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Indiana Department of Environmental Management

IDEM > Legal Counsel > Public Records > Virtual File Cabinet (VFC) Virtual File Cabinet (VFC)


ORM Temporarily Closed (11/30/2016)

Please be advised that the Office of Records Management (ORM) is closed for renovations from Wednesday, November 30, 2016 through Friday, December 30, 2016. The ORM will reopen and resume normal business hours on Tuesday, January 3, 2017 at 8:30 am EST.

IDEM maintains the Virtual File Cabinet (VFC), which is a searchable online repository for the vast majority of the Agency’s public records. It is a free service and can be accessed here:

To the extent that you would prefer to submit a public records request, ORM visitors must go to the 13th floor receptionist in room 1301 using the east elevators.  Public records request can also be emailed to using State Form 55542.

Mapping Searches in the VFC (09/29/2016)

On Tuesday, October 11 between 3:00 PM and 4:00 PM, IDEM will be releasing another updated version of the VFC Public Search. The VFC now has mapping functionality for Document and Facility Searches. IDEM has also expanded the functionality of full text search. There may be some interruption during this time.

Please take a moment to complete the VFC Survey and help IDEM continue to improve the VFC.

Search by Document Number or by Agency Interest ID (02/02/2016)

If you know the specific Document Number or the Agency Interest ID, you can now search for them directly using the new search field at the top right of the search page. The Agency Interest ID search returns all matches so you don't have to enter the full number before searching.

Information on Redacted Documents (02/01/2016)

IDEM provides enhanced access to public records through the VFC. However, IDEM sometimes receives records that contain confidential information. When a record contains both public and confidential information, the agency is required to make the public portions of the record available for inspection and copying. Such records will be made available on the VFC with any confidential information redacted.

Pursuant to the Access to Public Records Act (APRA), IC § 5-14-3-2(f), the IDEM provides enhanced access to agency public records through the VFC. The VFC is an online repository for a vast amount of the agency’s public records. IDEM staff continue to scan records daily. IDEM makes every attempt to maintain current and accurate information in this online electronic public record repository.

IDEM’s VFC is accessible online, twenty-four (24) hours a day, seven (7) days a week. The VFC has more than 2 million public records, with more added daily. The VFC currently contains records for, but not limited to:

  • Land Quality Remediation
  • Landfills and Hazardous Waste Sites
  • Air Monitoring and Asbestos
  • Permits and Inspections
  • Drinking Water and Wastewater
  • Leaking Underground Storage Tanks (LUST)
  • Underground Storage Tanks (UST)
  • Excess Liability Trust Fund (ELTF)
  • Brownfields and State Revolving Fund programs
  • PCB
  • Storm Water Construction

Making Public Records Requests

If you should need to view records, have records copied, or have problems locating documents in the VFC, please make a records request using the IDEM Request for a Public Record (State Form 55542, available on the IDEM Forms page). A request may be submitted via e-mail, facsimile, U.S. mail, or in person.

Office of Records Management (ORM)

The ORM is responsible for managing and maintaining the agency’s physical and virtual files in addition to responding to public record requests made to the Indiana Department of Environmental Management (IDEM). IDEM maintains the Virtual File Cabinet (VFC) to provide enhanced access to public records. The VFC is an online repository for a vast amount of the agency’s public records.

Frequently Asked Questions

Q: How do I use "Alternate Field" using the Document Search?

A: Select the field from the dropdown menu. Enter the criteria for the new field in the text box to the right. Click the Search button to perform the search.

Q: Why do facilities show up in the VFC "Facility Search" when there are no actual documents available to view?

A: The list of facilities returned include all agency interests -- past and present. Not all agency interests have documents in VFC.

Q: What are other options on how to use search?

A: Use partial values in the search fields for Facility Search (Examples: For address use "123 Way" instead of "123 Way Street"; for primary name use "XYZ" instead of "XYZ Factory Corporation").

Q: How do I find the Agency Interest ID for a site or property?

A: Perform a "Facility Search". The Agency Interest ID in the results is the unique value that IDEM uses for identifying a specific location.

Q: Are there documents that are not in the VFC relating to my property address?

A: In order to fully answer this question, you will need to submit an IDEM formal records request.

Q: Where can I get help with IDEM Acronyms?

A: IDEM has a published list of acronyms on its public site. This list is up to date and includes additional information and links for the various programs that IDEM supports. You may find documents and document fields that are abbreviated using acronyms. This list will assist in clarifying meaning. If you need additional assistance you can contact the ORM directly.

Feedback Survey

The ORM is committed to providing resources that meet your needs. Please take five (5) minutes to complete a short, anonymous survey. Your valuable feedback will be used to help us continue to improve the VFC public record search, public record request process, customer service and your overall experience.

Making Public Record Requests

If you should need to view agency public records, have public records copied, or have problems locating public records in the VFC, please submit a public record request using IDEM’s Request For Public Record (State Form 55542, available on the IDEM Forms page) form. A public record request may be submitted via e-mail, U.S. mail, or in person.

ORM Contact Information

Indiana Department of Environmental Management
Office of Records Management
Indiana Government Center North
100 North Senate Avenue Room 1207
Indianapolis, IN 46204

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