Records and the Virtual File Room
IDEM has created a new "Virtual File Cabinet" (or "VFC") that can be accessed on-line, 24 hours per day. This new system has more than 9 million pages of public documents with more being added daily. The VFC currently contains records for:
- correspondence;
- state revolving fund programs;
- contracts;
- drinking water;
- leaking underground storage tanks (LUST);
- underground storage tanks (UST);
- Excess Liability Trust Fund (ELTF);
- Brownfields; and
- some landfill files.
Additonal program area files are being added, so please check the site frequently. The anticipated date for having the entire IDEM file room on-line is June 2009.
If you have any questions or corrections, please send an email to "myIDEM at idem.IN.gov".
IDEM's Virtual File Cabinet 101 Tutorial
Learn more about the Virtual File Cabinet including why the system was created, where to find information, how to conduct simple andcomplex searches, and how to enhance page viewing options by visiting IDEM's VFC 101 Tutorial.
How to Use the Virtual File Room
The VFC features a simple, fill-in-the-blanks interface, much like any basic search engine. You can choose to search and sort the result by various categories:
- Under Facility Search:
- Primary name is the name of the company, organization, or place under which the records were filed.
- Location address is just that, the street address of the company, organization, or place that under which the records were filed.
- City name is the city the company, organization, or place is located within and under which the records were filed.
- County name, much like city name, is the county the company, organization, or place is located within and under which the records were filed.
- Postal code is the postal ZIP code under which the records for the company, organization, or place were filed.
- Under Document Search:
- Document date allows you to search for any documents that were published within a specific a period of time. You do not have to input both a start and an end date -- the search engine will return appropriate (although more diverse) results without both options filled in.
- Program type refers to the IDEM program the document you are searching for was published from.
- Document type is what kind of document you want to search for, such as an application, contract, monitoring, etc. Depending on what document type you choose, some additional search options may appear related to your document needs.
It is not necessary to full-in all of the search blanks. As an example, you can simply do a search for a company in the Facilities Search, and then view all of the results to find the best match for you. Filling in more information simply allows for a more refined search.
Please note: you will need to have a PDF viewer, like Adobe Acrobat Reader, and the Java Run-time Environment installed on your computer to view these files. Links to these two programs are also provided on the VFC, under the link "Support Information."
IDEM's Centralized File Room
You are welcome to view IDEM's public files. Office hours are 8:30 am to 4:30 p.m., Monday through Friday, excluding state holidays.
Indiana Government Center North, Room 1201
100 North Senate Avenue, MC 50-07
Indianapolis, IN 46204
Phone: (317) 234-0965, Fax (317) 232-8659
Please note: some items may be available on microfilm.
Important: If you have trouble obtaining public documents, contact the Director of the IDEM Central File Room at (317) 234-0111. For general questions on the requirements of the Access to Public Records Act, contact the state of Indiana's public access counselor at (800) 228-6013 or (317) 233-9435, or visit the Web site: http://www.IN.gov/pac
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