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Data Sharing Committee

Documents

Meeting Minutes: April 2008
Meeting Agenda: April 2008
Copyright Basics
Data Exchange Agreement - draft
Related documents
Meeting Notes: February 2008

Activities

Activities are updated after IGIC board meetings, roughly once per quarter. If you'd like more information about a specific project or initiative in the interim, feel free to contact the committee chair or the IGIC Offices.

June 19, 2008

The Data Sharing Committee has been working on gathering local county government business case studies to help document data sharing experiences. Another project of interest involves a review of APRA laws as it pertains to GIS data sharing. The Community Organization Legal Assistance Center as been contacted to see if they will be able to assist IGIC with an interpretation of the APRA laws. We are interested in learning how the APRA laws impact local government's GIS data distribution practices. At our next meeting, we will be reviewing the business case studies and considering a request from the Ortho Workgroup to collect information on how much counties have generated in revenue over the last 10 years from their GIS data.

April 17, 2008

The Data Sharing Committee's next conference call meeting is scheduled for Friday, April 18th. At this meeting, the discussion will include how GIS data is affected by copyright. The Committee will also review issues related to data sharing with local government, and discuss ways to increase communication between IGIC and local governments. Local data is seen as an important component of the IndianaMap project. The Committee's main tasks will focus on local GIS data requests, and how to promote data sharing in a way that is beneficial to all. Finally, the Committee will review its role in establishing the Statewide Data Integration Plan and determine what activities lie ahead.

February 18, 2008

The Data Sharing Committee has recently been discussing a draft IndianaMap Framework Data Exchange Memorandum of Understanding (MOU). This document is still being reviewed and modified as necessary. There has been some discussion as to whether or not this document will be replaced with another data sharing mechanism. The Committee will be reviewing in future meetings topics that may inhibit the use of the data sharing MOU. Topics for consideration include:

Data distribution polices that charge fees for data acquisition
Whether or not GIS data can be copyrighted
Considering GIS data distribution as a service
Ways to promote education of data sharing issues among policy makers

The Data Sharing Committee is looking forward to the discussion that will take place at the GIS Conference regarding data sharing.

January 17, 2008

The year's first meeting of the Data Sharing Committee was a planning session involving both co-chairs Steven Hook and Jill Saligoe-Simmel. Discussion focused on the need for a revision of the original Data Exchange Memorandum of Understanding (MOU). The Data Integration Workgroup's project involving the integration of local county framework data requires a data exchange document to help facilitate collection. Therefore, first priority is the creation of a new data exchange document. The first draft will be discussed and reviewed by committee members for their comments and then presented to the IGIC Board for review. Other planned projects include 1.) Developing IndianaMap Data Exchange agreements based on the finalized framework data MOU, and 2.) Generating a Statewide Data Integration Plan by compiling content from IGIC's Framework Data Workgroups, organizing the content into chapters, and making a formal recommendation to the State Geographic Information Officer regarding adoption of the plan.

July 19, 2007

The committee's activities and objectives have been revised in response to the input from the strategic planning session in May. As a result, new members have come forward to work on the commitee. IGIC is currently seeking a new chair to lead the group's revised initiatives.

March 12, 2007

Dave Nail, new chair of the committee, continues working to prepare for upcoming activities.

January 18, 2007

Dave Nail is stepping in as chair of the committee beginning in 2007. Monthly meetings and a direction for upcoming activities will be announced soon.

September 21, 2006

The committee has been assisting the Indiana Department of Homeland Security (DHS) compile information for the Ramona GIS Inventory. The information, which covers GIS framework data holdings in each of Indiana's counties, will be used to determine funding allocations. Committee members have continued locating and contacting GIS personnel. Work will be completed next month.

July 20, 2006

The Data Sharing Committee's previous goal was to create a summary letter identifying Data Sharing items and issues. Committee members submitted assigned items during the last meeting on February 16, 2006. A more time-sensitive project, however, was brought to the committee for consideration. Homeland Security (HS) requested help completing the Ramona GIS Inventory. The information in the inventory will be used for the HS Grant process. HS will be providing funds to county governments for specific GIS data. The Data Sharing Committee will focus on completing the contact information and framework layers. The goal is to have GIS contacts in every county.

March 6, 2006

Shaun Scholer accepted the position of co-chair, taking over for longtime member Jim Sparks. The committee has begun work on a paper - originally termed a position paper, then redefined as a summary or overview - outlining data sharing in the state. Each committee member is creating a summary for their area of interest or specialty. Target date for completion in April 19th.

