded printing, and very small printing such as footnotes at the bottom of a printed page.	1.0-1.2
Group 4....	Low-contrast manuscripts and drawing, graph paper with pale, fine-colored lines; letters typed with worn ribbon; and poorly printed, faint documents.	0.8-1.0

(ii) Background density in first-generation computer-output microfilm must meet ANSI/AIIM MS1-1996.

(iii) Base Plus Fog Density of Films. The base plus fog density of unexposed, processed films should not exceed 0.10. When a tinted base film is used, the density will be increased. The difference must be added to the values given in the tables in Administrative Rule 6(G) (2)(c)(i).

(iv) Line or Stroke Width. Due to optical limitations in most photographic systems, film images of thin lines appearing in the original document will tend to fill in as a function of their width and density. Therefore, as the reduction ratio of a given system is increased, the background density shall be reduced as needed to ensure that the copies produced will contain legible characters.

(d) Reduction Ratio. Microfilm systems used for court records shall meet the following reduction ratio standards:

(i) A reduction ratio for microfilm of documents of 25 to 1 or 24 to 1 or less is required;

(ii) A reduction ratio for microfilm of documents of greater than 25 to 1 may be used only if the micrographics system can maintain the required quality index at the higher reduction;

(iii) Computer-output microfilm must be at a reduction ratio ranging from 48 to 1 to 24 to 1.

(3) Permanency. For records requiring retention of over fifteen years based on an approved retention schedule under Administrative Rule 7, the following standards shall apply:

(a) Raw stock microfilm shall be of safety-based permanent record film meeting specification of ANSI/NAPM IT9.6-1991 (R 1966).

(b) The camera generated master negative microfilm shall be silver-halide silver gelatin, meeting the permanency requirements of ANSI/NAPM IT9.1-1996. Microforms shall be processed in accordance with ANSI/NAPM IT 9.1-1996 and in accordance with processing procedures in ANSI/ AIIM MS196 and ANSI/AIIM MS23-2004.

(c) The master microfilm record meeting the above standards shall be stored at a site other than the producing Clerk, Court, or Court Agency’s structure, in a fireproof vault, meeting ISO 18911:2010.

(d) In addition to the master microfilm record, which is a security copy, the Clerk, Court, or Court Agency may provide working copies of the microfilm. These may be on silver, diazo, vesicular, dry silver, or transparent electro-photograph film on a safety base of cellulose ester or polyester material.

(H) Digital Imaging Standards.

(1) Documentation. A formal written documentation file shall be created by the Clerk or the appropriate public agency and retained for the life of the information stored on the digital medium based upon an approved record retention schedule documenting the following:

(a) that every stage of the digital imaging process is covered by a written procedure and kept in the documentation file, including:

(i) authority to implement digital imaging technology.

(ii) any selection policy to determine what documents from any file will be imaged. The indexing process shall also identify documents which are subject to approved criteria for purging prior to conversion to a permanent storage medium, and

(iii) any contracts with agents of record custodians who will perform the actual digital imaging process;

(iv) the metadata for each digital record.

(b) the imaging process employed to assure accuracy;

(d) definition of the indexing system employed with storage in multiple places on the optical disk for security and integrity;

(e) the identity of supervisors of the digital imaging procedures who are capable of giving evidence of these procedures; and

(f) written certification of compliance with this documentation procedure to the Division.

(g) Archival data stored on a digital master shall be converted to microfilm. Retention schedules will be applies to all documents prior to conversion to microfilm.

(2) Legibility. The following standards on legibility apply for digital imaging. If a standard is updated or superseded, the most current one applies to those records preserved after its effective date.

(a) Scanner input shall:

(i) Scan office documents at a density of at least 200 dpi.

(ii) Scan records deemed permanent according to the retention schedule and as required for placement in the Record of Judgments and Orders, at a minimum of 300 dpi; and

(iii) Use a higher scanning resolution, as needed, for poor contrast documents, those containing faded text and those containing fine handwriting or lines, based upon a verification test that includes hard copy reproduction from such scanned documents at various densities, and

(iv) Scanning quality must adhere to the standards presented in Recommended Practices for Quality Control of Image Scanners ANSI/AIIM MS44-1988 (R1993), incorporating scanner resolution target X441 or X443, depending upon the application.

(b) Image enhancement is permissible for lightening or darkening a digital image, improving sharpness or contrast, but applying threshold software to eliminate noise requires prior approval of the Division.

(3) Permanency. The following standards on permanency shall apply for digital imaging: Storage and quality control standards apply only to Digital Masters and not to digital duplicates.

(a) Digital imaging systems will be built from hardware and software components that are nonproprietary and are based upon open systems architecture.

(b) Digital imaging systems will use the Digital Imaging File Format known as TIFF Group 4 digital imaging file format meeting ISO Standard 12639:2004, (or as updated or superseded.)

(d) System upgrades will provide backward compatibility to existing system or digital data will be converted to the upgrade at the time of such upgrade.

(e) The digital master will employ WORM technology as the digital medium.

(f) If a CD-ROM is used as a storage medium, it must comply with ISO 9660-1988, Volume and File Structure of CD-ROM for Information Interchange. CD-ROM, EO, and DVD media shall not be used for storage of the digital master but may be used for digital duplicates.

(g) Digital media will have a pre-write shelf life of at least five years and post-write life of twenty years based upon accelerated aging test results that reports on specific disk areas.

(h) The digital master shall be stored in a dust-free, temperature and humidity-controlled environment, meeting ANSI/AIIM TR25-1995, Use of Optical Disks for Public Records.

(i) The digital media shall be monitored for deterioration using ANSI/AIIM MS59-1996 Media Error Monitoring and Reporting Techniques for Verification of Stored Data on Optical Digital Data Disks, and duplicating data to a new or replacement medium when data deterioration reaches the point of loss as described in this standard.

(I) Hybrid Systems. That portion of a hybrid system producing microforms will be governed by Section (G) of this rule; that portion of a hybrid system producing digital images will be governed by Section (H) of this rule.

(J) Access. Access to a court record created or stored in either or both a microfilm or digital format will be governed according to Administrative Rule 9.

(K) Disposal of Records. Court records which have been preserved in accordance with the standards set out in this rule may be destroyed or otherwise disposed but only after the court or its clerk files a “Destruction Certificate” with the Division certifying that the records have been microfilmed or digitized in accordance with the standards set out in this rule, and the Division issues a written authorization for the destruction of such records. The Division shall make available a form “Destruction Certificate” for this purpose.

Rule 7. Judicial Retention Schedules

I. GENERAL

A. Authority to Dispose of Records.

Clerks of Circuit Court, Judges and other court officers shall dispose of records in the manner set out in this Rule and in accordance with the retention schedules specified herein. The retention schedules set out in this Rule should be presented to the appropriate county records commission, one time only for informational purposes, before disposal of the records. Prior to disposal of judicial records not listed on this schedule, or if special circumstances necessitate the retention or disposal of judicial records in a manner not set forth in this Rule, a circuit court clerk, judge or other officer of the court must seek written authorization from the Division of State Court Administration to maintain or destroy such records.

B. Records Authorized to Be Microfilmed.

Records which call for microfilming under this Rule must be microfilmed in accordance with the provisions of Administrative Rule 6. The following are the only record series which are authorized to be microfilmed:

(1) Records whose retention requires microfilming;

(2) Records which may be maintained in original or microform, as provided in the retention schedules;

(3) Records which must be retained permanently, as provided in the retention schedules;

(4) Before disposal or transfer of records deemed permanent under subsections (1), (2), and (3), the court or clerk shall submit to the Division of State Court Administration a written request for such disposal or transfer. The Division shall audit each microfilmed record series for compliance with Administrative Rule 6, in documentation, legibility and storage environment and, upon audit, shall authorize such disposal or transfer of papers and ledgers meeting the standards of Administrative Rule 7.

Microfilming other records is not authorized because the cost of microfilming exceeds the costs of storage for the duration of the retention period. If special circumstances arise, a circuit court clerk, judge, or other officer of the court may seek written authorization from the Division of State Court Administration to microfilm records other than those herein authorized.

C. Records Authorized for Transfer. Records deemed permanent or authorized for transfer to the Indiana State Archives. Indiana Commission on Public Records, must follow the Commission's written procedures and use its approved forms before transfer can occur. With the written approval of the Indiana Supreme Court, records authorized for transfer to the Archives Division of the Indiana Commission on Public Records may be deposited by said Commission with a local repository, such as a historical society, library, archives, or university, as designated by the Commission and meeting the archival standards of the Commission.

D. Retention Schedules.

These retention schedules are based upon assumptions that because certain records exist, others may be destroyed. Due to fire disasters, or other causes, this may not be true for all Indiana counties. Therefore, the first step is to conduct an inventory to determine if records requiring permanent retention or transfer do indeed exist before destroying records by series whose authority for destruction is based on the fact that other records exist.

The list of retention schedules is arbitrarily arranged by type of jurisdiction and not by court, since jurisdictions overlap from court to court with original, concurrent and exclusive jurisdictions. Different courts in different counties can exercise the same jurisdiction. The date of 1790 means that the record potentially could date from the formation of the county.

The format includes a number, as 85-4.3-04, which gives the year of the schedules (1985), the jurisdiction (4.3, or family law/adoptions) and the record series item (04). As new record series are added, additional numbers will be assigned. If a series is amended, it will be followed by an “R” for “revised.” The jurisdictions, which can be the same for a number of courts, are classified as:

85-1 CIVIL

85-1.1 Civil

85-1.2 Chancery

85-1.3 Lis Pendens Series

85-1.4 Partitions

85-1.5 Dissolution of Marriage

85-2 CRIMINAL

85-3 ESTATES

85-3.1 Wills

85-3.2 Estates

85-3.3 Guardianships

85-3.4 Trusts

85-4 FAMILY LAW

85-4.1 Juvenile

85-4.2 Paternity

85-4.3 Adoption

85-4.4 Birth Certificate Record

85-5 COUNTY COURT/MUNICIPAL COURT/SMALL CLAIMS

Small Claims

Misdemeanors

Traffic Infractions

Plenary Civil

City Civil Jurisdiction

85-6 NATURALIZATION

85-7 CONCILIATION

85-8 SPECIAL JUDICIAL FUNCTIONS

85-8.1 Insanity/Mental Health

85-8.2 Epileptic Hearings

85-8.3 Feeble-Minded Hearings

85-8.4 Riley Hospital Hearings

85-8.5 Children Ordered to Public Hospitals

85-8.6 IU Medical Center Hearings

85-8.7 Receiverships

85-8.8 Drainage

87-9 GENERAL SCHEDULES

II. PROCEDURE

It is critically important that these schedules be carried out exactly as approved since this is your legal authority to do so, and only for the records so listed. Once a record is destroyed, its information is lost. Do not assume that the record under consideration is the record actually authorized for destruction. You must compare both the title and content before a record series can be destroyed. Work in a spirit of caution. If in doubt, save until you can get advice from the Division of State Court Administration or the Indiana Commission on Public Records.

