Procurement Training & Resources
9.1 Upgrade and 2011/12 Year End Close Documents
Commodities Streamlining Manual, Forms and Packages
- Commodities Streamlining Manual (Revised 3/16/12)
- Notice of Addendum to Solicitation
- Notification of Surplus State-Owned Property (Search for form number 13812)
- Recommendation for Award of Quotation
- Recommendation for Award of Quotation
- Record of Telephone Price Quotations
- Request for Delegation of Purchasing Authority (Search for form number 52083)
- Terms and Conditions
- Solicitation Package for Commodities (Effective 1/9/12)
- Solicitation Package for Printing (Effective 1/9/12)
- Solicitation Package for Rental (Effective 1/9/12)
- Solicitation Package for Addendum (Effective 1/9/12)
- Solicitation Package for Services (Effective 1/9/12)
Special Procurement Request Instructions and Form
- Special Procurement Request Instructions (Revised 9/22/11)
- Special Procurement Request Form (Revised 9/22/11)
Procurement Contracts Manual, Forms and Templates
- Procurement Contracts Manual (Revised 4/9/12)
- Procurement Contracts On-Line Training
- Addendum (Effective 8/12/11)
- Amendment (Effective 6/8/11)
- Amendment Renewal (Effective 6/8/11)
- Contract for Services (Effective 8/12/11)
- Contract for Services with Price Increase (Effective 8/12/11)
- ENCOMPASS Policy for Contract Amendments and Renewals (Effective 4/4/12)
- ENCOMPASS Instructions for Contract Amendments and Renewals (Effective 4/9/12)
- Equipment Lease Rental (Effective 8/12/11)
- Equipment Lease Purchase (Effective 8/12/11)
- Printing Services Contract (Effective 8/12/11)
- Renewal - with No Price Increase and with Price Increase (For state agency contracts of less than $1,000 - Effective 6/8/11)
- Employment Eligibility Verification Clause Attachment (Effective 6/8/11)
IDOA Training Schedules
ePro User Groups
Quick Reference Guides
eProcurement Requisitioner/Buyer Guides
- Creating a Requisition from the ePro Catalog or QPA Punchouts (Effective 4/9/12)
- Creating a Special Request Requisition for Goods and Services (QPA and non-QPA) (Effective 4/9/12)
- RFQ Process (Effective 4/9/12)
- Requisition Expedition Process (Effective 4/9/12)
Approving Requisitions
Contract Compliance
Leasing
- Lease Guide for ePro Users (Effective 7/1/10)
Purchase Orders
- Accounts Requiring PO for Payment Processing (Effective 9/14/11)
- Assets on Requisitions and Purchase Orders
- Canceling/Closing Purchase Orders (Encumbrance Management)
- Correcting Document Tolerance Errors
- ePro Searches & Shortcuts
- IGC Dock Requirements (Effective 2/22/10)
- PO Change Orders
- PO Payment Terms
- Purchase Order Line Price Adjustments
- Selecting an Order Addresss on a Purchase Order
Receiving Against an ePro Purchase Order
- Receiving Against an ePro Purchase Order (Revised 4/9/12)
Request for Quotations
- Buy Indiana Certification Verification
- Buy Indiana Policy: Verification of Points 4 and 5
- Indiana Business Preference Instructions
- Query to Find Bidders
- Query to Find Vendors
Requisitions
- Assets on Requisitions and Purchase Orders
- Canceling/Closing Requisitions (Encumbrance Management)
- Entering Multiple Year Contracts (Effective 4/9/12)
- Entering Reqs against FY 2013 (Effective 4/23/12)
- Finding Multiple Vendors for One ePro Catalog Item Number
- IKON eProcurement User Guide
- Investigating Budget Errors
- Office Supply Ordering Guide
- PEN business card cash sale form (Search for form number 54197)
- PEN Products Ordering & Interagency Billing Process (Effective 6/1/10)
- Req/PO Type Codes
- Understanding and Searching UNSPSC
General
- AOS Go Live Reminders (9/11/2009)
Related Links
- EDS Information
- Encompass
- KMS
- National (Federal) Suspended Vendor List
- Pen Products
- Secretary of State Business Entity Search
- State Suspended Vendor List
- State Use Program
