The State Archives provides access to all its collections, subject to laws regarding confidentiality and preservation of records. Consequently, certain limits have been imposed on copying. Requests must be approved and the actual photocopying done by a staff member.
Photocopying subjects records to stress which accelerates their deterioration, therefore patrons are strongly encouraged to visit the Archives Reading Room to conduct their research.
Due to constraints on personnel, copying will be done as time allows, but usually within the next business day.
All Photocopy request must be approved by the archivist on duty. Not all materials will be suitable for reproduction due to their condition or original binding. Photocopy requests will be filled on the day requested if staffing and the number of previous requests permit. It may be necessary to make arrangements to mail your copies.
|1 - 20 Copies||$0.25|
|21 - 50 Copies||$0.50|
Paper copy or digital capture* by patron onto patron’s own disk or flash drive.
|Microfilm Digital Capture Emailed||$5.00|
|Microfilm Digital Capture on CD||$8.00|
Depending upon the collection, some microfilm may be duplicated.
|Vesicular Duplicate Only||$40.00|
Digital File only 300 .JPG or less
(Lowest option for detail aerial)
400-600 .JPG or 300 TIFF
600 TIFF+ or 1200 .JPG+
Digital photography is sometimes required for oversize items that cannot be scanned or photocopied. We use a high quality camera, however, due to the nature of the documents; we cannot always guarantee the same precision that can be obtained through actual scanning.
All photographic prints are made by Firehouse Imaging. There is typically a two week turnaround period on all print orders. Print costs are in addition to the fees required to scan the image unless some form of reproduction, i.e. digital image or negative, has previously been produced.
Black and White Prints
|8 x 10 Prints||$15.00|
|11 x 14 Prints||$20.00|
|16 x 20 Prints||$30.00|
|8 x 10 Prints||$25.00|
|11 x 14 Prints||$35.00|
|16 x 20 Prints||$50.00|
Large Format Prints
Large format prints are available for land plats, microfilmed blue prints etc. on a 36" roll of 20 lb. paper.
|Per Linear Ft.||$4.00|
Black and White
|8 x 10 Aerial Print||$15.00|
|10 x 10 Aerial Print||$16.00|
|10 x 10 Aerial Detail Print||$25.00|
|20 x 20 Aerial Detail Print||$40.00|
Large Aerial Paper Prints
These replace the blue line prints formally available at the land office. They are digital photocopies printed on regular stock paper, not on high quality photo paper. They are scanned at 400ppi.
|32 x 36 Print
Paper Copy Print Only
|32 x 36 Print
Publication or Exhibition Use
The State Archives will add a $2.00 surcharge per item to the vendor's charges for any extraordinary requests (e.g., particular sized prints, color prints, special set-ups, etc.) A $5.00 surcharge will be added to requests that require the services of an outside vendor.
The State Archives' staff will answer specific questions relating to particular individuals and collections, but research for Indiana residents on any one request is limited to one hour. Additional research may be conducted if time and staffing permit, but requires payment of $10.00 per half an hour. Payment, including a charge for postage and handling, must be received before materials can be mailed. Checks should be made payable to the Archives and Records Administration.
Out of State patrons
Out of state patrons who request research by mail are charged at the rate of $10.00 per half hour, with a minimum charge of $10.00. This covers only the cost of the research. If any records are found, the charges for reproductions will be extra; if no records are found, the research charge is still applicable; in a letter or email, the staff will describe the resources which they consulted. Research results will only be mailed after receipt of payment.
Aerial Photograph Research Fees
Aerial photograph research fees are $20.00 per half an hour for all patrons regardless of residency. Only the more recent wide format aerials from the Land Office are searchable by township, range, and section number. Patrons will need to supply the archivist with detailed maps of the area for which they are searching.
The State Archives charges a Use Fee for the use of its images in publications, exhibits, or on websites. Please consult with an archivist. This form may be downloaded here.
Electronic Record Index Fees
Electronic record index fees are $1.20 per individual electronic record index.
The State Archives charges $5.00 to certify any copy or reproduction of Archives materials.
The Archives ordinarily posts material by first class mail and charges a fee for postage and handling. Patrons can make arrangements for Federal Express or other document delivery services, if they supply their own account number for the purpose.