Search Online Database of Retention Schedules

CIVIL (1)
85-1.1-01R	Entry Docket	1790-c. 1913	maintain permanently in original or in microform meeting the standards of Admin. R. 6.
85-1.1-02	Issue Docket	1790-c. 1913	destroy.
85-1.1-03R	Entry, Issue Docket & Fee Book (Civil Docket, 1970 +)	c. 1913-1990	maintain permanently in original or in microfilm (microfilm after 20 years).
85-1.1-04	Change of Venue Record	c. 1873 +	maintain permanently in original, or microfilm after 20 years and destroy original.
85-1.1-05	Judge's/Bench/Court Docket	1790-c. 1918	destroy.
85-1.1-06	Clerk's Docket Day Book/Scratch Book	1790-c. 1918	destroy.
85-1.1-07	Sheriff's Docket (rare)	1790-c. 1918	destroy.
85-1.1-08	Bar Docket (cases arranged by attorney; not Entry Docket)	1790- +	destroy.
85-1.1-09	Summons Docket (rare)	c. 1790- +	destroy 6 years after date of last entry.
85-1.1-10	Sheriff's Summons Docket (rare)	c. 1790- +	destroy 6 years after date of last entry.
85-1.1-11	Witness Docket/Witness Affidavit Docket	c. 1860's- +	destroy 3 years after date of last entry and audit by State Board of Accounts.
85-1.1-12	Stamp Tax Docket	c. 1933-1965	destroy.
85-1.1-13	Bond Register (bonds filed in civil actions)	c. 1880's- +	destroy 20 years after date of last entry.
85-1.1-14	Misc. Bond Record (bonds filed in civil actions)	c. 1880's- +	destroy 20 years after date of last entry.
85-1.1-15	Recognizance Bond Record-Civil	varies as separate ledger	destroy 20 years after date of last entry.
85-1.1-16	Record of Assignments (rare)	1870's- +	destroy 20 years after date of last entry.
85-1.1-17R	Civil Order Book	1790-1990	maintain permanently in original or microform meeting standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-1.1-18	Index to Civil Cases/General Index to Civil Order Book/Gen. Index Plaintiff and Gen. Index, Defendant	1790-1990	maintain permanently in original or microfilm 20 years after date of last entry, using microfilm system meeting standards set by Supreme Court.
85-1.1-19R	Misc. Order Book	varies, usually 20th Century	maintain permanently in original or in microform meeting standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-1.1-19.1R	Nonjudicial Order Book (Certifications and Statutorily Directed Matters)	1989- +	maintain permanently in original or in microform meeting the standards set by the Supreme Court (microfilm after 20 years).
85-1.1-20	Civil Order Book Complete; Final Order Book Civil	1790-1990, usually 19th Century	transfer to Archives Division, Indiana Commission on Public Records.
85-1.1-21	General Index to Complete Order Book, Civil	1790-1990	transfer to Archives Division, Indiana Commission on Public Records.
85-1.1-22	Depositions, opened	1790- +	maintain as part of Civil Case File.
85-1.1-23	Depositions Not Admitted Into Evidence or for Dismissed Cases	1790- +	return to attorney at disposition of case or destroy 1 year after final disposition of case.
85-1.1-24	Docket Sheets	c. 1910-1990	maintain permanently in original, or microfilm and destroy original 3 years after final disposition of case, unless dissolution of marriage, then microfilm and destroy original 21 years after disposition.
85-1.1-25R	Plenary Civil Case Files Designated as CP, CT, MT, PL, CC, MF	1790-9/1881	transfer to Archives Division, Indiana Commission on Public Records.
		9/1881-1990	maintain all divorce/dissolution cases; cases where title to real property is in issue; public sector cases; and pre-1941 adoption and bastardy cases in original or in microfilm. For remaining cases, maintain a 2% statistical sample, which is determined by the Division of State Court Administration with transfer to the Archives Division, Indiana Commission on Public Records. Destroy remaining files 20 years after final disposition.
90-1.1-25.1R	Civil Miscellaneous Case Files (MI)	1/01/1987- +	retain for 5 years and upon review of trial court. Maintain permanently all tax deed MI cases ordered upon IC 6-1.1-25-4.6.
85-1.1-26R	Dismissed Civil Case Files Designated as CP, CT, MI, RS, DR, MH, PO, PL, CC, MF	9/1881- +	Unless relief granted under TR 60(B): (a) those dismissed before trial, destroy 2 years after dismissal; (b) those dismissed during or after trial, destroy 2 years after order to dismiss is given under TR 41.
89-1.1-26.1R	Shorthand Notes/Tapes/ Disks Not Transcribed	1873- +	destroy 3 years after date of trial for CP, CT, MI, RS, DR, MH, PO, CC, MF.
91-1.1-61	Protective Order Case Files With PO Designation Under Administrative Rule 8	1/1/1992- +	destroy 3 years after date Order has been entered.
91-1.1-62	Notice and Release of Lien for Medical Assistance (IC 12-1-7-24.6)(c)(1)	1982- +	for those liens formally released by Dept. of Public Welfare, destroy notice and Lien 2 years after release filed.
91-1.1-63	Hardship Driver's License (Emergency Order for Restricted Hardship License) (MI Case # Only)	varies	for independent court action, not a part of a larger case, and if original order in RJO, destroy Case File 2 years after judgment.

JUDGMENTS AND EXECUTIONS
85-1.1-27	Judgment Dockets	1790- + pre-1853	transfer to Archives Division, Indiana Commission on Public Records.
		post 1852	destroy docket 20 years after date of last entry.
85-1.1-28	Transcribed Judgment Docket (copy of deteriorated original)	varies	destroy 20 years after date of last entry.
85-1.1-29	Judgment Docket Release	c. 20th Century	destroy 20 years after date of last entry.
85-1.1-30	Record of Delinquent Tax/Delinquent Tax Judgment Record IC 6-1-55-1 IC 6-1.1-23-9	1964- +	destroy 20 years after date of last entry.
85-1.1-31	Judgment Docket: Statements and Transcripts (orig. statements of judgment of court w. ref. to Judgment Docket) (ledger) ACTS 1929:83:1 IC 34-1-43-1 (not all courts created this ledger)	1929- +	destroy 20 years after date of last entry.
85-1.1-32	Judgment Statements and Transcripts (originals)	varies, usually after 1929- +	destroy 20 years after filing.
90-1.1-32.1	Collection Warrant Under Employment Security Act (IC 22-4-29-7)	varies	destroy after 20 years.
85-1.1-33	Judgment Docket Index	varies	destroy 20 years after date of last entry.
85-1.1-34	Praecipe/Certified Copy Praecipe (ledger)	1790- +	destroy 20 years after date of last entry.
85-1.1-35	Praecipes	1790- +	destroy 20 years after filing, if filed separately.
85-1.1-36	Executions	1790- + pre-1853	transfer to Archives Division, Indiana Commission on Public Records.
		post 1852	destroy 20 years after date of last entry.
85-1.1-37	Execution Dockets	1790- + pre-1853	transfer to Archives Division, Indiana Commission on Public Records.
		post 1852	destroy 20 years after date of last entry.
85-1.1-38	Sheriff's Execution Docket (rare)	c. 1853- +	destroy 20 years after date of last entry.
85-1.1-39	Register of Executions (rare)	c. 1870's- +	destroy 20 years after date of last entry.
85-1.1-40	Supplement to Execution Docket (rare)	c. 1870's- +	destroy 20 years after date of last entry.
85-1.1-41	Executions: Order of Sale (original pleadings)	c. 1790- +	destroy 20 years after date of issue.
85-1.1-42	Executions: Order of Sale (ledger)	c. 1790's- +	destroy 20 years after date of last entry.
85-1.1-43	Stay of Execution (original pleadings)	c. 1790's- +	destroy 20 years after date of issue.
85-1.1-44	Index to Execution Docket	varies	destroy 20 years after date of last entry.
85-1.1-45	Fee Bills (original filings)	1790- +	destroy after 20 years.
85-1.1-46	Fee Bill Record	varies, usually 20th Century	destroy 20 years after date of last entry.
85-1.1-47	Sheriff's Fee Bill Docket	varies, usually 20th Century	destroy 20 years after date of last entry.
85-1.1-48	Fee Bill Index	varies, usually 20th Century	destroy when last entry becomes 20 years old.
85-1.1-49	Tax Warrants IC 6-8-7-1 (1976)	1933-1980	destroy after 20 years.
85-1.1-50	Alias Tax Warrants IC 6-8-7-2 and IC 6-8-7-3 (1976)	1933-1980	destroy after 20 years.
85-1.1-51	Tax Warrants	1980- +	maintain 3 years after payment and audit by State Board of Accounts.
85-1.1-52	Alias Tax IC 6-8.1-8-2(e)	1980- +	maintain 3 years after payment and audit by State Board of Accounts.

NOTE: REVENUE DEPARTMENT MAY “RENEW A LIEN FOR ADDITIONAL TEN (10) YEAR PERIODS BY FILING AN ALIAS TAX WARRANT...”
85-1.1-53	Power of Attorney Filings	1790- + pre-9/1881	transfer to Archives Division, Indiana Commission on Public Records.
		post 9/1881	destroy after 20 years.
85-1.1-54	Power of Attorney Record (not all courts created)	c. 1881- + varies	destroy 20 years after date of last entry.
85-1.1-55	Power of Attorney Index (rare)	c. 1881- + varies	destroy 20 years after date of last entry.
85-1.1-56	Index to Misc. Court Records	c. 1853/81- + varies	maintain for period in which records are referred to.
85-1.1-57	Subpoena Docket (rare)	1790- +	destroy 20 years after date of last entry.
85-1.1-58	Sheriff's Subpoena Docket (rare)	1790- +	destroy 20 years after date of last entry.
87-1.1-59	Sheriff Foreign Service	varies	destroy 3 years after date of last entry.
88-1.1-60	Civil Fee Books	1790-c. 1913 +	destroy upon written approval of the Division of State Court Administration.

