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Indiana Department of Administration

Indiana Department of Administration

IDOA > Procurement > Active Contracts and QPAs > Quantity Purchase Agreements > Mailing Equipment and Supplies Mailing Equipment and Supplies

QPA Overview

This contract has been awarded on the basis of the competitive bid process (ASA-14-26) to provide mailing equipment/machines and mailing supplies to Indiana state agencies and other local governmental entities.

Contract Number: ASA-14-26
QPA Number: 13142
Contractor: Pitney Bowes Inc.
Contract Period: 6/1/2014 – 5/31/2015 with 3 optional 1 year renewals

Contract Requirements/Benefits

  • QPA provides a standardized product offering (Market Basket) as well as a % of list price for all other purchases (Non-Market Basket)
  • Dedicated Account Management Team
  • All equipment offered must be new and meet the current or posted approval of the United States Postal Service (USPS)
  • Postage Meter resets are free of charge
  • Monthly Maintenance Service Agreement Charges are to include all preventative maintenance, emergency calls, all software/system upgrades needed, parts and labor
  • Pricing includes: shipping/delivery, installation, set-up and training
  • Important Resources

    State agencies should utilize the “Market Basket” offerings before reviewing the Non-Market Basket offerings; this will assist in standardizing the products offered

  • Market Basket Items | (.pdf) 
  • Mailing Equipment Justification Questions | (.doc) (Please include answers to these questions in the justification box of your requisition)
  • Mailing Equipment Ordering/User Guide (COMING SOON)

    Pitney Bowes state of Indiana Microsite 

    Contract: To request a copy of the contract, email:

    Account Management

    State Contract Manager

    Megan Lawson, Indiana Department of Administration or (317) 234-0067

    Pitney Bowes Inc. Account Manager

    Rebecca Shaw, Pitney Bowes Inc. or (317) 340-9415


    To return an ordered item within 30 business days of receipt contact the Government Account Analysts:

    Chris Deubel
    Phone: (800) 840-3826 ext 5475


    Tracey Keys (alternate contact)
    Phone: (800) 840-0523 ext 5518