Records and the Virtual File Room
IDEM’s "Virtual File Cabinet" (or "VFC") can be accessed on-line, 24 hours per day/7 days a week. The VFC has more than 2 million documents with more being added daily. The VFC currently contains records for but not limited to:
- Land Quality Remediation
- Landfills and Hazardous Waste Sites
- Air Monitoring and Asbestos
- Permits and Inspections
- Drinking Water and Wastewater
- Leaking Underground Storage Tanks (LUST)
- Underground Storage Tanks (UST)
- Excess Liability Trust Fund (ELTF)
- Brownfields and State Revolving Fund programs
If you should need to make a public records request, view, have records copied, or VFC assistance in locating a document, please contact the IDEM Public Records Office at:
Indiana Department of Environmental Management
Public Records Office MC 50-07
100 North Senate Avenue IGCN 1207
Indianapolis, IN 46204
- Phone: (317) 232-8667
- Fax: (317) 233-6647
- Email: IDEMFILEROOM at idem.in.gov
How to Use the Virtual File Cabinet
The VFC features a simple, fill-in-the-blanks interface, much like any basic search engine. You can choose to search and sort the result by various categories:
- Under Facility Search:
- Primary name is the name of the company, organization, or place under which the records were filed.
- Location address is just that, the street address of the company, organization, or place that under which the records were filed.
- City name is the city the company, organization, or place is located within and under which the records were filed.
- County name, much like city name, is the county the company, organization, or place is located within and under which the records were filed.
- Postal code is the postal ZIP code under which the records for the company, organization, or place were filed.
- Under Document Search:
- Document date allows you to search for any documents that were published within a specific a period of time. You do not have to input both a start and an end date -- the search engine will return appropriate (although more diverse) results without both options filled in.
- Program type refers to the IDEM program the document you are searching for was published from.
- Document type is what kind of document you want to search for, such as an application, contract, monitoring, etc. Depending on what document type you choose, some additional search options may appear related to your document needs.
It is not necessary to full-in all of the search blanks. As an example, you can simply do a search for a company in the Facilities Search, and then view all of the results to find the best match for you. Filling in more information simply allows for a more refined search.
Please note: you will need to have a PDF viewer, like Adobe Acrobat Reader, and the Java Run-time Environment installed on your computer to view these files. Links to these two programs are also provided on the VFC, under the link "Support Information."
IDEM’s Public Records Office
The Public Records Office hours are 8:30 AM to 4:30 PM, Monday through Friday (excluding state holidays). If you have trouble obtaining public documents, contact the Director of the IDEM Public Records Office at (317) 232-8667.
Indiana Department of Environmental Management
Public Records Office MC 50-07
100 North Senate Avenue IGCN 1207
Indianapolis, IN 46204
- Phone: (317) 232-8667
- Fax: (317) 233-6647
- Email: IDEMFILEROOM at idem.in.gov
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