CHANCERY
85-1.2-01	Chancery Order Book	1843-1852	maintain permanently in original or in microform.
85-1.2-02	Case Files, Chancery	to 1853	transfer to Archives Division, Indiana Commission on Public Records.


LIS PENDENS
85-1.3-01	Lis Pendens Record (Complaints) IC 32-30-11-11	1877- +	destroy 20 years after date of last entry.
85-1.3-02	Lis Pendens - Complaint Files IC 32-30-11-1	1877- +	destroy 20 years after filing.
85-1.3-03	Lis Pendens Record - Sheriff's Notice of Attachment IC 32-30-11	1877- +	destroy 20 years after date of last entry.
85-1.3-04	Lis Pendens - Sheriff's Notice of Attachment IC 32-30-11	1877- +	destroy 20 years after filing.
85-1.3-05	Lis Pendens Record-- Sheriff's Certificates of Sale IC 34-2-29-1	1881-1987	destroy 20 years after date of entry.
85-1.3-06	Lis Pendens--Sheriff's Certificates of Sale IC 34-2-29-1	1881-1987	destroy 20 years after filing.
85-1.3-07	Lis Pendens-- Redemption Record IC 34-2-29-3	1881-1987	destroy 20 years after date of last entry.
85-1.3-08	Lis Pendens-- Redemptions IC 34-2-29-3	1881-1987	destroy 20 years after filing.
NOTE: IC 34-2-29-1 et seq. was repealed by P.L. 309-1987
85-1.3-09	Index--Lis Pendens Record (discretionary)	1877- +	destroy 20 years after date of last entry.
85-1.3-10	Transcript Order Book (to collect judgments)	JP to 1976 City 1847- + Gen.Cts. to current	destroy 20 years after date of last entry.
85-1.3-11	Transcripts (to collect judgments)	JP to 1976 City 1847- +	destroy 20 years after filing.
87-1.3-12	Transcript and Insurance Order Book (see also 85-1.3-10) (rare)	1877-1935	destroy.
NOTE: ACTS 1877(r): 43:1 required foreign insurance companies to file certain statements with the Auditor of State and Clerk of the Circuit Court, the latter to note “in vacation of entries of the order book of such court” the name of the company and its agent and the date of filing. Some courts created separate “order books” for this purpose.
87-1.3-13	Foreign Insurance Company Statements	1877-1935	destroy.

PARTITIONS
85-1.4-01	Partition Record	1853-1869 (& later)	maintain permanently in original or in microform.
85-1.4-02	Partition Record Complete	1853-1869 (& later)	maintain permanently in original or in microform.
85-1.4-03	Case Files, Partitions	1853- +	maintain in accordance with Plenary Civil Case Files, 85-1.1-25R.

DISSOLUTION OF MARRIAGE
Some courts maintain separate filing systems and have created separate “Domestic Relations” records for divorce/dissolution of marriage.
85-1.5-01R	Entry Docket, Issue Docket & Fee Book	c. 1973- +	maintain permanently in original or in microform (microfilm after 20 years).
85-1.5-02R	Order Book, Domestic Relations	c. 1973- +	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-1.5-03R	Divorce Case Files	to 8/31/1973	maintain in accordance with schedule 85-1.1-25R.
85-1.5-04	Judgment Docket	c. 1973- +	destroy 20 years after date of last entry.
85-1.5-05	Execution Docket	c. 1973- +	destroy 20 years after date of last entry.
85-1.5-06	Domestic Relations Index	c. 1973- +	maintain permanently in original or in microform. Microfilm 6 years after ledger is filled.
88-1.5-07	Dissolution of Marriage Case Files	9/01/1973- +	maintain in accordance with Plenary Civil Case Files, 85-1.1-25R.
90-1.5-07.1	Dismissed Divorce/Dissolution of Marriage Case Files	9/1881- +	destroy in accordance with Dismissed Plenary Civil Case Files 85-1.1-26R.
91-1.5-0.8	UIRESA Uniform Support, Petition, Certificate and Order as Initiating Court Under IC 31-18-3-4	7/01/1951- +	maintain 2 years after order is entered if copy of petition is maintained by prosecuting attorney. (Docket Sheet/CCS is maintained).
01-1.5-10	Reciprocal Support (RS) Case files as Responding Court under IC 31-18-3-5		destroy case files 21 years after date of last action (Applies to both adjudicated and dismissed case files.)
93-1.5-09	Court Referral Case Files (IC 31-1-23); (IC 31-1-24)	1971 - +	Domestic Relations Counseling Bureau Files. Destroy files 21 years after date of last entry.

CRIMINAL (2)
85-2-01	Indictment Record-- Grand Jury (ledger)	1853-1973	transfer to Archives Division, Indiana Commission on Public Records.
85-2-02	Indictments/Grand Jury Reports	1790- +	transfer to Archives Division, Indiana Commission on Public Records after 20 years.
85-2-03R	Information Record	1853-1905	transfer to Archives Division, Indiana Commission on Public Records.
87-2-33	Affidavit Record	1905-1973	transfer to Archives Division, Indiana Commission on Public Records
87-2-34	Indictment/Information Record IC 35-34-1-1	1973- +	transfer to Archives Division, Indiana Commission on Public Records after 20 years.
85-2-04	Informations/Affidavits (1905-1973)	1853 - +	transfer to Archives Division, Indiana Commission on Public Records after 20 years.
85-2-05	Arrest Warrants	1790 - +	file with Criminal Case File.
85-2-06	Recognizance Bonds, Criminal	1790- +	transfer bonds prior to 9-01-1881 to Archives Division, Indiana Commission on Public Records; destroy post 1881 bonds after 6 years.
85-2-07	Criminal Recognizance Bond Record (discretionary)	1790- +	transfer ledgers prior to 9-01-1881 to Archives Division, Indiana Commission on Public Records; destroy post 9/1881 ledgers 6 years after date of last entry.
85-2-08	Continuing Recognizance Bond Record (discretionary) (rare)	1790 - +	destroy 6 years after date of last entry.
85-2-09	Habeas Corpus	1790 - +	transfer to Archives Division, Indiana Commission on Public Records 6 years after date of issue, if filed separately.
85-2-10	Habeas Corpus (ledger)	1790- +	transfer to Archives Division, Indiana Commission on Public Records 6 years after date of last entry.
85-2-11R	Entry Docket	1790-1913	maintain permanently in original or in microform meeting the standards of Admin. R. 6.
85-2-12	Entry Docket & Fee Book	1913-1990	maintain permanently in original or in microform; microfilm 20 years after date of last entry.
90-2-12.1	Issue Docket, Criminal	1790-c. 1915	destroy.
85-2-13	Fee Book, Criminal	to 1913	destroy if separate Entry Docket exists. If not, maintain permanently in original or in microform.
85-2-14	Clerk's Docket, Criminal (discretionary)	1790-1920's	destroy.
85-2-15	Judge's/Bench/Court Docket, Criminal	1790-1920's	destroy.
85-2-16	State Docket	c. 1880's	destroy.
85-2-17	Sheriff's State Docket	c. 1880's	destroy.
85-2-18	Docket Sheets, Criminal	c. 1910's-1990	maintain permanently in original or in microform. Microfilm original 3 years after case is disposed of.
85-2-19R	Order Book, Criminal	c. 1860's-1990 (varies)	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer original to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-2-20	Order Book Complete, Criminal (rare)	c. 1860's- c. 1880's	maintain permanently in original or in microform.
85-2-21R	Felony Criminal Case Files	1790- to 9-01-1881	transfer all files prior to 9-01-1881 to Archives Division, Indiana Commission on Public Records.
		9/1881-1990	Maintain a 2% statistical sample, which is determined by the Division of State Court Administration with transfer to the Archives Division, Indiana Commission on Public Records. Destroy remaining files 55 years after final disposition. Maintain packet for post- conviction relief.
87-2-21.1R	Dismissed Felony Case Files	9/1881 - +	destroy 2 years after order to dismiss is given.
90-2-21.2	Misdemeanor Criminal Case Files (CM)	1790- to 9/1881	transfer all files prior to 9-01-1881 to Archives Division, Indiana Commission on Public Records.
		9/1881 +	Maintain a 2% statistical sample, which is determined by the Division of State Court Administration with transfer to the Archives Division, Indiana Commission on Public Records. Destroy remaining files 10 years after final disposition.
		1990- +	handgun possession maintain fifteen years.
85-2-22	Judgment Docket Criminal	rare as separate volume	destroy 20 years after date of last entry.
85-2-23	Disfranchisement Record (rare)	1920's	destroy.
85-2-24	Suspended Sentence Docket	1919-1977	destroy 55 years after date of last entry.
85-2-25	Judgment Withheld Docket	1919-1977	destroy 55 years after date of last entry.
85-2-26R	Depositions Published or Unpublished	1790- +	destroy after 55 years if unopened and not filed with court packet.
95-2-26.1	Misdemeanor Depositions Published or Unpublished	1852- +	destroy after 10 years if unopened and not filed in court packet.
85-2-27R	Shorthand Notes/Tapes/Disks Not Transcribed--Felonies	1873- +	destroy 55 years after date of trial.
			[Criminal Rule 5]
89-2-27.1	Shorthand Notes/Tapes/Disks Not Transcribed-Misdemeanors (CM)	1873- +	destroy 10 years after date of trial.
85-2-28	Transcripts for Appeals	1790- +	file in Criminal Case File if copy is maintained.
85-2-29	Probation Files	1907- +	destroy 6 years after release of individual from final discharge.
95-2-29.1	Court Administered Alcohol Program (CAAP)	1974- +	destroy 6 years after release of individual from final discharge (Probation Department Files).
95-2-29.2	Alternative Sentencing Case Files (Work Release Files)	1991- +	destroy 6 years after release of individual from final discharge (Probation Department Files).
85-2-30	General Index, Criminals	varies	transfer to Archives Division, Indiana Commission on Public Records after 55 years.
85-2-31R	Restitution Record IC 35-38-2-2	(1927) 1976- +	destroy 6 years after date of last entry.
89-2-32R	Search Warrants (Executed and Unexecuted) and not associated with a specific criminal case file	1790- +	place in separate case file and assign a criminal miscellaneous case number. Destroy 20 years after issuance of warrant. (The prosecuting attorney may request a longer retention period by filing a written request specifying the length of the extended retention period)
09-2-32.1	Search Warrant Executed and associated with specific criminal case file	1790- +	place in separate case file and assign a criminal miscellaneous case number. Destroy at the same time as the associated criminal case. If there is more than one associated criminal case, destroy at the same time as the case with the longest retention period. An association with a specific criminal case is created when a notice is filed with the court by the prosecuting attorney stating that a filed criminal case is associated with the executed search warrant. Upon the filing of such a notice, an entry shall be made on the CCS in both cases noting the association.
09-2-32.2	Search Warrants Denied or Not Executed	1790- +	destroy 2 years after order denying issuance of search warrant or if search is not executed (No return filed within the 2 year period presumes that warrant was not executed).
89-2-33R	Certificates on Standards for Breath Test Operators, Equipment & Chemicals (IC 9-30-6-5)	1983- +	destroy 10 years after filing or upon recordation in Nonjudicial Order Book 89-1.1-19.1.
05-2-34	Dismissed Misdemeanor Case Files	9/1881	destroy 1 year after order to dismiss is given.
05-2-35	Forensic Diversion Program	2004--+	destroy 6 years after release of individual from final discharge.
05-2-36	Wiretap recordings under IC 35-33.5-5-2	1990--+	Destroy after ten (10) years only upon an order of the court that issued the warrant.
05-2-37	Applications for wiretaps and corresponding warrants under IC 35-33.5-5-2	1990--+	Destroy after ten (10) years only upon an order of the court that issued the warrant.
09-2-38	Grand Jury Recordings and Transcriptions – felonies	1881+	Destroy 55 years after date of final disposition
09-2-38.1	Grand Jury Recordings and Transcriptions – dismissed felony cases	1881+	Destroy 2 years after order to dismiss granted
09-2-38.2	Grand Jury Recordings and Transcriptions – misdemeanors	1881+	Destroy 10 years after date of final disposition
09-2-38.3	Grand Jury Recordings and Transcriptions – dismissed misdemeanors	1881+	Destroy 1 year after order to dismiss granted
ESTATES (3)
WILLS
85-3.1-01R	Recorded Original Wills	1790- +	maintain permanently in original or in microform (as a part of the Estate Case File, or as a separate series if filed separately). Microfilm after 5 years.
85-3.1-02	Will Record	1790- +	maintain permanently in original format; microfilm as a critical record, for security.
85-3.1-03	Transcript Will Record/original Will Record Ledger (a copy of an original ledger, copied for preservation)	varies	maintain both versions permanently in original format; microfilm as a critical record, for security.
85-3.1.04	Clerk's Report of Wills Probated in Vacation	discretionary, usually from 1881, little used thereafter	maintain permanently in original format; microfilm as a critical record, for security.
85-3.1-05	Index to Will Record	discretionary	maintain permanently in original format, microfilm as a critical record, for security.

