EDI - Fuel Tax Electronic Initiatives
Gasoline Tax Form MF 360 and related schedules, Special Fuel Tax Form SF 900 and related schedules, Transporter Tax Form SF-401 and related schedules and Terminal Operator Report Form FT 501 and related schedules can be filed utilizing EDI (Electronic Data Interchange).
Fuel Tax Electronic Filing (FTEF)
The Department of Revenue is currently developing support structures that enable businesses filing Motor Fuel reports and returns with the state using Electronic Data Interchange (EDI). Fuel tax electronic filing allows taxpayers to transmit electronic tax returns and, optionally, payments from their PC to the Department.
How Fuel Tax Electronic Filing works
The first step is registration. Begin by downloading the Fuel Tax EDI Application form. The application outlines the general business rules employed by the Department for Fuel Tax EDI program. After completing the application, sign and return it to the Department using regular mail or FAX for processing. Applicants are registered and assigned a pass code and the IP address of the Department's FTP server where electronic filings are to be placed and from where acknowledgments are to be retrieved. This information will be mailed or, upon request, e-mailed to the applicant. Once registered, the applicant becomes a Department trading partner (TP).
The next step for the TP is to develop or purchase computer software that will create electronic filings in the prescribed format (ANSI ASC X-12 Standards). File transmission is to be by File Transfer Protocol (FTP). There are many FTP packages available for purchase or for free.
A list of potential EDI software developers who have contacted the Department is provided here.
Once a file has been created, testing will begin. During the testing period, the TP will create the paper returns represented by the electronic file. The Department will use the paper returns to substantiate testing results. When the testing is complete, the TP will be granted Production-Status and the paper can be discontinued. The Fuel Tax EDI Implementation Guide (available for download - 1 mb) describes the program detail and provides the instructions required for program development.
Following the file processing, an electronic acknowledgment (ACK) will be placed in the TP's mailbox on the Department's FTP server for retrieval by the TP. The ACK is an integral part of electronic filing as it is the way the TP knows the status of the transaction.
E-mail Contact: edifile@dor.in.gov
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