The committee is also discussing ways to increase participation on RAMONA, the online data inventory tool, and closely watching the tie card scanning project.

November 17, 2005

The Data Sharing Committee co-chair, Jim Sparks, has resigned his position. The committee will be seeking a replacement for him. Thanks to Jim for his many years of hard work and valuable input.

September 22, 2005

The Data Sharing Committee did not meet this month, but will resume in October to continue working on a "Data Sharing Position Paper".

July 21, 2005

The Data Sharing Committee is creating a position paper that comprehensively examines the issues related to sharing geographic data in Indiana. While the document is primarily targeted for public officials who are in a position to affect decisions about sharing data, it will be a useful document for anyone interested in understanding the full range of data sharing considerations.

The document will include examination of:

Benefits of sharing our data resources
Local (Indiana) experiences
The difference between download access and direct online access
Selling data as a revenue stream
Freedom of Information Act
Data Security
Confidentiality
Ownership and Copyright
Relevant Court Cases
Relevant Indiana Code
The Rand Report
Open GIS Data Consortium Documents
Sample Data Sharing Agreements

May 19, 2005

The Data Sharing Committee has identified a number of topics to be addressed at their meetings over the next few months, including:

Data clearinghouse: How do we improve the ability to find and use Indiana data?
There is an opportunity to provide education and promotion (marketing) related to "Why should I share my data?"
Per the new Indiana Information Access Counselor, new language is needed for the State/County data sharing agreement. We need to account for 1.) Non-restricted public data, 2.) Restricted data, and 3.) Protected data considered a security risk.
Data Sharing tract at the next state GIS conference. We would like to have a tract at the next conference that is dedicated to data sharing topics.
Sharing the digital orthophotography being produced from the statewide project. Storage and access to this important data asset are being considered by Indiana University, Indiana Geological Survey, and other organizations.

March 15, 2005

The Data Sharing Committee is currently reviewing the statewide Data Clearinghouse (accessible from the INGISI home page) for opportunities to increase its usefulness. We are also reviewing data sharing models across the country. Finally, we are looking at methods to track GIS progress at the city and county level by comparing key metrics across the state and over time.


