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Human Resources

Contact

General HR questions: HealthHR@spd.in.gov
Location: 2N Meridian, 3rd floor 
Fax: 317-233-7394

The details referenced herein pertain to state employees only.

  • Accrued Leave Calendar

    Click here to view how we accrue vacation, personal, and sick leave. You can review your current balance and even forecast future balances via PeopleSoft HR > Employee Self-Service > Time > Absence Balances.

  • Americans with Disabilities Act (ADA)

    The Americans with Disabilities Act of 1990 is a wide-ranging civil rights law that prohibits discrimination based on disability. Resources for managers can be found here. Contact HR if a reasonable accommodation may be necessary.

  • Diversity, Equity and Inclusion
    Affirmative Action Plans/Goals

    2022 Plan and Instructions
    2023 Plan and Goals

    Reading material (available to all staff)

    LinkedIn Learning training (available to state employees only)

    Cultivating Cultural Competence & Inclusion - Inclusive work environments can yield greater creative output, boost employee morale, and benefit a company’s bottom line. But even as a slew of modern companies make strides towards true workplace inclusivity, many still miss the mark. This is often due to a lack of cultural competence, or the ability to engage and adapt across cultural differences.

    Managing a Multigenerational Workforce - This program helps managers gain an understanding of the complexity of leading a workgroup comprised of four or even five generations: traditionalists, baby boomers, Gen Xers, millennials, and Gen-Zers.

    Hire, Retain, and Grow Top Millennial Talent - More than one-in-three American workers today are millennials. By 2020, millennials will form 50% of the global workforce. The war for the best and brightest of the millennial generation is on now.

    Confronting Bias: Thriving Across our Differences - Find greater meaning, well-being, and productivity by learning how to interact with others across differences. Continue your Thrive journey and discover how to create inclusive environments where everyone can thrive. In this course, Arianna Huffington and Verna Myers discuss the impact of our cultural lens on our daily relations and how to counter bias in our words and actions.

    Skills for Inclusive Conversations - Developing the skills to conduct meaningful conversations on potentially polarizing topics such as race, religion, and gender is critical for human resources professionals, managers, and team leaders. Mary-Frances Winters offers a multistep process for building the skills necessary to engage in inclusive conversations. Find out how to conduct an exploratory self-assessment to better understand yourself and your team, learn tactics to go from polarization to common ground, and discover practical techniques for discussing difficult topics.

    Inclusive Leadership - Join global workforce management expert Dr. Shirley Davis as she shares how to create and lead an organization that leverages the diverse talents of all contributors. Dr. Davis reveals the benefits of inclusive leadership, including the positive impacts it can have on employee engagement, innovation, and creativity. She then outlines a best practice framework for developing inclusive leaders in an organization, and shares tips for avoiding common leadership pitfalls. Upon wrapping up this course, you'll be equipped with practical strategies you can use to cultivate a more inclusive workforce.

    Out and Proud: Approaching LGBT Issues in the Workplace - In this course, instructor Jacqui Lloyd lays out why diversity and inclusion matters for businesses, how professionals who identify as LGBT can feel more confident about coming out at work, and how allies can help create a more inclusive work environment. Using her own experiences as a visible and proud out gay woman, Jacqui explains how coming out can help you personally and professionally. Plus, learn why, regardless of your sexual orientation, it's important to be aware of the role you can play as an ally in supporting your LGBT colleagues.

    Creating Psychological Safety for Diverse Teams - Today's workforce comprises multiple generations, cultures, and ways of working. By creating a culture of psychological safety—in which team members feel comfortable taking risks—you can lead these diverse teams to greater success. In this course, leaders who've worked with organizations ranging from the New York Times to the NBA explain how to create a work environment where every team member feels valued, seen, and ready to innovate. Get strategies for communicating with people who think differently than you, managing across cultures, and helping your direct reports form habits that actually stick. Plus, learn how to find balance among the skill sets in your organization by embracing the unique talents that each person brings to the team.

    How to Be More Inclusive - Creating an inclusive workplace, where every employee feels welcomed, valued, respected, and heard, requires both structural change to your company processes and active allyship in your day-to-day interactions. In this course, Kelsey Bardfield explores common biases in the workplace and tangible ways to shut them down. Kelsey explores privilege and equity, and illustrates the key differences between equality and equity and the importance of doing so. She also discusses key topics like identity, microaggressions, hiring practices, allyship, and inclusion best-practices.