ESTATES
85-3.2-01		Appearance Docket	to c. 1881		maintain permanently in original or in microform.
85-3.2-02		Allowance Docket	to c. 1879		destroy.
85-3.2-03		Estate Entry Docket	to c. 1879		maintain permanently in original or in microform.
85-3.2-04		General Entry Claim and Allowance Docket	c. 1879 c.		maintain permanently in original or in microform.
85-3.2-05		Estate Entry Claim and Allowance Docket & Fee Book (Form 42)	c. 1911- +		maintain permanently; microfilm and destroy original 3 years after date of last entry.
85-3.2-06		Vacation Entries in Estates and Guardianships	discretionary c. 1881-c. 1920's		maintain permanently in original or in microform.
85-3.2-07		Probate Claim Docket	discretionary c. 1853-c. 1879		destroy.
85-3.2-08		Clerk's Minute Book, Probate/Clerk's Docket	discretionary		destroy.
85-3.2-09		Clerk's Docket, Sale of Real Estate	discretionary		destroy.
85-3.2-10		Bar Docket, Probate	discretionary to c. 1920's		destroy.
85-3.2-11		Bench/Estate/Judge's Docket, Probate	to c. 1920's		destroy.
85-3.2-12		Issue Docket, Probate	discretionary to c.1913		destroy.
85-3.2-13		Transfer Docket, Probate	discretionary to c. 1920's		destroy.
85-3.2-14		Docket Sheets, Estate	c. 1910-1990		maintain permanently in original, or microfilm 3 years after close of case.
85-3.2-15R		Probate/ Estate Case Files	1790-1990		maintain permanently in original or in microform (microfilm 2 years after order of final discharge of personal representative).
85-3.2-16		Accounts Current Reports IC 29-1-1-23(f)	c. 1860's-		maintain as part of Probate Case File.
85-3.2-17		Claims Against the Estate	1790- +		maintain as part of Probate Case File.
85-3.2-18		Sale of Real Estate, Probate	1790- +		maintain as part of Probate Case File.
85-3.2-19		Settled Assignment of Estates, Probate	1790- +		maintain as part of Probate Case File.
85-3.2-20		Executor's Oath & Letters (ledger)	c. 1840's-1953		destroy ledger 20 years after disposal of last case.
85-3.2-21		Administrator's Oaths & Letters (ledger)	c. 1840's-1953		destroy ledger 20 years after disposal of last case.
85-3.2-22		Executor's Bond Record IC 29-1-1-23(d)	1840's- 6/30/1991		destroy ledger 20 years after disposal of last case.
85-3.2-23		Administrator's Bond Record IC 29-1-1-23(d)	1840's- 6/30/1991		destroy 20 years after disposal of last case.
88-3.2-51		Personal Representatives Bonds (ledger) per IC 29-1-1-23(d) (discretionary)	1/01/1954- 6/30/1991		destroy 20 years after disposal of last entry.
85-3.2-24		Executor's Bond to Sell Real Estate (ledger)	1853-c. 1881		destroy.
85-3.2-25		Administrator's Bond to Sell Real Estate (ledger)	1853-c. 1881		destroy.
85-3.2-26		Commissioner's Bond to Sell Real Estate (ledger)	1853-1881		destroy.
85-3.2-27		Record of Additional Bonds, Estates (discretionary)	c. 1853-c. 1881		destroy.
85-3.2-28		Commissioner's Bond Record (discretionary)	c. 1853-c. 1881		destroy.
85-3.2-29		Executor's Bonds Oaths & Letters (ledger)	c. 1853-1953		destroy 20 years after disposal of last case.
85-3.2-30		Administrator's Bonds, Oaths & Letters (ledger)	c. 1853-1953		destroy 20 years after disposal of last case.
85-3.2-31		Administrator's Executor's and Guardian's Bonds to Sell Real Estate	1853 - c. 1881		destroy.
NOTE: ORIGINAL BONDS, OATHS, & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE ESTATE CASE FILES.
85-3.2-32	Record of Inventories IC 29-1-1-23(e)			1853-6/30/1991		destroy 20 years after disposal of last case.
85-3.2-33	Inventory of Surviving Partners (ledger)			post 1853, discretionary		destroy 20 years after disposal of last case.
85-3.2-34	Record of Inventory & Sale Bills			1853-6/30/1991		destroy 20 years after disposal of last case.
85-3.2-35	Record of Sale Bills/Account Sale of Personal Property			1853-1953		destroy.
85-3.2-36R	Probate Order Book			1790-1990		maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-3.2-37R	Probate Order Book, Complete			c. 1829-c. 1920's		maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-3.2-38	Order Book Estates, Vacation Entries			c. 1881-c. 1969		maintain permanently in original or in microform.
85-3.2-39	Assignment Order Book			discretionary		maintain permanently in original or in microform.
85-3.2-40	Probate Order Book, Transcript of Original			discretionary		maintain permanently in original or in microform.
85-3.2-41	Record of Administrator's Accounts IC 29-1-1-23(f)			c. 1860's-+ 6/30/1991		maintain permanently in original or in microform.
85-3.2-42	Inheritance Tax Files			1913- +		maintain as part of Probate Case File.
85-3.2-43	Inheritance Tax Ledger			1913- +		maintain permanently in original or microfilm & destroy original 15 years after date of last entry.
85-3.2-44	Judgment Docket, Probate (rare)			1790- +		destroy 20 years after date of last entry.
85-3.2-45	Praecipe Book, Probate (rare)			1790- +		destroy 20 years after date of last entry.
85-3.2-46	Execution Docket, Probate (rare)			1790- +		destroy 20 years after date of last entry.
85-3.2-47	General Index to Estates/Probate IC 29-1-1-23			1790-1990		maintain permanently - microfilm for security purposes.
85-3.2-48	General Index to Probate Complete Record			to c. 1920's		maintain permanently in original or in microform.
85-3.2-49	Index to Administrator's & Executor's Bonds IC 29-1-1-23			1840's- 6/20/1991		destroy when last corresponding bond ledger is destroyed.
88-3.2-50	Fee Books, Probate			1790-c. 1913		destroy upon written approval of Division of State Court Administration.

