Utility Coordination Certification
Starting with the January 2014 requests for proposals, utility coordination on INDOT contracts is required to be performed by a certified utility coordinator. Only certified Utility Coordinators may perform utility coordination work that involves the following tasks:
- Present all project reports necessary for project delivery such as status reports and risk reports.
- Recommend work plans for approval, including narrative portion, relocation drawing, cost estimates and proof of property interests.
- Recommend work plan addendums for approval.
- Lead or facilitate any meetings involving utility-specific activities such as kickoff meetings, conflict resolution meetings, and reimbursement eligibility meetings.
- Discuss cost estimates, reimbursement, reimbursable status or agreements with utilities.
- Review and recommend approval of utility consultants and utility contractors.
- Review and sign all required letters to utilities.
- Prepare and sign all required contract letting documents.
- Conduct post-letting coordination services.
INDOT developed the Certified Utility Coordinator Program to train individuals to the expected standard of performance for utility coordination. The training consists of two days of classes on subjects related to utility coordination and a certification test offered in four parts. To successfully complete the training program, each student must attend all training, actively participate in all practical exercises, and score at least 75 percent on the certification test.
An individual who desires to attend the utility coordinator certification training must meet one of the following requirements:
- Have a Bachelor of Science in Engineering with two years’ experience in either highway or utility industries; or
- Have four years’ experience in either highway or utility industry – at least one year of which must be in utility coordination.
Examples of proof for Education and Professional requirements are resumes and professional bios. The proof is required to be submitted prior to final acceptance of registration. The document(s) should be submitted via email to Edward Sluder with a subject line of "June 2017 Utility Coordination Certification"
An individual who successfully completes the training will receive a letter affirming that they meet the prerequisites and are certified to perform utility coordination on INDOT projects. A certificate for professional development hours will be provided to those who are registered professional engineers and may be available upon request for any other students.
Dates: June 13, 2017 through June 14, 2017
Time: 7:30 am to 5:00 pm
Location: Indiana Electric Cooperatives
720 N. High School Rd. Indianapolis, IN 46214
Registration Site: INDOT Event Calendar
Important Training Reference Documents for Students
Listed below are documents and references used for the training and certification tests throughout the 2-day training course. It is important to note that INDOT does not provide these documents to students in either printed or electronic form. These documents and references are necessary for the training course. The materials are useful during the training and are permitted to be referenced during the certification testing. The venue does have electrical outlets and internet access but these amenities are not guaranteed. Please bring with you these documents in either print or electronic form. Electronic documents have the advantage of being searchable. There are no printers or copiers available to use at the venue.
- 2017 Training Schedule
- 105 IAC 13 Utility Relocation Guidance
- Utility Accommodation Policy revised 06/12/2014
- Indiana Design Manual Ch. 104 Utility Coordination
- Constructability Review Process on the Project Management webpage.
- Ten State Standards Parts 7-8, pages 107-122 in the Recommended Standards for Waterworks, 2012 Edition; print pages 143-158
- LPA Guidance Document Chapter 10, pages 104-121; print pages 122-128
- IC 8-1-26 for IN Plant Protection Services
- Real Estate Acquisition and Condemnation Process version 10/22/2012
- Practical Exercise – Utility Relocation Work Plan version 10/22/2013
- Guidance for Drawing of Sufficient Detail Elevation Language 07/08/2015
- Risk Report
- Reimbursement Document
- For the latest Utility Coordination Checklist, visit the Utility Coordination webpage and search under the Best Practices section.
Additional Reference Documents
- 38th Street Added Travel Lanes revised 10/01/2013
- IN Certified Utility Coordinators
- Utility Coordination
- Utility Coordination Standard Documents
- FHWA Plan Reading Course
2017 Slide Presentation Materials
- 1 - Utility Coordination Paradigm
- 2 - IDM Chapter 104
- 3 - 105 IAC 13 Utility Accommodation Policy and 10 State Standards
- 4 - Research Phase IN 811 Permits and EPS
- 5 - Subsurface Utility Engineering (SUE)
- 6 - Drawing of Sufficient Detail for Conflict Analysis
- 7 - Essence of the Utility Coordination, Designing Around Utilities and Documentation
- 8 - Coordinating to Receive Quality Work Plans
- 9 - Understanding Right of Way Process, Identifying Your Critical Path
- 10 - Reimbursements, Agreements, Estimates, Cost and Schedule Database
- 11 - Utility Coordination Certification and Special Provisions
- 12 - Coordinating with Project Managers; Assessing and Communicating Risk
- 13 - What I Wish the Utility Coordinators Knew About Construction
- 14 - Construction Review
- 15 - LPA
2017 Certification Refresher Event Resources
Watch the Recording
Q&A From the Event
- Letting With Exceptions - Refresher course
- Presentation on Utility Related Change Orders
- Buy America and Utility Work
- Utility Refresher - Engaging Utilities
Michael B. Jett
Utilities and Railroad Director
Indiana Department of Transportation
100 N. Senate Ave. IGCN 642
Indianapolis, IN 46204