    Diversity Recruiting - As a buzzword, "diversity" sounds good, but speaking frankly about age discrimination, gender bias, and hiring disparities can take many talent acquisition professionals out of their comfort zone. In this course, Stacey Gordon explains how to confidently approach the topic of bias and successfully address it when recruiting. She outlines the most common mistakes that recruiters make as well as ways to assess your current recruiting strategy to achieve success.

    Recruiting Veterans - With roughly 200,000 men and women transitioning out of the military each year, veterans are a rich source of talent to tap. Through their military training, veterans learn the importance of strong leadership and connecting jobs to mission and values. In this course, veteran recruiting expert Lida Citroën helps recruiters identify and appreciate the differences between post-9/11 veteran and civilian candidates, as well as the qualities, skills, and talents veterans offer to employers.

    Fair and Effective Interviewing for Diversity and Inclusion - Every organization knows that talent makes the difference in how well it can execute on its mission and goals. To have the best talent, companies must be able to attract individuals from all backgrounds. A diverse workforce brings different perspectives, spurs innovation, enhances problem-solving, and introduces new skills and markets. The hiring process has many components: outreach, recruitment, screening, interviewing, decision-making and following-up with accepted candidates. In this course, Vernā Myers teaches skills for interviewing, an important but sometimes overlooked aspect of an inclusive hiring process.

    Connecting with Your Millennial Manager - Conquer the key challenges you might encounter as an older worker having to report to a younger manager—perhaps for the first time in your career. Learn how to navigate working with all generations in today’s workforce by understanding key differences and similarities. Forge a solid working relationship with your younger manager through effective communications and management practices that transcend generational and cultural divides. Career coach John Tarnoff, who specializes in transforming and extending careers for older workers, provides specific skills and steps you can take to build your confidence and become a valued and trusted member of a younger manager’s team.

    Equity First: The Path to Inclusion and Belonging - Equity is a very important concept in today’s workplace. In this course, instructor Mary-Frances Winters helps you gain a better understanding of what it is, shows you some of its benefits, and offers some practical advice on fostering equity in hiring, promotions, and development. Mary-Frances begins by explaining what equity is and how it compares to equality. She highlights how equity makes organizations stronger, then goes over what equity in the workplace looks like. Mary-Frances discusses gender equality, racial and ethnic equity, sexual orientation equity, and equity for people with disabilities. Then she goes over ways to develop and enact equitable practices in hiring, promotions, and leadership. Mary-Frances concludes with a roadmap pointing us toward a more equitable future.

    Diversity, Inclusion and Belonging - Diversity is having a culture that values uniqueness: people of different backgrounds, cultures, genders, and races. Inclusion means inviting diverse groups to take part in company life. If you're tuned into conversations about HR, you've probably heard these terms before. But there's a third critical piece: belonging. It's belonging that makes each individual feel accepted for who they are. Explore the diversity, inclusion, and belonging (DIB) approach, and discover how to activate it in your organization. Join HR luminary Pat Wadors as she explains how to drive the conversation on DIBs, hire and retain diverse talent, listen to employees, and integrate DIBs into your employee life cycle. Managers and executives should tune in for special tips on embedding DIBs in the employee experience.

    Inclusive Mindset - Creating an inclusive environment is not a passive act. Rather, it is a skill that can be learned and improved upon with humility, bravery, and dedication. Inclusive communicators are better able to recruit, retain talent, navigate conflict, and develop buy-in in their work environment. In this course, learn about the importance of fostering an inclusive mindset in the workplace and how to implement beneficial changes in your organization. Examine the research about the critical roles that diversity and belonging play in business. Find out how to cultivate spaces that are safe by acknowledging common challenges that can come from privilege, mistakes, ignorance, or insensitivity. Discover how to promote allyship. Dereca Blackmon covers each of these areas to help you grow as an individual and to help you support others.

    Communicating about Culturally Sensitive Issues - Discussions about cultural differences can be uncomfortable. They take courage. In this course, Duke University professor Dr. Daisy Lovelace shares principles and strategies that can help you have more productive, meaningful conversations on topics related to diversity. Daisy helps you understand that everyone has a unique lens based on their experiences, and that understanding and appreciating that difference is the first step in being able to discuss sensitive topics. She also outlines a number of techniques to help you navigate these difficult conversations.