GUARDIANSHIPS
85-3.3-01	Guardianship Docket	c. 1853-c. 1913	maintain permanently.
88-3.3-18	Guardianship Docket & Fee Book IC 29-1-1-23	1913- +	microfilm and destroy original 20 years after date of last entry/close of guardianship.
85-3.3-02	Clerk's Guardianship Docket	c. 1853-c. 1913	destroy.
85-3.3-03	Bar Docket, Guardianships	c. 1853-c. 1920's	destroy.
85-3.3-04	Bench/Judge's Docket, Guardianships	1790-c. 1920	destroy.
85-3.3-05	Guardianship Docket Sheets	c. 1910-1990	microfilm and destroy original 20 years after close of case.
85-3.3-06R	Case Files, Guardianships	1790-1990	maintain permanently in original or in microform (microfilm 5 years after order of final discharge of guardian).
85-3.3-07	Guardianship Accounts Current Reports	c. 1860's- 6/30/1991	maintain permanently in original or in microform. Maintain as part of Guardianship Case File.
94-3.3-18	Record of Guardianship Accounts Current IC 29-1-1-23(f)	c. 1860's- 6/30/1991	maintain permanently in original or in microform.
85-3.3-08	Guardian's Oaths & Letters Record	1847- +	destroy ledger 20 years after close of last case.
85-3.3-09	Guardian's Bond Record	1847- 6/30/1991	destroy ledger 20 years after close of last case.
85-3.3-10	Guardian's Bond Record to Sell Real Estate	1853-c. 1881	destroy.
85-3.3-11	Guardian's Bond, Oath & Letter Record	c. 1853-1953	destroy ledger 20 years after close of last case.
NOTE: ORIGINAL BONDS, OATHS & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE GUARDIANSHIP CASE FILES.
85-3.3-12R	Inventory Record, Guardianships	1853- +	destroy 20 years after disposal of last case.
85-3.3-13	Record of Sale Bills, Guardianships	1853-1953	destroy.
85-3.3-14R	Order Book, Guardianships	discretionary	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer original to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-3.3-15	General Index Guardianships	discretionary	maintain permanently.
85-3.3-16	Index to Guardianship Bonds	discretionary to 6/30/1991	destroy filled ledger 20 years after entry of last case.
88-3.3-17	Fee Books, Guardianships	1790-c. 1913- +	destroy upon written approval of Division of State Court Administration.

TRUSTS (Separate record series from probate, estates)
85-3.4-01R	Trust Entry Docket Book/Trust Estate Fee Book [not required by IC 30-4-4-4(a)]	-to current	maintain permanently, in original or in microform (microfilm after 20 years).
85-3.4-02	Trust Case Files	-to current	maintain permanently, in original or in microform (microfilm 3 years after disposal).
85-3.4-03	Record of Trust Company Oaths (ledger)	varies	destroy 4 years after date of last entry.
85-3.4-04	Record of Delinquent Trust Records (ledger)	varies	maintain permanently in original or in microform.
85-3.4-05	Trustee's Miscellaneous Record of Reports (ledger)	varies	maintain permanently in original or in microform.

FAMILY LAW (4) JUVENILE COURT
85-4.1-01	Record of Affidavit for Prosecution of Juvenile (discretionary)	1903- +	destroy 20 years after date of last entry.
85-4.1-02	Entry Docket/Juvenile Entry Docket, Issue Docket & Fee Book (ledger)	1903-1990	destroy 20 years after date of last entry.
85-4.1-03	Juvenile Court Docket/Judge's Docket (replaced by Docket Sheets)	1903-c. 1930's	destroy 20 years after date of last entry.
85-4.1-04	Docket Sheets	c. 1910-1990	destroy 20 years after last entry or 20 years after time when minor reaches majority unless expunged.
85-4.1-05	Investigator's Case Reports (ledger)	1903- +	destroy 20 years after date of last entry.
85-4.1-06R	Master Card Index File	1903- +	destroy 20 years from date of last entry or all born prior to 12-31 of year when child is 18 years of age.
85-4.1-07	Society History Case Files	1903- +	destroy 12 years after last entry or 12 years after time when minor reaches majority unless expunged.
85-4.1-08R	Juvenile Order Book (ledger)	1903-1990	maintain permanently in original or in microform meeting the standards of Admin.R. 6, except individual records expunged. Microfilm after 20 years and transfer original to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
01-4.1-29	JD case files	IC 31-30-1-4 felonies committed by a juvenile under 16 years of age	destroy 12 years after juvenile reaches 18th birthdate.
01-4.1-30	JD, JC, JM and JS case files	Delinquency cases not under IC 31-30-1-4 for under 16 years of age and all CHINS, status and miscellaneous case files	destroy 12 years after juvenile reaches 18th birthdate.
01-4.1-31	JT case files	Termination of parental rights	destroy 5 years after juvenile reaches 18th birthdate.
01-4.1-32	Juvenile CCS	Official Chronological Case Summary	maintain permanently in original or in microfilm meeting AR 6 and upon written approval of the Division of State Court Administration
01-4.1-33	Juvenile RJO	Record of Judgments and Orders	maintain permanently in original or in microfilm meeting AR 6 and upon written approval of the Division of State Court Administration
87-4.1-21	Dismissed Juvenile Case Files	1903- +	destroy 2 years after order to dismiss is given.
85-4.1-10	Adult Causes, Contributing to Delinquency of Minor (Case Files)	1905- +	destroy 20 years from final judgment/order.
85-4.1-11	Bonds	1903- +	destroy 3 years after disposal of case, if such bonds are filed separately.
85-4.1-12	Record of Commitments (ledger)	1869- +	destroy 7 years after release of last person named in ledger.
85-4.1-13	Record of Releases (ledger)	1869- +	destroy 7 years after release of last person named in ledger.
85-4.1-14	Record or Reports from Juvenile Institutions (ledger)	1869- +	destroy 7 years after release of last person named in ledger.
85-4.1-15	Juvenile Institutional Report (Case Files)	1869- +	destroy 7 years after individual is released from probation.
85-4.1-16R	Probation Case Files/Folders	1903- +	destroy 7 years after individual is released from probation or informal adjustment and after child reaches 18th birthday.
88-4.1-23	Juvenile Probation Officer's Copy of Report Where no Delinquency is Filed	varies	destroy after compilation of statistics.
88-4.1-24	No Probable Cause Files	varies	destroy after 2 years of filing.
88-4.1-25	Statistical Sheets	varies	destroy upon compilation of statistics.
88-4.1-26R	Shorthand Notes/Tapes/Disks Not Transcribed	varies	destroy 7 years after date of trial and final judgment.
88-4.1-27	Court Reporter Calendars “Court Reporter's Call Sheets”	varies	maintain current year and previous year and discard earlier years.
85-4.1-17	Judgment Docket, Juvenile Court	1903- +	maintain for 20 years from date of last entry.
85-4.1-18	Juvenile Fee Book/Juvenile Fine and Fee Docket (ledger)	1903- +	destroy 6 years after date of last entry.
85-4.1-19	General Index, Juvenile Court (ledger or card file) (discretionary)	1903-1990	destroy 20 years after date of last entry.
85-4.1-20	Juvenile Restitution Record (ledger) IC 35-7-2-1	1976- +	destroy 7 years after termination of probation of last person entered.
88-4.1-22	Fee Books, Juvenile	1903-c. 1913	destroy upon written approval of Division of State Court Administration.
91-4.1-28	Juvenile Wardship Case Files	1903- +	maintain under 01-4.1-30.
Note: Under ACTS 1936(ss): 3:26(b), IC 12-1-3-10, 1976, County Boards of Welfare filed for “the dismissal of such guardianships”. These Case Files are not dismissed but such agency is ending its jurisdiction in such cases.

PATERNITY
85-4.2-01R	Paternity Book	1941- +	maintain Order permanently in court; microfilm filled ledger for security.
85-4.2-02R	Docket Sheets	1941- +	maintain permanently in court; microfilm 3 years after disposition using standards of Admin. R. 6.
85-4.2-03R	Paternity Case Files	1941- +	maintain permanently (microfilm after 5 years). If court has an approved imaging system under Admin. R. 6, scan after 1 year, destroy hard copy and convert scanned images to microfilm after 5 years.
87-4.2-04R	Dismissed Paternity Case Files	1941- +	maintain permanently in hard copy or microfilm after 2 years from order of dismissal .
91-4.2-05	Shorthand Notes/ Tapes/Disks Not Transcribed	1941- +	maintain permanently.

ADOPTIONS
85-4.3-01R	Adoption Order Book/Record	1941- +	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-4.3-02R	Adoption Case Files	1941- +	maintain permanently in hardcopy or in microform (microfilm after 5 years). If court has an approved imaging system under Admin. R. 6, scan after 1 year, destroy hard copy and convert scanned images to microfilm after 5 years.
95-4.3-02.1	Dismissed Adoption Case Files	1941- +	maintain permanently in hard copy or microform (microfilm after 2 years from order of dismissal).
85-4.3-03	Adoption Docket Sheets	1941- +	file with Adoption Case File.
85-4.3-04	Adoption General Index	1941- +	maintain permanently in original format.
91-4.3-05	Shorthand Notes/Tapes/Disks Not Transcribed	1941- +	maintain permanently.

COURT-ORDERED BIRTH CERTIFICATES
85-4.4-01R	Birth Certificate Record (Order Book Index of Judicial Judgment & Decree)	1941- +	maintain permanently in original or microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-4.4-02	Birth Certificate Record--Original Pleadings	1941- +	destroy 5 years after hearing.

