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As of January 1, 2009, processing of Provider Payments is made through the State instead of the local County Auditors office as a result of the 2008 Property Tax Relief bill (HEA 1001). Multiple notices of this transition have been mailed to Providers beginning in June 2008.
Four waves of contracts went out for State Paid and State Contracted Providers. They are asked to complete and turn in an invoice every month to receive payments.
For expenses incurred after January 1, 2009, the provider must complete an invoice, which is sent to the local DCS office. It is then entered into the system by local DCS office bookkeepers. Once it is processed by the local office, the Family Case Manager must approve the payment (i.e. verifying service was rendered). As soon as it is completed, all the information is sent to the Auditor of the State. Finally, the payment is generated via direct deposit.
To receive direct deposits, Providers were asked to complete the following required forms:
If you are a provider and have general questions about the process or in regards to the payment process, please contact your local DCS office. For a listing of DCS offices and County Bookkeeper contact information, please click the links below.