    Becoming an Ally to All - All organizations face barriers to diversity and inclusion, such as implicit bias and stereotyping. One key solution to these challenges is allyship. Allyship is integral to diversity efforts because it allows those who are at lower risk of discrimination the opportunity to advocate for others to gain visibility, validity, and credibility for their work and their contributions. Join Kenji Yoshino, renowned NYU Law professor and director of the Center for Diversity, Inclusion, and Belonging, to learn why allyship is important, how to become an ally, and how to grow as an ally along a three-stage maturity curve. Using the innovative concept of the Empathy Triangle, and a set of realistic scenarios, this course teaches allies how to reach wise allyship decisions, help people affected by non-inclusive behavior, and relate to sources of non-inclusive behavior.

    Unlocking Authentic Communication in a Culturally-Diverse Workplace - What does it take to be a great communicator, particularly in a global and culturally-diverse modern workplace? The answer is, largely, authenticity. In this course, Jonathan Wilson teaches key principles of authentic communication, real-world tips for practicing authentic communication, and how to develop cultural awareness so you can build relationships, support colleagues from underrepresented groups, and be a more effective professional. Jonathan explores what it means to be authentic in a way that celebrates who you are, resonates with others, highlights the importance of cultural differences, and energizes those around you. It may take a while and some work to attain competence and expertise in these areas, but if you’re looking to be someone who can connect with anybody with ease, navigate tricky conversations, and learn what matters to people, join Jonathan in this course.

  • Employee Assistance Program (EAP)

    EAP is free to all state employees and their household members. The goal of the EAP is to help you cope with the challenges happening in your life – whether it’s concerning financial issues, emotional well-being, addiction and recovery, or other life events, click here to review the Optum EAP services that are available to you. If you would like to speak with a real person call (800) 886-9747 (24/7 support).

  • Employee Discounts

    There are many benefits of being a state employee. Check out all of these discounts!

  • Employment Opportunities

    Click here to find state of Indiana employment opportunities via our internal job bank. For instructions to apply as an internal candidate, click here.

  • Ethics

    Click here for state ethics rules and procedures. Questions and/or concerns can be directed to the Office of the Inspector General or you are welcome to start with the Indiana Department of Health Ethics Officer, Erin Elam.

  • Exit Survey

    When IDOH state employees resign, retire or transfer to another agency, they are asked to complete an anonymous exit survey providing feedback that HR de-identifies and shares with the executive team as a method to identify and action plan for opportunities for improvement. Click here to review past results and here to review the most recent version through the last quarter of the year. We encourage you to share suggestions for improvement through your leadership chain to help in these efforts.

  • Hiring Process

    The IDOH Hiring Process Instruction Guide will help walk you through every step of the state employee hiring process. If you have questions or suggestions, please contact IDOH HR.

    Questions pertaining to the hiring of a contractor should be directed to the IDOH finance division. Building liaisons must use these instructions to create, reactivate, and/or deactivate a PeopleSoft ID for contractors ONLY. Reference the IDOH BU, Loc, Dept Codes Guide for appropriate data entry.

  • Holidays

    A complete list of the current year’s state holidays can be found here.

  • Invest In Your Health / Wellness

    Through Invest In Your Health, you have access to programs and resources to help make lifestyle changes to prevent disease and improve your health and wellness.

  • Job Categories and Pay Plan

    View a complete list of job codes, classifications, and families.

  • Jury Duty

    Per the State of Indiana Employee Handbook, you are eligible for leave without loss of pay for serving on a jury. You are paid your salary, less any amount received from the court, excluding expenses. If you serve as a witness in matters relating to employment with the state you may also be eligible for leave without loss of pay. Unpaid leave is granted in instances where you are subpoenaed in non-job-related matters. All leaves must be requested in writing and approved by the appointing authority within your agency.

    Instructions: When you call the night before, you should find out at that time whether or not you must report to Jury Duty the next day. If you are required to report to Jury Duty, you must notify your supervisor at least one hour before the start of your shift. If you are called in for Jury Duty, you will receive a document detailing this from the Jury Duty Coordinator or designee on that day. You will also receive a check at some point for your jury duty. It will not equate to your normal daily rate so you will be compensated by the Department of Health for the difference. Please work with our Payroll Coordinator (payroll@isdh.in.gov) on this.

    Summary of your responsibilities:

    1. Notify your supervisor immediately of your possible Jury Duty.
    2. If required to report to Jury Duty, you must also notify your supervisor at least one hour prior to the start of your shift.
    3. Do not waive entitlement to the jury duty fee.
    4. Turn over the jury duty fee to our Payroll Coordinator.
    5. Submit the court documentation to our Payroll Coordinator as proof of appearing for Jury Duty.
    6. Record time on the timesheet for reporting / serving for jury duty as “Jury Duty.”
  • Medical Leaves

    Below is Family Medical Leave (FML) and Short Term Disability (STD) information, forms and instructions.