COUNTY COURT AND COURTS PERFORMING COUNTY COURT FUNCTIONS (5)
85-5.1-01R	Small Claims Docket and Fee Book	1976-1990	destroy after 20 years if not used as substitute Order Book (see 85-5.1-02R).
85-5.1-02R	Civil Order Book - Small Claims/ Small Claims Docket	1976-1990	maintain permanently in original or in microfilm meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-5.1-03R	Small Claims Docket Sheets	1976-1990	maintain permanently microfilm 3 years after disposition using standards of Admin. R. 6.
90-5.1-03.1R	Small Claims Shorthand Notes/Tapes/ Disks Not Transcribed	1971- +	destroy or reuse 3 years after date of trial. See 89-1.1-26.1R for CP cases.
85-5.1-04	Judgment Docket Small Claims Rule 11	1976- +	destroy 20 years after date of last entry.
85-5.1-05R	Small Claims Case Files	1976-1990	destroy 5 years after order releasing judgment; or 10 years where judgment has not been ordered released or where no discharge in bankruptcy is filed.
87-5.1-21R	Dismissed Small Claims Case Files	1976- +	destroy 2 years after order to dismiss is given or after discharge in bankruptcy is filed.
85-5.1-06R	Civil Order Book--Plenary/Plenary Docket	1976-1990	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-5.1-07R	Plenary Case Files	1976-1990	maintain in accordance with 85-1.125R
85-5.1-08R	Criminal Entry Docket and Fee Book	1976-1990	maintain 55 years in original or microfilm 10 years after last entry and destroy original.
85-5.1-09	Traffic Violation Docket	1976-1981	destroy.
85-5.1-10R	Infractions Order Book	1981-1990	destroy 10 years after date of last entry.
85-5.1-11R	Criminal and Traffic Docket	1976-1981	if it contains Class D Felonies, maintain 55 years; if misdemeanor only, destroy after 10 years.
85-5.1-12R	Criminal Order Book/Criminal & Misdemeanors	1976-1990	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-5.1-13R	Case Packets, Traffic Infractions	1977-1990	destroy 10 years prior to 1981; after 9-01-1981 destroy after 2 years if court complies with IC 9-30-3-11(c), (d).
85-5.1-13.1R	Traffic Non-moving Violations	1979-1990	destroy 3 years after end of calendar year and after audit by State Board of Accounts.
87-5.1-22R	Case Packets, Non-Traffic Infractions	1977-1990	destroy 10 years after final judgment.
87-5.1-23R	Case Packets, Ordinance Violations	1976-1990	destroy 10 years after final judgment.
90-5.1-23.1R	Infraction/Ordinance Violations Shorthand Notes/Tapes/Disks Not Transcribed	1971- +	destroy or reuse 2 years after final judgment. For felony and misdemeanors see 85-2-27R and 89-2-27.1.
85-5.1-14	Case Files--Criminal & Misdemeanor	1976-1990	destroy misdemeanor case files 10 years after final disposition; maintain Class D Felonies for 55 years-1979 +. Sample CM case files in accordance with 90-2-21-2; sample felony cases in accordance with 85-2-21R.
90-5.1-14.1	Copy of Pretrial Diversion Contract and Papers Filed in County of Residence, Different From County of Conviction	1976- +	retain for 2 years after contract's termination date.
85-5.1-15	General Indices	1976- +	maintain for life of ledger they index.
85-5.1-16	Jury Record	1976- +	destroy 3 years after date of final entry and audit by State Board of Accounts.

JUSTICE OF THE PEACE JURISDICTION
85-5.1-17	Civil Docket	to 1976	destroy.
85-5.1-18	Civil Case Files	to 1976	destroy.
85-5.1-19R	Criminal Docket	to 1976	destroy.
85-5.1-20R	Criminal Case Files	to 1976	destroy.
NOTE: Includes Lake County JP courts through 1978. For records prior to 1941, offer to local repository or Archives Division, Indiana Commission on Public Records before destruction.

TOWN COURT AND CITY CRIMINAL JURISDICTION
91-5.1-29	Criminal Docket	varies	destroy 10 years after last entry.
91-5.1-30	Criminal Case Files	varies	destroy 10 years after final entry.

CITY CIVIL JURISDICTION
88-5.1-24	Civil Entry Dockets	1875-1905; 1917- +	destroy after 20 years by petition to county records commission.
88-5.1-25	Civil Docket Ledgers/Sheets	1875-1905; 1917- +	destroy after 10 years.
88-5.1-26R	Order Books (“Minute Books” Lake County)	1875-1905; 1917- +	maintain permanently in original or microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
88-5.1-27	Civil Case Files	1875-1905; 1917- +	destroy after 5 years from date of final judgment.
88-5.1-28	Fee Books, Civil	1875-1905; 1917- +	destroy 10 years after completion of volume.

NATURALIZATIONS (6)

(Formerly schedules 85-6-1 through 12). Transfer any and all naturalization records immediately to the Archives Division, Indiana Commission on Public Records through the Division of State Court Administration. See Indiana Rules of Court, 1991, page 675 for list.

COURT OF CONCILIATION (7)
85-7-01	Order Book	1853-1865	transfer to Archives Division, Indiana Commission on Public Records.
85-7-02	Case Files	1853-1865	transfer to Archives Division, Indiana Commission on Public Records.

SPECIAL JUDICIAL FUNCTIONS (8)
85-8.1-01R	Insane Record/Mental Health Record	1848- +	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-8.1-02	Insanity Inquests/M.H. Hearing, Case Files	1848-1990	destroy 7 years after discharge.
85-8.1-03R	Proceedings to Recommit to a Hospital for Insane	1881-1927	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
85-8.1-04R	Gen. Index to Insane/Mental Health Record (discretionary)	-1990	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
94-8.1-05	Commitment Files, Alcoholism	1929- +	destroy 7 years after discharge.
85-8.2-01	Commitment Order Book, Epilepsy IC 16-14-9.1	1907-1990	transfer to Archives Division, Indiana Commission on Public Records 20 years after last entry.
85-8.2-02	Commitment Files, Epilepsy IC 16-14-9.1	1907-1990	destroy 2 years after discharge of patient.
85-8.3-01	Commitment Order Book, Feeble-minded IC 16-15-1-2	1901-1990	transfer to Archives Division, Indiana Commission on Public Records 20 years after last entry.
85-8.3-02	Commitment Files, Feeble-minded IC 16-15-1-2	1901-1990	destroy 2 years after discharge of patient.
85-8.4-01	Riley Hosp'l Order Book	1924-1943	transfer to Archives Division, Indiana Commission on Public Records.
85-8.4-02	Case Files, Riley Hosp'l	1924-1943	destroy.
85-8.5-01	Commitment Files, Children to Public Hospitals	1933-1943	destroy.
85-8.6-01	IU Medical Center Order Book	1939-1943	destroy.
85-8.6-02	Case Files, IU Medical Center	1939-1943	destroy.
85-8.7-01	Record of Receiverships IC 34-2-6-1	1911-1990	destroy 20 years after date of last entry.
85-8.7-02	Files, Receivership Affidavit of Assets and Liabilities	1911-1990	destroy 20 years after filing.
85-8.7-03	Files, Receivership Claims	1911-1990	destroy 20 years after filing.
85-8.8-01R	Drainage Petitions and Case Files	1881-1990	maintain permanently in original or in microform (microfilm after 10 years).
85-8.8-02R	Drainage Order Book	1881-1990	maintain permanently in original or in microform meeting standards of Admin.R. 6. Microfilm after 20 years and transfer of originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.

GENERAL SCHEDULES (9)
87-9-01	Jury Lists (name slips and lists)	1790- +	maintain for 10 years unless entered in order book. If entered in order book, destroy 2 years after drawing.
87-9-02R	Order Book, Appellate Court Decisions	c. 1880- + varies	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
87-9-03R	Appellate Court Decisions	1790- +	maintain permanently in original or in microform meeting the standards of Admin.R. 6. Microfilm after 20 years and transfer originals to the Indiana Commission on Public Records or otherwise dispose of upon approval of the Division of State Court Administration.
90-9-04	Jury Record (List of Jurors) Serving on Specific Cases/Time Book (ledger)	1853- +	destroy 3 years after volume is filled and after audit by State Board of Accounts.
90-9-05	Jury Questionnaire Forms	1881- +	destroy after 2 years from date of creation.
05-9-06	Documentation supporting juror disqualifications, exemptions, and deferrals	2003--+	retain for a minimum of two (2) years.
05-9-07	Digital Master created in accordance with Administrative Rule 6	2005--+	deposit digital master (regardless of medium [used for generation of microfilm]) with the Indiana Commission on Public Records Vault for security backup.

TRIAL RULE 77 SCHEDULES (10)
94-10-01	Case Files	1991- +	Apply existing schedules for each jurisdiction, adjudicated & dismissed.
94-10-02	Indexes	1991- +	Apply existing schedules for each jurisdiction.
94-10-03	Chronological Case Summary (CCS)	1991- +	For all types (except for IF/OV), maintain permanently. Microfilm 5 years after final disposition. If maintained electronically, guarantee capacity to generate hard copy at any time. For IF/OV, destroy 10 years after final disposition.
94-10-04	Record of Designated Judgments and Orders (RJO)	1991	Maintain each type permanently. Microfilm 2 years after completion of volume in accordance with standards set in Administrative Rule 6. If maintained electronically, guarantee capacity to generate hard copy at any time.

Rule 8. Uniform Case Numbering System

(A) Application. All trial courts in the State of Indiana shall use the uniform case numbering system as set forth under this rule.

(B) Numbering System. The uniform case numbering system shall consist of four groups of characters arranged in a manner to identify the court, the year/month of filing, the case type and the filing sequence. The following is an example of the case number to be employed:

55C01-1101-CF-000123

(1) Court Identifier. The first group of five characters shall constitute the county and court identifier. The first and second character in this group shall represent the county of filing employing the following code:

01C01 Adams Circuit Court

01D01 Adams Superior Court

02C01 Allen Circuit Court

02D01 Allen Superior Court

02D02 Allen Superior Court

02D03 Allen Superior Court

02D04 Allen Superior Court

02D05 Allen Superior Court

02D06 Allen Superior Court

02D07 Allen Superior Court

02D08 Allen Superior Court

02D09 Allen Superior Court

02H01 Allen/New Haven City Court

03C01 Bartholomew Circuit Court

03D01 Bartholomew Superior Court 1

03D02 Bartholomew Superior Court 2

04C01 Benton Circuit Court

05C01 Blackford Circuit Court

05D01 Blackford Superior Court

05E01 Blackford County Court (abolished)

05H01 Blackford/Hartford City City Court (abolished)

05H02 Blackford/Montpelier City Court (abolished)

06C01 Boone Circuit Court

06D01 Boone Superior Court 1

06D02 Boone Superior Court 2

06H01 Boone/Lebanon City Court

06I01 Boone/Thorntown Town Court

06I02 Boone/Zionsville Town Court

06I03 Boone/Jamestown Court

06I04 Boone/Whitestown Town Court

07C01 Brown Circuit Court

08C01 Carroll Circuit Court

08D01 Carroll Superior Court

08H01 Carroll/Delphi City Court

08I01 Carroll/Burlington Town Court

09C01 Cass Circuit Court

09D01 Cass Superior Court 1

09D02 Cass Superior Court 2

10C01 Clark Circuit Court 1

10C02 Clark Circuit Court 2 (effective January 1, 2012, formerly Clark Superior Court 2)

10C03 Clark Circuit Court 3 (effective January 1, 2012, formerly Clark Superior Court 3)

10C04 Clark Circuit Court 4 (effective January 1, 2012, formerly Clark Superior Court 1)

10D01 Clark Superior Court 1 (Abolished effective January 1, 2012)

