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The Travel Coordinator is responsible for processing all Out-of-State Travel for IDHS employees. Employees seeking to travel out-of-state must complete and submit a Travel Worksheet and provide supporting documentation. Completed forms and documentation should be submitted to Susan Spears in E221 at least 45 days in advance.
RFE requirement: When requesting to use federal funds for travel, it is required that you submit an RFE along with your Travel Worksheet to Susan. This step is necessary for the Grants Section to approve the use of federal grant funds, based on grant allowability language. When completing the RFE, estimate travel costs as best as you can. The RFE final amount does not have to reflect the exact costs of travel since many costs will be finalized after receiving travel approval.
All travel is processed according to the State Travel Policies which you may find at http://www.state.in.us/idoa/files/travel_policy.pdf
Travel Worksheet (view)
Travel Worksheet Instructions (view)