    Expecting a child? Click here for full instructions/forms.

    FML for employee’s serious health condition: Please have your healthcare provider fill out the “Certification of Health Care Provider for Employee’s Serious Health Condition”. Once you have that completed form, you will need to submit an FML request for approval via PeopleSoft. You can either attach the form completed by your doctor to your PeopleSoft request or you can fax the form to the FML team at 317-974-2029. Forms and instructions can be found here.

    FML for employee to care for a family member: Please follow the same process as outlined above; however, the required form is different. The family member’s healthcare provider must complete the “Certification of Health Care Provider for Family Member’s Serious Health Condition” found here.

    For Disability (if needed): If there is a chance that a leave for the employee’s own serious health condition may last more than 30 consecutive calendar days, then the employee must apply for the state’s Short/Long Term Disability plan. To begin the claims process, you will need to complete the EE Claim Statement, EE Options Statement, and EE Authorization to Release Medical Information and your doctor will need to sign the Attending Physician’s Statement. Human Resources will complete the Employer’s Report of Claim form. All forms can be faxed directly to our disability provider, JWF Specialty, at 866-893-4674. The employee forms can now be completed online if you prefer. Forms and instructions can be found here. Please note that disability has a thirty (30) day elimination period from the beginning of the leave until payment will begin. Begin your claims ASAP to avoid delay.

    When you are ready to return to work: Please have your doctor write a letter/note releasing you to work and submit it to HR prior to your return. If you have any restrictions at that time, have him/her explain these in the letter to include an anticipated date with which the restriction(s) should end. You are NOT permitted to return to work without written consent from your doctor.


    Family Medical Leave | 855-773-4647, option 4

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  • Newsletters - Supervisors / Managers
  • Onboarding / Offboarding
    Onboarding

    Welcome to the Indiana Department of Health! New employees should receive first-day instructions from HR and their supervisor. Click here for more information including new employee paperwork, required training, and helpful resources. Click here for our New Employee Checklist. Questions pertaining to your first paycheck should be directed to our Payroll Coordinator at payroll@health.in.gov.

    Offboarding

    Thinking of resigning or retiring? Click here for more helpful information. Questions pertaining to your last paycheck should be directed to our Payroll Coordinator at payroll@health.in.gov.

  • Organizational Chart

    Click here to view the Indiana Department of Health’s director-level organizational chart.

  • Payroll / PeopleSoft Time and Labor

    Payroll and PeopleSoft Time & Labor is managed within the Finance Division. Contact the IDOH Payroll Coordinator at 317-234-2923 or payroll@health.in.gov with any questions and/or concerns.

  • Performance Management

    View the Performance Management Process and Training Schedule.

    Each year, state agencies set goals for the year ensuring continuous improvement in results achieved over last year, working towards creating a performance excellence environment. Do you know how your individual performance expectations directly support and contribute to the success of your division and your agency? Do you know how success on each of your expectations is measured? If not, engage your supervisor in a discussion.

    The INSPD Workforce Strategy & Performance Management team delivers year-round training on topics such as goal setting, SMART goal action plans, improving poor performance with intervention, working tests (relevant to classified employees only), effective evaluations, feedback, self-assessments, etc. Search and register via SuccessFactors Learning.

  • Personal Information Changes
    Address Change
    1. Log in to PeopleSoft HR and follow this navigation to update your address: Employee Self Service > Personal Details > Addresses > Home Address > Edit > Save. This will change your address with insurance providers, if applicable, and with payroll.
    2. Contact UMB if you have a Health Savings Account at 866-520-4472.
    3. Contact the Indiana Public Retirement System (INPRS) at 1-844-GO-INPRS.
    4. Contact Hoosier START, if applicable, at 1-888-401-5272.
    Name Change

    Name changes require an updated social security card as proof of the legal change. Please provide this to HR and indicate your current First Middle and Last Name either via secure email (enter “3ncrypt” in the subject line) or fax to (317-233-7394).  It takes approximately 48 business hours to complete this change within the HR system. Anthem and the Auditor of State (payroll) will be notified of your name change via automated INSPD processes. Additional instructions:

    • Contact UMB if you have a Health Savings Account at 866-520-4472.
    • Contact the Indiana Public Retirement System (INPRS) at 1-844-GO-INPRS.
    • Contact Hoosier START, if applicable, at 1-888-401-5272.
    • Contact Jon Morrison to obtain a new state-issued ID badge.
    • Submit a helpdesk ticket here to request an update to your email address.