10D02 Clark Superior Court 2 (Abolished effective January 1, 2012)

10D03 Clark Superior Court 3 (Abolished effective January 1, 2012)

10E01 Clark County Court (abolished)

10H01 Clark/Charlestown City Court (abolished effective January 1, 2012)

10H02 Clark/Jeffersonville City Court

10I01 Clark/Clarksville Town Court

10I02 Clark/Sellersburg Town Court (abolished effective January 1, 2012)

11C01 Clay Circuit Court

11D01 Clay Superior Court

12C01 Clinton Circuit Court

12D01 Clinton Superior Court

12E01 Clinton County Court (abolished)

12H01 Clinton/Frankfort City Court

13C01 Crawford Circuit Court

14C01 Daviess Circuit Court

14D01 Daviess Superior Court

14E01 Daviess County Court (abolished)

15C01 Dearborn Circuit Court

15D01 Dearborn Superior Court

15D02 Dearborn Superior Court 2

15E01 Dearborn County Court (abolished)

15H01 Dearborn/Aurora City Court (abolished effective January 1, 2012)

15H02 Dearborn/Lawrenceburg City Court

16C01 Decatur Circuit Court

16D01 Decatur Superior Court

16E01 Decatur County Court (abolished)

17C01 DeKalb Circuit Court

17D01 DeKalb Superior Court

17D02 DeKalb Superior Court 2

17H01 DeKalb/Butler City Court

18C01 Delaware Circuit Court

18C02 Delaware Circuit Court 2

18C03 Delaware Circuit Court 3

18C04 Delaware Circuit Court 4

18C05 Delaware Circuit Court 5

18D01 Delaware Superior Court 1 (abolished)

18D02 Delaware Superior Court 2 (abolished)

18D03 Delaware Superior Court 3 (abolished)

18D04 Delaware Superior Court 4 (abolished)

18H01 Delaware/Muncie City Court

18I01 Delaware/Yorktown Town Court

19C01 Dubois Circuit Court

19D01 Dubois Superior Court

20C01 Elkhart Circuit Court

20D01 Elkhart Superior Court 1

20D02 Elkhart Superior Court 2

20D03 Elkhart Superior Court 3

20D04 Elkhart Superior Court 4 [Goshen]

20D05 Elkhart Superior Court 5 [Elkhart]

20D06 Elkhart Superior Court 6 [Elkhart]

20E01 Elkhart County Court 1 in Elkhart (abolished)

20E02 Elkhart County Court 2 in Goshen (abolished)

20H01 Elkhart/Elkhart City Court

20H02 Elkhart/Goshen City Court

20H03 Elkhart/Nappanee City Court

21C01 Fayette Circuit Court

22C01 Floyd Circuit Court

22D01 Floyd Superior Court 1

22D02 Floyd Superior Court 2 (effective January 1, 2009, formerly Floyd County Court)

22D03 Floyd Superior Court 3 (effective January 1, 2009)

22E01 Floyd County Court (abolished January 1, 2009)

21D01 Fayette Superior Court

23C01 Fountain Circuit Court

23H01 Fountain/Attica City Court

24C01 Franklin Circuit Court 1

24C02 Franklin Circuit Court 2

25C01 Fulton Circuit Court

25D01 Fulton Superior Court

25E01 Fulton County Court (abolished)

26C01 Gibson Circuit Court

26D01 Gibson Superior Court

27C01 Grant Circuit Court

27D01 Grant Superior Court 1

27D02 Grant Superior Court 2

27D03 Grant Superior Court 3

27E01 Grant County Court (abolished)

27H01 Grant/Gas City City Court

27H02 Grant/Marion City Court

28C01 Greene Circuit Court

28D01 Greene Superior Court

28E01 Greene County Court (abolished)

29C01 Hamilton Circuit Court

29D01 Hamilton Superior Court 1

29D02 Hamilton Superior Court 2

29D03 Hamilton Superior Court 3

29D04 Hamilton Superior Court 4

29D05 Hamilton Superior Court 5

29D06 Hamilton Superior Court 6

29E01 Hamilton County Court (abolished)

29H01 Hamilton/Carmel City Court

29H02 Hamilton/Noblesville City Court

29H03 Hamilton/Fishers Town Court (effective January 1, 2012)

30C01 Hancock Circuit Court

30D01 Hancock Superior Court 1

30D02 Hancock Superior Court 2

30E01 Hancock county Court (abolished)

31C01 Harrison Circuit Court

31D01 Harrison Superior Court

31E01 Harrison County Court (abolished)

32C01 Hendricks Circuit Court

32D01 Hendricks Superior Court 1

32D02 Hendricks Superior Court 2

32D03 Hendricks Superior Court 3

32D04 Hendricks Superior Court 4

32D05 Hendricks Superior Court 5

32I01 Hendricks/Plainfield Town Court

32I02 Hendricks/Brownsburg Town Court

32I03 Hendricks/Avon Town Court

33C01 Henry Circuit Court 1

33C02 Henry Circuit Court 2 (effective July 1, 2011, formerly Henry Superior Court 1)

33C03 Henry Circuit Court 3 (effective July 1, 2011, formerly Henry Superior Court 2)

33D01 Henry Superior Court 1 (abolished effective July 1, 2011)

33D02 Henry Superior Court 2 (abolished effective July 1, 2011)

33E01 Henry County Court (abolished)

33H01 New Castle City Court

33I01 Henry/Knightstown Town Court (abolished effective October 31, 2011)

34C01 Howard Circuit Court

34D01 Howard Superior Court 1

34D02 Howard Superior Court 2

34D03 Howard Superior Court 3

34D04 Howard Superior Court 4

34E01 Howard County Court (abolished)

35C01 Huntington Circuit Court

35D01 Huntington Superior Court

35E01 Huntington County Court (abolished)

35I01 Huntington/Roanoke Town Court

36C01 Jackson Circuit Court

36D01 Jackson Superior Court 1

36D02 Jackson Superior Court 2 (effective January 1, 2008)

36E01 Jackson County Court (abolished)

37C01 Jasper Circuit Court

37D01 Jasper Superior Court

37D02 Jasper Superior Court 2 (abolished)

37I01 Jasper/DeMotte Town Court

37I02 Jasper/Wheatfield Town Court (abolished)

38C01 Jay Circuit Court

38D01 Jay Superior Court

38E01 Jay County Court (abolished)

38H01 Jay/Dunkirk City Court

38H02 Jay/Portland City Court

39C01 Jefferson Circuit Court

39D01 Jefferson Superior Court

39E01 Jefferson County Court (abolished)

40C01 Jennings Circuit Court

40D01 Jennings Superior Court

40H01 Jennings/North Vernon city Court (abolished)

41C01 Johnson Circuit Court

41D01 Johnson Superior Court 1

41D02 Johnson Superior Court 2

41D03 Johnson Superior Court 3

41H01 Johnson/Franklin City Court

41H02 Johnson/Greenwood City Court

41I01 Johnson/New Whiteland Town Court (abolished)

42C01 Knox Circuit Court

42D01 Knox Superior Court 1

42D02 Knox Superior Court 2

42E01 Knox County Court (abolished)

42H01 Knox/Bicknell City Court

43C01 Kosciusko Circuit Court

43D01 Kosciusko Superior Court 1

43D02 Kosciusko Superior Court 2

43D03 Kosciusko Superior Court 3

43E01 Kosciusko County Court (abolished)

44C01 LaGrange Circuit Court

44D01 LaGrange Superior Court

44E01 LaGrange County Court (abolished)

45C01 Lake Circuit Court

45D01 Lake Superior Court, Civil Division 1

45D02 Lake Superior Court, Civil Division 2

45D03 Lake Superior Court, Civil Division 3

45D04 Lake Superior Court, Civil Division 4

45D05 Lake Superior Court, Civil Division 5

45D10 Lake Superior Court, Civil Division 6

45D11 Lake Superior Court, Civil Division 7

45D06 Lake Superior Court, Juvenile Division

45D07 Lake Superior Court, County Division 1

45D08 Lake Superior Court, County Division 2

45D09 Lake Superior Court, County Division 3

45D12 Lake Superior Court, County Division 4

45G01 Lake Superior Court, Criminal Division 1

45G02 Lake Superior Court, Criminal Division 2

45G03 Lake Superior Court, Criminal Division 3

45G04 Lake Superior Court, Criminal Division 4

45E01 Lake County Court (abolished)

45E02 Lake County Court (abolished)

45E03 Lake County Court (abolished)

45H01 Lake/Crown Point City Court

45H02 Lake/East Chicago City Court

45H03 Lake/Gary City Court

45H04 Lake/Hammond City Court

45H05 Lake/Hobart City Court

45H06 Lake/Lake Station City Court

45H07 Lake/Whiting City Court

45I01 Lake/Merrillville Town Court

45I02 Lake/Schererville Town Court

45I03 Lake/Lowell Town Court

46C01 LaPorte Circuit Court

46D01 LaPorte Superior Court 1

46D02 LaPorte Superior Court 2

46D03 LaPorte Superior Court 3 in LaPorte

46D04 LaPorte Superior Court 4 in Michigan City

47C01 Lawrence Circuit Court

47D01 Lawrence Superior Court 1

47D02 Lawrence Superior Court 2

47E01 Lawrence County Court (abolished)

48C01 Madison Circuit Court 1

48C02 Madison Circuit Court 2 (effective July 1, 2011, formerly Madison Superior Court 2)

48C03 Madison Circuit Court 3 (effective July 1, 2011, formerly Madison Superior Court 3)

48C04 Madison Circuit Court 4 (effective July 1, 2011, formerly Madison Superior Court 4)

48C05 Madison Circuit Court 5 (effective July 1, 2011, formerly Madison Superior Court 5)

48C06 Madison Circuit Court 6 (effective July 1, 2011, formerly Madison Superior Court 1)

48D01 Madison Superior Court 1 (abolished effective July 1, 2011)

48D02 Madison Superior Court 2 (abolished effective July 1, 2011)

48D03 Madison Superior Court 3 (abolished effective July 1, 2011)

48D04 Madison Superior Court 4 (effective January 1, 2009, formerly Madison County Court 1) (abolished effective July 1, 2011)

48D05 Madison Superior Court 5 (effective January 1, 2009, formerly Madison County Court 2) (abolished effective July 1, 2011)

