ILEA New Hire

ILEA New Hire

ILEA is requesting that agencies keep the academy apprised at all times of current employment status for all officers.  This will allow the agency rosters in the Acadis® Portal to be kept up-to-date, and ensure that each agency is able to review all of their officers’ training and certification records online.  The agency will also then be able to register their officers online for training in a timely fashion.  Failure to report employment changes properly may result in an inability for an agency to review data online for an officer, or prevent online registration.

** Please take a moment to add this page to your browser Favorites for quick access in the future.  By doing so, you will be able to access the new hire report at any time without having to go to the portal home page.

If you have any problems or questions regarding this form, please email or call 317-837-3250 or 317-839-5191. **

When to use this form

Use the ILEA New Hire form in the following cases:

Hiring of newly sworn officers with no PSIDThese officers have no PSID in Acadis®, and their employment is being reported for the first time

Hiring of newly sworn officers with existing PSID:  In a small number of cases, newly sworn officers may have an Acadis Public Safety Identification (PSID) that had been provided to them by the IDHS for some type of first responder certification.  In these cases, that same PSID will be valid for the LE officer employment.

Hiring of officers with previous LE employment in Indiana:  These officers already have a PSID from their prior agency.

Do not use this form to report separations or changes in employment other than new hires. To report separations or changes in employment, use the ILEA Employment Change form.

Employee Information

Enter a PSID if one has been assigned already to the officer by either the ILEA or the IDHS.  If the officer has never had a PSID, leave this field blank, and check the box below it indicating your verification that the officer has never had a PSID.


if no PSID:
I attest that this officer has never had a PSID assigned in the past by either ILEA or IDHS.

First Name:

Middle Name:

Last Name:



Date of Birth: Month Day Year

Officer E-mail:

DL Issuing State:

DL Other Issuer:

Employment Information

On what date did this new hire become effective with your department? Enter that date below:

New Hire Date: Month Day Year

What was the Title/Rank of the officer on the new hire date?  Select that Title/Rank below.


Citizen of the United States (250 IAC 2-3-1)

21 years of age or will be at the time of graduation (250 IAC 2-3-1)

Passed a physical examination by a licensed medical practitioner and can participate in all strenuous activities without restriction (250 IAC 2-3-3)

High School diploma, GED or equivalent (250 IAC 2-3-3)

Fingerprinted and Background check through the State of Indiana and FBI (250 IAC 2-3-6)

Felony conviction or a discharge other than honorable from the military (250 IAC 2-3-6 & 8)

Suffers from any type of mental illness that would make the applicant dangerous (250 IAC 2-3-2)

Select the hiring department from the list below. If your department is not listed in the dropdown below, please select " department is not listed...", and type your department name in the Unlisted Department Name field below:


Unlisted Department Name:

Reporting Person Information

Reporting Person Name:

Department contact number:

Department Contact E-Mail:

Other Information

Use the checkbox below to request expedited processing if you are trying to register a new hire right now online:


Provide any additional information you feel necessary to this employment report in the Comments field below: If you click the EXPEDITE box you must explain the reason.