Procurement Training & Resources
Fiscal Yearend Deadlines
2013 Auditor of State Deadlines
2013 Department of Administration, Procurement Division Deadlines
2013 Department of Administration, Public Works Division Deadlines
When searching the ICPR website for a State Form number:
Click on the gray button that says “State Employee Login”, enter your user name, password and domain and click the “ok” button, when the search page comes up enter the State form number in the field and click the “search” button. The Download form links will be available at the bottom of the page.
Commodities Streamlining Manual, Forms and Packages
- Commodities Streamlining Manual (Revised 2/20/13)
- Notice of Addendum to Solicitation
- Notification of Surplus State-Owned Property (Search for form number 13812)
- Recommendation for Award of Quotation
- Recommendation for Award of Quotation
- Record of Telephone Price Quotations
- Request for Delegation of Purchasing Authority (Search for form number 52083)
- Terms and Conditions
- Solicitation Package for Commodities (Effective 10/25/12)
- Solicitation Package for Printing (Effective 10/25/12)
- Solicitation Package for Rental (Effective 1/14/13)
- Solicitation Package for Addendum (Effective 1/14/13)
- Solicitation Package for Services (Effective 1/14/13)
Special Procurement Request Instructions and Form
- Special Procurement Request Instructions (Revised 2/20/13)
- Special Procurement Request Form (Revised 2/20/13)
Procurement Contracts Manual, Forms and Templates
- Procurement Contracts Manual (Revised 1/14/13)
- Procurement Contracts On-Line Training
- Addendum (Effective 1/14/13)
- Amendment (Effective 1/14/13)
- Amendment Renewal (Effective 1/14/13)
- Contract for Services (Effective 1/14/13)
- Contract for Services with Price Increase (Effective 1/14/13)
- ENCOMPASS Policy for Contract Amendments and Renewals (Effective 4/4/12)
- ENCOMPASS Instructions for Contract Amendments and Renewals (Effective 4/9/12)
- Equipment Lease Rental (Effective 1/14/13)
- Equipment Lease Purchase (Effective 1/14/13)
- Printing Services Contract (Effective 1/14/13)
- Renewal With and Without a Price Increase (Effective 1/14/13)
- Employment Eligibility Verification Clause Attachment (Effective 6/8/11)
- No Investment in Iran Clause Attachment (Effective 8/1/12)
IDOA Training Schedules
ePro User Groups
Quick Reference Guides
eProcurement Requisitioner/Buyer Guides
- Creating a Requisition from the ePro Catalog or QPA Punchouts (Effective 4/9/12)
- Creating a Special Request Requisition for Goods and Services (QPA and non-QPA) (Effective 10/3/12)
- RFQ Process (Effective 4/9/12)
- Requisition Expedition Process (Effective 4/9/12)
Approving Requisitions
Contract Compliance
Leasing
- Lease Guide for ePro Users (Effective 7/1/10)
Purchase Orders
- Accounts Requiring PO for Payment Processing (Effective 9/14/11)
- Assets on Requisitions and Purchase Orders
- Canceling/Closing Purchase Orders (Encumbrance Management) Follow the links: ENCOMPASS > ENCOMPASS Documents > Training Documents > Encumbrance Management Class > Encumbrance Management and Voucher Cleanup
- Correcting Document Tolerance Errors
- ENCOMPASS Policy for Contract Amendments and Renewals (Effective 4/4/12)
- ENCOMPASS Instructions for Contract Amendments and Renewals (Effective 4/9/12)
- ePro Searches & Shortcuts
- IGC Dock Requirements (Effective 2/22/10)
- PO Change Orders
- PO Payment Terms
- Purchase Order Line Price Adjustments
- Selecting an Order Address on a Purchase Order
Receiving Against an ePro Purchase Order
- Receiving Against an ePro Purchase Order (Revised 4/9/12)
Request for Quotations
- Buy Indiana Certification Verification
- Buy Indiana Policy: Verification of Points 4 and 5
- Indiana Business Preference Instructions
- Query to Find Bidders
- Query to Find Vendors
Requisitions
- Assets on Requisitions and Purchase Orders
- Canceling/Closing Requisitions (Encumbrance Management) Follow the links: ENCOMPASS > ENCOMPASS Documents > Training Documents > Encumbrance Management Class > Encumbrance Management and Voucher Cleanup
- Entering Multiple Year Contracts (Effective 4/9/12)
- Entering Requisitions against FY 2013 (Effective 10/16/12)
- Finding Multiple Vendors for One ePro Catalog Item Number
- IKON eProcurement User Guide
- Investigating Budget Errors
- Office Supply Ordering Guide
- PEN business card cash sale form (Search for form number 54197)
- PEN Products Ordering & Interagency Billing Process (Effective 6/1/10) Follow the links: ENCOMPASS > ENCOMPASS Documents > Training Documents > Accounts Payable > PEN Products Information > PEN Products Ordering and Payment Process
- Req/PO Type Codes
- Understanding and Searching UNSPSC
General
- AOS Go Live Reminders (9/11/2009)
Related Links
- EDS Information
- Encompass
- KMS
- National (Federal) Suspended Vendor List
- SAM Instructions
- Pen Products
- Secretary of State Business Entity Search
- State Suspended Vendor List
- State Use Program