48E01 Madison County Court 1 (abolished effective January 1, 2009)

48E02 Madison County Court 2 (abolished effective January 1, 2009)

48H01 Madison/Alexandria City Court

48H02 Madison/Anderson City Court

48H03 Madison/Elwood City Court

48I01 Madison/Edgewood Town Court

48I02 Madison/Pendleton Town Court

49C01 Marion Circuit Court

49D01 Marion Superior Court, Civil Division 1

49D02 Marion Superior Court, Civil Division 2

49D03 Marion Superior Court, Civil Division 3

49D04 Marion Superior Court, Civil Division 4

49D05 Marion Superior Court, Civil Division 5

49D06 Marion Superior Court, Civil Division 6

49D07 Marion Superior Court, Civil Division 7

49D08 Marion Superior Court, Probate Division

49D09 Marion Superior Court, Juvenile Division

49D10 Marion Superior Court, Civil Division 10

49D11 Marion Superior Court, Civil Division 11

49D12 Marion Superior Court, Civil Division 12

49D13 Marion Superior Court, Civil Division 13

49D14 Marion Superior Court, Civil Division 14

49F07 Marion Superior Court, Criminal Division 7

49F08 Marion Superior Court, Criminal Division 8

49F09 Marion Superior Court, Criminal Division 9

49F10 Marion Superior Court, Criminal Division 10

49F11 Initial Hearing Court

49F12 Marion Superior Court, Environmental/Community Court

49F13 Marion Superior Court, Criminal Division 13

49F15 Marion Superior Court, Criminal Division 15

49F16 Marion Superior Court, Criminal Division 16 (renumbered 49G16 effective 2/1/07)

49F17 Marion Superior Court, Criminal Division 17 (renumbered 49G17 effective 2/1/07)

49F18 Marion Superior Court, Criminal Division 18

49F19 Marion Superior Court, Criminal Division 19

49F24 Marion Superior Court, Criminal Division 24

49G01 Marion Superior Court, Criminal Division 1

49G02 Marion Superior Court, Criminal Division 2

49G03 Marion Superior Court, Criminal Division 3

49G04 Marion Superior Court, Criminal Division 4

49G05 Marion Superior Court, Criminal Division 5

49G06 Marion Superior Court, Criminal Division 6

49G14 Marion Superior Court, Criminal Division 14

49G16 Marion Superior Court, Criminal Division 16

49G17 Marion Superior Court, Criminal Division 17

49G20 Marion Superior Court, Criminal Division 20

49G21 Marion Superior Court, Criminal Division 21

49G22 Marion Superior Court, Criminal Division 22

49G23 Marion Superior Court, Criminal Division 23

49H01 Marion/Beech Grove City Court

49I01 Marion/Cumberland Town Court

49K01 Marion County Small Claims Court, Center Division

49K02 Marion County Small Claims Court, Decatur Division

49K03 Marion County Small Claims Court, Lawrence Division

49K04 Marion County Small Claims Court, Perry Division

49K05 Marion County Small Claims Court, Pike Division

49K06 Marion County Small Claims Court, Warren Division

49K07 Marion County Small Claims Court, Washington Division

49K08 Marion County Small Claims Court, Wayne Division

49K09 Marion County Small Claims Court, Franklin Township

50C01 Marshall Circuit Court

50D01 Marshall Superior Court 1

50D02 Marshall Superior Court 2

50E01 Marshall County Court (abolished)

50H01 Marshall/Plymouth City Court (abolished)

50I01 Marshall/Argos Town Court (abolished)

51C01 Martin Circuit Court

51H01 Martin/Loogootee City Court (abolished)

52C01 Miami Circuit Court

52D01 Miami Superior Court 1

52D02 Miami Superior Court 2

52H01 Miami/Peru City Court

52I01 Miami/Bunker Hill Town Court

53C01 Monroe Circuit Court 1

53C02 Monroe Circuit Court 2

53C03 Monroe Circuit Court 3

53C04 Monroe Circuit Court 4

53C05 Monroe Circuit Court 5

53C06 Monroe Circuit Court 6

53C07 Monroe Circuit Court 7

53C08 Monroe Circuit Court 8

53C09 Monroe Circuit Court 9

53D01 Monroe Superior Court (abolished)

53D02 Monroe Superior Court (abolished)

53D03 Monroe Superior Court (abolished)

53D04 Monroe Superior Court (abolished)

53D05 Monroe Superior Court (abolished)

54C01 Montgomery Circuit Court

54D01 Montgomery Superior Court

54D02 Montgomery Superior Court 2

54E01 Montgomery County Court (abolished)

54H01 Montgomery/Crawfordsville City Court (abolished)

55C01 Morgan Circuit Court

55D01 Morgan Superior Court 1

55D02 Morgan Superior Court 2

55D03 Morgan Superior Court 3

55E01 Morgan County Court (abolished)

55H01 Morgan/Martinsville City Court

55I01 Morgan/Mooresville Town Court

56C01 Newton Circuit Court

56D01 Newton Superior Court

57C01 Noble Circuit Court

57D01 Noble Superior Court 1

57D02 Noble Superior Court 2 7/1/1999

57E01 Noble County Court (to be abolished) 7/1/1999

57I01 Noble/Avilla Town Court (abolished)

57I02 Noble/Cromwell Town Court (abolished)

58C01 Ohio Circuit Court

58D01 Ohio Superior Court (abolished effective January 1, 2009)

59C01 Orange Circuit Court

59D01 Orange Superior Court

59E01 Orange County Court (abolished)

60C01 Owen Circuit Court

61C01 Parke Circuit Court

62C01 Perry Circuit Court

62H01 Perry/Cannelton Town Court (abolished)

62H02 Perry/Tell City City Court (abolished)

63C01 Pike Circuit Court

63H01 Pike/Petersburg City Court (abolished)

64C01 Porter Circuit Court

64D01 Porter Superior Court 1

64D02 Porter Superior Court 2

64D03 Porter Superior Court 3

64D04 Porter Superior Court 4

64D05 Porter Superior Court 5 (Circuit Judge)

64D06 Porter Superior Court 6

64E01 Porter County Court (abolished)

64I01 Porter/Chesterton Town Court (abolished)

65C01 Posey Circuit Court

65D01 Posey Superior Court

65E01 Posey County Court (abolished)

66C01 Pulaski Circuit Court

66D01 Pulaski Superior Court

66E01 Pulaski County Court (abolished)

67C01 Putnam Circuit Court

67D01 Putnam Superior Court

67E01 Putnam County Court (abolished)

68C01 Randolph Circuit Court

68D01 Randolph Superior Court

68E01 Randolph County Court (abolished)

68H01 Randolph/Winchester City Court

68H02 Randolph/Union City City Court

69C01 Ripley Circuit Court

69D01 Ripley Superior Court

69H01 Ripley/Batesville City Court

69I01 Ripley/Versailles Town court

70C01 Rush Circuit Court

70D01 Rush Superior Court

70E01 Rush County Court (abolished)

71C01 St. Joseph Circuit Court

71D01 St. Joseph Superior Court

71D02 St. Joseph Superior Court

71D03 St. Joseph Superior Court

71D04 St. Joseph Superior Court

71D05 St. Joseph Superior Court

71D06 St. Joseph Superior Court

71D07 St. Joseph Superior Court

71D08 St. Joseph Superior Court

71I01 St. Joseph/Walkerton Town Court

71I02 St. Joseph/Lakeville Town Court

71J01 St. Joseph Probate Court

72C01 Scott Circuit Court

72D01 Scott Superior Court

72E01 Scott County Court (abolished)

73C01 Shelby Circuit Court

73D01 Shelby Superior Court 1

73D02 Shelby Superior Court 2

73E01 Shelby County Court (abolished)

74C01 Spencer Circuit Court

74H01 Spencer/Rockport City Court (abolished)

75C01 Starke Circuit Court

75H01 Starke/Knox City Court

76C01 Steuben Circuit Court

76D01 Steuben Superior Court

76E01 Steuben County Court (abolished)

76I01 Steuben/Fremont Town Court

77C01 Sullivan Circuit Court

77D01 Sullivan Superior Court

77E01 Sullivan County Court (abolished)

78C01 Switzerland Circuit Court

78D01 Switzerland Superior Court (abolished effective January 1, 2009)

79C01 Tippecanoe Circuit Court

79D01 Tippecanoe Superior Court 1

79D02 Tippecanoe Superior Court 2

79D03 Tippecanoe Superior Court 3

79D04 Tippecanoe Superior Court 4

79D05 Tippecanoe Superior Court 5

79D06 Tippecanoe Superior Court 6

79H01 Tippecanoe/West Lafayette City Court

80C01 Tipton Circuit Court

80H01 Tipton/Tipton City Court

80I01 Tipton/Sharpsville Town Court

81C01 Union Circuit Court

82C01 Vanderburgh Circuit Court

82D01 Vanderburgh Superior Court

82D02 Vanderburgh Superior Court

82D03 Vanderburgh Superior Court

82D04 Vanderburgh Superior Court

82D05 Vanderburgh Superior Court

82D06 Vanderburgh Superior Court

82D07 Vanderburgh Superior Court

83C01 Vermillion Circuit Court

83H01 Vermillion/Clinton City Court

84C01 Vigo Circuit Court

84D01 Vigo Superior Court 1

84D02 Vigo Superior Court 2

84D03 Vigo Superior Court 3 (Circuit Judge)

84D04 Vigo Superior Court 4

84D05 Vigo Superior Court 5

84D06 Vigo Superior Court 6

84E04 Vigo County Court, Division 4 (abolished)

84E05 Vigo County Court, Division 5 (abolished)

(84E01, 84E02, and 84E03 not used)

84H01 Vigo/Terre Haute City Court

85C01 Wabash Circuit Court

85D01 Wabash Superior Court

85E01 Wabash County Court (abolished)

85H01 Wabash/Wabash City Court

85I01 Wabash/N. Manchester Town Court (abolished effective January 1, 2012)

86C01 Warren Circuit Court

87C01 Warrick Circuit Court

87D01 Warrick Superior Court 1

87D02 Warrick Superior Court 2

88C01 Washington Circuit Court

88D01 Washington Superior Court

88H01 Washington/Salem City Court (abolished)

89C01 Wayne Circuit Court