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IOT > Procurement > Small Business Technology Services Small Business Technology Services

In addition to the IT Temp QPAs and the Business Partner Alliance (BPA) contracts, IOT has negotiated Small Business Technology Services (SBTS) contracts to promote small businesses while providing a streamlined method for obtaining IT professional services in five specific areas:

  • Database Technologies
  • Data Warehousing
  • Document Management
  • Project Management
  • Geographic Information Systems (GIS)

Similar to the BPAs, the SBTS contracts provide a vehicle to engage small business companies in a focused professional services engagement without having to go through the contract process each time.

As opportunities for IT services arise that fall within the five SBTS areas of expertise, then the SBTS contracts will be used in preference to other procurement methods.

SBTS Process

  1. The agency is responsible for identifying a project sponsor who serves as the point of contact.
  2. The agency point of contact and the IOT director of procurement will discuss the use of the SBTS contracts to satisfy the agency’s requirements.
  3. The agency point of contact documents the requirements using the SBTS Requirements Form, detailing project specifications and the start and end dates, and sends them to the IOT director of procurement.
  4. The IOT director of procurement will review the requirements and notify the prequalified SBTS vendors for that service about the opportunity via email.
  5. Each vendor prequalified for that service may prepare and submit a proposal to the IOT director of procurement.
  6. The IOT director of procurement will forward all the proposals to the agency point-of-contact by the end of the first business day following the deadline.
  7. The agency evaluates the proposals, selects its vendor of choice, completes the SBTS Selection Justification Form and sends it to the IOT director of procurement.
  8. The IOT director of procurement reviews the SBTS Selection Justification Form and notifies all SBTS vendors that submitted a proposal of the selection.
  9. The agency point of contact and the SBTS vendor will jointly develop a Statement of Work (SOW) that details the services to be provided, the deliverables, the cost for each deliverable and the schedule for delivery.
  10. The agency point of contact will send the agreed upon SOW to the IOT director of procurement.
  11. The IOT director of procurement will prepare the SBTS Work Order form and send the SBTS Work Order and the SOW to the agency point of contact.
  12. The agency point of contact will have the SBTS vendor and the authorized agency representative sign and date the SBTS Work Order form and send it to IOT director of procurement.
  13. The IOT director of procurement will approve the form and send a scanned copy via email to the agency point of contact and the SBTS vendor point of contact.
  14. The agency must enter a requisition into Encompass (PeopleSoft) e-Procurement and process it to a Purchase Order (P.O.) for the project. The requisition justification must indicate that the procurement method used is the SBTS.
  15. When the P.O. is dispatched, the agency and vendor may then begin work on the project.
  16. The vendor will directly bill the agency for the deliverables.
  17. The agency fiscal person must approve the vendor invoice(s) for payment, upon completion of each deliverable on the SBTS Work Order. The agency point of contact will verify whether or not payment should be made.