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Things to consider before applying Things to consider before applying

IAC Public Funding Imperatives
Privacy Considerations
Payment Schedule
Reconsideration Policy and Appeal Process
Audit Expectations
Requirements of Direct IAC Grantees
Requirements of Grantees Through Regional Arts Partners

Privacy Considerations

All documents submitted to the IAC are public and subject to a public information request. All grant applications are considered public documents and are reviewed and discussed in a public meeting. Applicants should therefore not include any information in the content of their application they would not want shared during the panel discussion.

Payment Schedules

All payments are contingent upon adherence to all grant guidelines and reporting requirements. The first grant payment will be for 75% of the total award. Funds will be transferred to the grantee’s bank account after the grant agreement and aforementioned documents have been approved by (all) applicable state agencies. The second and final fiscal year grant payment will be for 25% of the total award. Funds will be approved to transfer to the grantee’s bank account after the final grant report and any additional requirements have been submitted and approved. It takes approximately three months from the time the correctly completed forms are submitted until the recipient receives the payments (first and second).

Reconsideration and Appeal Process

The reconsideration process is designed to review the method and fairness of the IAC decision concerning a grant application. This process is not intended to impose a different panel’s choices/judgment over the original panel’s decision. Dissatisfaction with the denial of a grant or the amount of an award is not sufficient reason for an appeal. 

Applicants may request reconsideration of a funding decision if the applicant can demonstrate:

  • The panel or review team used incorrect review criteria; and/or
  • There was influence by an IAC staff person or IAC volunteer panelist having a conflict of interest; and/or
  • Required information submitted by the applicant was withheld from consideration.

Applicants must send a formal letter to the IAC Executive Director stating the reason for reconsideration, based on one or more of the three points above, and evidence of the grounds for the appeal. The letter must be received in the IAC office within 30 days of notification of the IAC grant award in question. If deemed viable, an appeals committee, appointed by the IAC Chair, will review all requests for appeal and make recommendations to the full Commission at its next business meeting. All decisions of the Commission are final and may not be appealed further.

Audit Expectations

To view information about the Regional Arts Partner Audit, click here.

The Indiana Arts Commission no longer requires its grantees to submit an annual, independent, organization-wide audit. However, if an organization meets the following criteria, the State Board of Accounts’ (SBoA) may require an audit.

  • IC 5-11-1-9 requires an organization-wide GAAS audit of an entity if it disburses over $200,000 in all public funding (state, county, local, and/or federal – {federal only if it is passed through state, county, or local; Direct federal grants are not included}) and the public funds disbursed by the organization are equal to, or greater than 50% of their total disbursements for the period. 
    • Entities whose public fund disbursements are less than 50% of their total, and entities whose public fund disbursements are equal to or greater than 50%, but less than $200,000, qualify for waiver of these audit requirements.  SBA will make this judgment. 

ALL organizations and individuals receiving funding either directly or indirectly from the IAC must submit an Entity Annual Report (E-1) to the Indiana State Board of Accounts within 60 days of entity’s year-end. 

  • The form must be submitted online through the Indiana Gateway for Government Units (Gateway).
  • Based on the financial information reported on the E-1, SBA will advise the entity if an audit is required, or if they qualify for a waiver of this requirement.  This notification is transmitted within two weeks of the SBA’s receipt of the Form E-1.  The agency will also be required to provide SBA with a copy of the audit report if deemed necessary. 
  • OMB Circular A-133 pertains to organizations that expend $500,000 or more in total federal funding.  This total should include any National Endowment for the Arts funding plus other federal funding received by the organization.  Entities meeting this standard must conduct an A-133 Audit. 

For further questions, please contact the State Board of Accounts by email at notforprofit@sboa.IN.gov or at 317-234-8812.