    NOTE: If your name is changing due to marriage or divorce, contact the INSPD Benefits Division within 30 days of the effective date to make any necessary changes at spdbenefits@spd.in.gov or 855-773-4647, option 1.

    • Marriage: If after 30 days you do not add your spouse and any eligible dependents to your insurance, you will not be able to do so again until open enrollment for coverage effective January 1 of the next calendar year.
    • Divorce: If after 30 days you maintain ineligible dependents on your insurance coverage, you could be subject to discipline per the Dependent Eligibility Verification Audit policy.
  • Policies and Employee Handbook
    Policies - Indiana Department of Health Personnel
    Agency Policy ManagementEmployee Use of WeaponsOutside Activities
    Bloodborne Pathogen Exposure Control Plan PolicyHealth EquityPC Life Cycle & Relocation
    Charitable Use PolicyHIPAA PoliciesPublic Records Request Policy
    Cigarette & Tobacco UseIDOH Travel PolicyResponding to Allegations of Research Misconduct
    ConfidentialityIndiana Archives and Records Administration PoliciesState-Issued Identification Badges
    COOP PolicyIndiana School for the Deaf Preparedness & Safety ManualSubpoena or Summons Policy
    Data Release PolicyLanguage Access PolicyState-Issued Identification Badges
    Dress Code Guidelines PolicyLetters of SupportUniforms & Business Cards
    Email Use and Retention PolicyLimited Personal Use of State Property/ResourcesVisitor Policy
    Emergency Action PlanMedia and Communications PolicyWork Schedules
    Bloodborne Pathogen

    Bloodborne Pathogen Exposure Control Plan 2019
    Bloodborne Pathogen Exposure Control Plan Summary 2019
    Bloodborne Pathogen Exposure Control Plan Responsibilities 2019
    Bloodborne Pathogen Plan Procedures for 2 North Meridian
    Bloodborne Pathogen Plan Procedures for Labs 2019

    Policies - State Personnel Department Statewide

    Standardized policies are issued by the INSPD and apply to those state government agencies and employees identified in the scope of each policy statement. Review the Responsibilities & Procedures section of each policy for complete detail.

    Employee Handbook

    Click here to review the State of Indiana employee handbook.

  • Pulse Survey

    The Pulse Survey is your chance to voice your concerns, share your thoughts, and help make the Department of Health a more inclusive and welcoming place to work. The feedback you provide informs policy and workforce decisions that improve the employee experience statewide. Many of the Next Level policies announced by Governor Eric J. Holcomb in early 2022 were a result of feedback collected from previous Pulse Surveys. Click to view:

    2023 Q3 Overall Results and Division Scores
    2023 Q1 Overall Results and Division Scores

    2022 Q1 Overall Results and Division Scores
    2022 Q3 Overall Results and Division Scores

  • Spot Bonus Recognition Program

    The Spot Bonus Recognition Program was created in an effort to recognize exceptional work efforts. Employees who demonstrate exemplary service that results in tangible and measurable cost savings or achievement for the agency may be nominated for a Spot Bonus Recognition Award. Click here for eligibility and instruction guidelines and here for the nomination form.

  • Training Opportunities (competency/soft skill related)
  • Worker’s Compensation / Workplace Injuries or Illness

    The state provides a Worker's Compensation Program for all employees, as required by Indiana Code 22-3-1-1 through 22-3-12-5. The purpose of the Worker's Compensation Program is to provide the statutory benefits afforded to an employee that is injured in the course and scope of his or her employment. The state takes seriously the responsibility of providing high-quality medical care with the goal of a full recovery and returns to work. Click here to access the Worker’s Compensation Handbook.

    ACTION REQUIRED:

    1. Complete the First Report of Injury form and return it to HR immediately. If the employee is seriously injured and cannot complete this form, the supervisor should complete it once the employee is safely with medical professionals. See #3 below.
    2. Complete the Incident Report and submit it to Jon Morrison.
    3. Medical Assistance:
    4. For non-life-threatening injuries, click here for a list of designated clinics should the employee wish to seek medical attention.
    5. If the injury is life-threatening, a staff member should call 911 for medical assistance. Then contact the following by location for notification purposes:
      • 2N Meridian, Shadeland, or Warehouse - call Jon Morrison at 317-605-8435
      • Labs - call 317-921-5601
      • CDHHE - call ISD Police at 317-550-4874
      • Field staff should follow whatever procedure their department is based
  • Letters of Support

    Click here for the policy.