Online Maps Standards White Papers Projects IndianaMap What's GIS? GIS In Action Awards Seminars Resources & Links GIS Council Membership Committees Annual Forum Annual Conference Funding Jobs & Internships News Calendar Contact Us Home	home > committees > data sharing committee > activities Data Sharing Committee Documents Meeting Minutes: April 2008 Meeting Agenda: April 2008 Copyright Basics Data Exchange Agreement - draft Related documents Meeting Notes: February 2008 Activities Activities are updated after IGIC board meetings, roughly once per quarter. If you'd like more information about a specific project or initiative in the interim, feel free to contact the committee chair or the IGIC Offices. June 19, 2008 The Data Sharing Committee has been working on gathering local county government business case studies to help document data sharing experiences. Another project of interest involves a review of APRA laws as it pertains to GIS data sharing. The Community Organization Legal Assistance Center as been contacted to see if they will be able to assist IGIC with an interpretation of the APRA laws. We are interested in learning how the APRA laws impact local government's GIS data distribution practices. At our next meeting, we will be reviewing the business case studies and considering a request from the Ortho Workgroup to collect information on how much counties have generated in revenue over the last 10 years from their GIS data. April 17, 2008 The Data Sharing Committee's next conference call meeting is scheduled for Friday, April 18th. At this meeting, the discussion will include how GIS data is affected by copyright. The Committee will also review issues related to data sharing with local government, and discuss ways to increase communication between IGIC and local governments. Local data is seen as an important component of the IndianaMap project. The Committee's main tasks will focus on local GIS data requests, and how to promote data sharing in a way that is beneficial to all. Finally, the Committee will review its role in establishing the Statewide Data Integration Plan and determine what activities lie ahead. February 18, 2008 The Data Sharing Committee has recently been discussing a draft IndianaMap Framework Data Exchange Memorandum of Understanding (MOU). This document is still being reviewed and modified as necessary. There has been some discussion as to whether or not this document will be replaced with another data sharing mechanism. The Committee will be reviewing in future meetings topics that may inhibit the use of the data sharing MOU. Topics for consideration include: Data distribution polices that charge fees for data acquisition Whether or not GIS data can be copyrighted Considering GIS data distribution as a service Ways to promote education of data sharing issues among policy makers The Data Sharing Committee is looking forward to the discussion that will take place at the GIS Conference regarding data sharing. January 17, 2008 The year's first meeting of the Data Sharing Committee was a planning session involving both co-chairs Steven Hook and Jill Saligoe-Simmel. Discussion focused on the need for a revision of the original Data Exchange Memorandum of Understanding (MOU). The Data Integration Workgroup's project involving the integration of local county framework data requires a data exchange document to help facilitate collection. Therefore, first priority is the creation of a new data exchange document. The first draft will be discussed and reviewed by committee members for their comments and then presented to the IGIC Board for review. Other planned projects include 1.) Developing IndianaMap Data Exchange agreements based on the finalized framework data MOU, and 2.) Generating a Statewide Data Integration Plan by compiling content from IGIC's Framework Data Workgroups, organizing the content into chapters, and making a formal recommendation to the State Geographic Information Officer regarding adoption of the plan. July 19, 2007 The committee's activities and objectives have been revised in response to the input from the strategic planning session in May. As a result, new members have come forward to work on the commitee. IGIC is currently seeking a new chair to lead the group's revised initiatives. March 12, 2007 Dave Nail, new chair of the committee, continues working to prepare for upcoming activities. January 18, 2007 Dave Nail is stepping in as chair of the committee beginning in 2007. Monthly meetings and a direction for upcoming activities will be announced soon. September 21, 2006 The committee has been assisting the Indiana Department of Homeland Security (DHS) compile information for the Ramona GIS Inventory. The information, which covers GIS framework data holdings in each of Indiana's counties, will be used to determine funding allocations. Committee members have continued locating and contacting GIS personnel. Work will be completed next month. July 20, 2006 The Data Sharing Committee's previous goal was to create a summary letter identifying Data Sharing items and issues. Committee members submitted assigned items during the last meeting on February 16, 2006. A more time-sensitive project, however, was brought to the committee for consideration. Homeland Security (HS) requested help completing the Ramona GIS Inventory. The information in the inventory will be used for the HS Grant process. HS will be providing funds to county governments for specific GIS data. The Data Sharing Committee will focus on completing the contact information and framework layers. The goal is to have GIS contacts in every county. March 6, 2006 Shaun Scholer accepted the position of co-chair, taking over for longtime member Jim Sparks. The committee has begun work on a paper - originally termed a position paper, then redefined as a summary or overview - outlining data sharing in the state. Each committee member is creating a summary for their area of interest or specialty. Target date for completion in April 19th. The committee is also discussing ways to increase participation on RAMONA, the online data inventory tool, and closely watching the tie card scanning project. November 17, 2005 The Data Sharing Committee co-chair, Jim Sparks, has resigned his position. The committee will be seeking a replacement for him. Thanks to Jim for his many years of hard work and valuable input. September 22, 2005 The Data Sharing Committee did not meet this month, but will resume in October to continue working on a "Data Sharing Position Paper". July 21, 2005 The Data Sharing Committee is creating a position paper that comprehensively examines the issues related to sharing geographic data in Indiana. While the document is primarily targeted for public officials who are in a position to affect decisions about sharing data, it will be a useful document for anyone interested in understanding the full range of data sharing considerations. The document will include examination of: Benefits of sharing our data resources Local (Indiana) experiences The difference between download access and direct online access Selling data as a revenue stream Freedom of Information Act Data Security Confidentiality Ownership and Copyright Relevant Court Cases Relevant Indiana Code The Rand Report Open GIS Data Consortium Documents Sample Data Sharing Agreements May 19, 2005 The Data Sharing Committee has identified a number of topics to be addressed at their meetings over the next few months, including: Data clearinghouse: How do we improve the ability to find and use Indiana data? There is an opportunity to provide education and promotion (marketing) related to "Why should I share my data?" Per the new Indiana Information Access Counselor, new language is needed for the State/County data sharing agreement. We need to account for 1.) Non-restricted public data, 2.) Restricted data, and 3.) Protected data considered a security risk. Data Sharing tract at the next state GIS conference. We would like to have a tract at the next conference that is dedicated to data sharing topics. Sharing the digital orthophotography being produced from the statewide project. Storage and access to this important data asset are being considered by Indiana University, Indiana Geological Survey, and other organizations. March 15, 2005 The Data Sharing Committee is currently reviewing the statewide Data Clearinghouse (accessible from the INGISI home page) for opportunities to increase its usefulness. We are also reviewing data sharing models across the country. Finally, we are looking at methods to track GIS progress at the city and county level by comparing key metrics across the state and over time.

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